Commo BPA PWS_Redacted.pdf

PWS Version 1.4 - 6 June 2025

Performance Work Statement

Law Enforcement and Emergency Services Vehicle Communications Equipment instillation

Period of Performance

01 AUG 25 – 31 JULY 2030

TABLE OF CONTENTS

Part 1 General Information

Part 2 Definitions and Acronyms

Part 3 Government Furnished Property, Equipment, and Services

Part 4 Contractor Furnished Items and Services

Part 5 Specific Tasks

Part 6 Attachments and Technical Exhibit Listing

Technical Exhibit A HARRIS XL Series Mobile Kit

Technical Exhibit B HARRIS XL Series product manual

Technical Exhibit C HARRIS XL Series Kit Components

Technical Exhibit D HARRIS XL Series hand microphone

Technical Exhibit E HARRIS headset

Technical Exhibit F HARRIS radio

Technical Exhibit G Radio slot on law enforcement vehicle

Technical Exhibit H Radio tray on law enforcement vehicle

DRAFT

Part 1 – GENERAL INFORMATION

1. General. This is a non-personal services contract to provide installation services for communication radios in Law Enforcement (LE) and Emergency Services (ES) vehicles being utilized throughout the Fort Bliss Military Reservation. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services / Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the installation, removal, and reconfiguration of communications equipment in Law Enforcement (LE) and Emergency Services (ES) vehicles. This includes the proper installation, securing, and functionality testing of government-furnished radio systems, ensuring compliance with all applicable industry standards and federal regulations. As part of this contract, the Contractor shall remove current installed radio systems and reconfigure affected vehicles to support government provided Harris radio systems, in alignment with GSA-provided vehicle platforms and agency operational requirements. All work must ensure the vehicles are returned in fully operational condition, with properly reassembled interior components, securely mounted equipment, and fully verified communications functionality.

1.2 Background. supports the Fort Bliss

community by providing quality police, physical security, access control, fire and emergency services as part of a force protection effort to maintain a safe and secure environment on a large federal installation.

1.3 Objectives. The objective of this contract is to provide installation services for communications equipment used on LE and ES vehicles.

1.4 Scope. This contract establishes requirements for the installation of communication radios in law enforcement and emergency response vehicles. The Government will provide all radio equipment and vehicles, while the Contractor shall furnish all necessary labor, expertise, and additional components required to complete the installations. The Contractor shall ensure all work is conducted in accordance with applicable industry standards, federal acquisition regulations, and safety protocols to guarantee operational readiness and compliance with technical specifications.

1.5 Period of Performance. The period of performance shall be for one (1) Base Year of 12 months and (4) 12-month option years. The Period of Performance reads as follows:

Base Year 01 AUG 25 – 31 July 26

Option Year 1 01 AUG 26 – 31 July 27 Option Year 2 01 AUG 27 – 31 July 28 Option Year 3 01 AUG 28 – 31 July 29 Option Year 4 01 AUG 29 – 31 July 30

1.6 Hours of Operation

1.6.1. Normal Duty Hours. The contractor shall be responsible for providing scheduled services between the hours of 7:30 AM through 4:30 PM, Mountain Time Zone, Monday through Friday, except on Federal Government Holidays, or when Government facilities are closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor shall, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind the stability and continuity of the workforce is essential.

1.6.2. Federal Government Holidays.

a. New Year’s Day 1st Day of January Martin Luther King, Jr. Birthday 3rd Monday of January President’s Day 3rd Monday of February Memorial Day Last Monday in May Juneteenth 19th Day of June Independence Day 4th Day of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran’s Day 11th Day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th Day of December

b. When one of the above designated holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a legal holiday. This list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination regarding applicable paid holidays.

1.7 Quality Assurance

1.7.1. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.7.2. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be considered into the overall contract price.

1.8 Emergency Services. None.

1.9 Place of Performance. Fort Bliss, Texas or surrounding areas.

1.10 Type of Contract. The Government will award a firm-fixed price contract from this BPA.

1.11 Security.

1.11.1. Security Requirements. N/A

1.11.2. Physical Security. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use IAW AR 190- 13, The Army Physical Security Program. At the close of each work period, vehicles and equipment shall be secured.

1.11.3. Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include engine remotes. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop and implement a key control program and procedures compliant with AR 190-51 to ensure that keys are controlled and safeguarded. The plan shall be incorporated within the Contractor’s Quality Control Plan or submitted to the COR for approval NLT five (5) days after award). The Contractor shall immediately report any occurrences of lost or duplicate keys to the KO, COR and Security Manager.

1.11.3.1. In the event keys are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks at the Contractor’ sole expense; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be reimbursed by the Contractor. In the event an engine remote key is lost or duplicated, all locks and keys for that vehicle shall be replaced by the Government and the total cost reimbursed by the Contractor. Any Government property stolen or damaged in association with keys being duplicated, misplaced, or lost by the Contractor personnel shall reimburse the Government accordingly.

1.11.3.2. The Contractor shall prohibit the use of Government issued equipment by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas.

1.11.3.3 Security of Classified Items, Systems, and Information. The Contractor, as a rule, shall not have access to classified information; however, should classified documents fall into the possession of the Contractor, the Contractor shall immediately contact the COR for instructions (if applicable).

1.12. Safety. The Contractor shall establish and maintain a safety plan which shall be maintained by the Contractor and readily available for inspection upon KO or COR’s request within 24 hours.

1.12.1. In order to provide safety control for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with the following Safety Accident Prevention Standards: 29 CFR 1910, Occupational Safety and Health Standards. The Contractor shall comply with the above and all other applicable DoD, Army, Federal, State and Local safety and health requirements.

1.12.2. Reporting Mishaps. The Contractor shall adhere to reporting of mishaps IAW AR 385-10, The Army Safety Program and DA Pam 385-40, Army Accident Investigations and Reporting. In addition, the Contractor shall report: (1) Injury or occupational illness to on-duty Contractors; (2) Damage to GFM, GFP, or GFE provided to a Contractor; (3) Contractor accidents involving Army property and personnel.

1.12.3. Personnel Safety. The Contractor shall immediately correct all safety deficiencies upon notification of the deficiencies by the KO, COR, or other designated representative, and shall notify the KO of the corrective action to be taken.

1.13. Personnel. For purposes of this paragraph, the term “personnel” or “employee(s)” refers to any person performing work related to this contract, including but not limited to, the Contractor’s employees, agents, representatives, or Subcontractors. The Contractor shall staff this effort with trained, competent and capable employee(s) for the discipline they are assigned to. The Contractor shall ensure that employees meet all applicable Federal, State, Local, and installation certification, licensing, medical requirements, and qualifications to perform all assigned tasks and functions as defined in this contract prior to commencement of work. The Contractor shall not permit any personnel to work under this contract if such person is identified by a Government authorized representative to the Contractor as a potential threat to the health, safety, security, general well-being, or operational mission of the Army and Fort Bliss, El Paso, Texas, and New Mexico.

1.13.1 Contractor’s personnel whose tasks involve operation of any government vehicles shall possess a valid U.S. State driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

1.13.2. Contractor’s personnel shall either be a United States Citizen or authorized to work in the United States or possess a valid U.S. Immigration T-151 or I-94, Alien Registration Card.

1.13.3. Conflict of Interest & Employment of Government Personnel. The Contractor shall not knowingly employ any person who is a U.S. Government employee if employing that person would create a conflict of interest. Additionally, the Contractor shall not knowingly employ any person who is an employee of the Government, either military or civilian, unless such person seeks and receives written approval according to DOD 5500.7-R, Joint Ethics Regulations (JER) by the individual’s commander or director. A copy of the authorization shall be provided to the COR. In addition, the Contractor is prohibited from employing Government Quality Assurance Representatives (QAR) whom the Contractor knows or should have known are responsible for monitoring any contracts/subcontracts awarded to the service provider.

Part 5

Specific Tasks

5. General. The contractor shall provide all skilled personnel, equipment, supplies, tools, materials, supervision, and other items necessary to perform this prescribed project as defined in this PWS to meet the performance requirements, except for those items specified as Government provided.

5.1 Communications Equipment. The Contractor shall be responsible for the installation of government furnished communications equipment onto government furnished law enforcement and / or government furnished emergency response vehicles

5.1.1 Pre-Installation Assessment. Prior to installation, the Contractor shall:

5.1.1.1. Verify vehicle operability, ensuring no mechanical issues interfere with radio installation.

5.1.1.2. Inspect all provided radio equipment to confirm completeness and functionality before installation.

5.1.1.3. Ensure vehicles arrive with a minimum of quarter tank of fuel to facilitate necessary testing.

5.1.1.4. Report any pre-existing mechanical or technical issues with the vehicle or radio equipment to the COR immediately.

5.1.1.5. Document and photograph the vehicle’s interior and existing equipment condition immediately upon receipt and prior to disassembly.

5.1.1.6. Record and verify the serial numbers of both the vehicle and radio equipment at drop-off and at completion.

5.2 Scheduling Responsibilities.

5.2.1. The Government is responsible for scheduling drop-off appointments with the Contractor for each vehicle and radio installation.

5.2.2. The Contractor is responsible for coordinating vehicle pick-up appointments following successful installation.

5.2.3. If additional parts are needed, the Contractor shall coordinate with the COR for approval before purchasing.

5.2.4. Once parts are received, installation shall be completed within four working days.

5.2.5. All scheduling shall be documented and tracked to minimize delays and ensure timely return of vehicles to operational service.

5.3 Installation Process Safety Protocols

5.3.1 Electrical Safety

5.3.1.1. Disconnect the vehicle’s battery prior to beginning electrical work to prevent accidental damage or short-circuits.

5.3.1.2. Ensure proper grounding of all radio system components and follow prescribed voltage/wiring specifications.

5.3.2 Vehicle & Equipment Safety

5.3.2.1. Handle all interior components with care to prevent cosmetic or mechanical damage.

5.3.2.2. Ensure all radio equipment is securely mounted, preventing movement or interference with vehicle controls.

5.3.2.3. Verify radio installation does not impact or interfere with critical vehicle functions, including airbags, braking systems, steering controls, or electronic instrumentation.

5.4 Installation Procedures

5.4.1 The Contractor shall ensure radios are securely installed in accordance with manufacturer specifications and industry standards.

5.4.1.1. Remove interior panels and components carefully to prevent damage.

5.4.1.2. Mount radio equipment securely in accordance with industry best practices.

5.4.1.3. All wiring is properly routed, insulated, and secured, preventing interference or operational disruptions.

5.4.1.4. Install all associated accessories, including speakers, microphones, and antennas.

5.4.1.5. Conduct an initial performance test of all installed equipment prior to reassembly.

5.4.1.6. Reinstall all interior panels and components to factory standards, ensuring proper fit and function.

5.5 Ordering Parts

5.5.1 The contractor shall:

5.5.1.1. Order only communication equipment parts necessary to complete the installation of the GE communication equipment onto vehicle

5.5.1.2. Receive approval from the COR or authorized government representative to order additional parts necessary to complete the installation of a radio onto a vehicle

5.5.1.3. Provide the government with a one-year warranty for any parts ordered and installed.

5.5.1.4. Contact the government and provide an estimated timeline as to when parts are expected to arrive to the installation facility.

5.5.1.5. If the vehicle requires additional parts that will take longer than 72 hours to receive, the government will be responsible for picking up the vehicle and returning it when the parts arrive. The contractor must notify the government within 24 hours of the arrival of the parts.

5.6 Inspection & Completion

5.6.1 Upon installation completion, the Contractor shall:

5.6.1.1. Conduct a comprehensive system test, including radio power, transmission capabilities, and reception verification.

5.6.1.2. Ensure secure mounting of all components before finalizing installation.

5.6.1.3. Perform a final operational check in a controlled environment before returning the vehicle.

5.6.1.4. Restrict vehicle operation strictly to test protocols, ensuring safe handling during verification.

5.7 Final Handover & Acceptance

5.7.1. Upon successful completion, the Contractor shall:

5.7.1.1. The Contractor shall ensure the vehicle is returned in a clean condition, free of installation-related materials, debris, and grease residues. All work-related waste or mess must be removed prior to return.

5.7.1.2. Verify and document the serial numbers of both the vehicle and radio equipment before government acceptance.

5.7.1.3. Provide a signed checklist confirming full compliance with installation requirements.

5.8 Financial & Reporting Requirements

5.8.1. The Contractor shall:

5.8.1.1. Submit monthly invoices through the Wide Area Workflow (WAWF) system as required by government financial regulations.

5.8.1.2. Ensure all invoices are accurate and properly documented prior to submission. All additional parts ordered shall be annotated and billed accordingly but must receive prior approval from the COR before purchase.

5.8.1.3. Maintain comprehensive records of all completed installations for audit and verification purposes.

5.9 Contingency for Installation Delays

5.9.1. The Contractor shall notify the COR immediately if mechanical failures or missing components prevent timely installation.

5.9.2. Extensions beyond the four workday vehicle retention period require written government approval.

Part 6

Attachments and Technical Exhibit Listing

A. HARRIS XL Series Mobile Kit

B. HARRIS XL Series product manual

C. HARRIS XL Series Kit Components

D. HARRIS XL Series hand microphone

E. HARRIS headset

F. HARRIS radio

7. Radio slot on law enforcement vehicle (may vary)

8. Radio tray on law enforcement vehicle (may vary)