Commercial_Pool_Service_Exhibit_A_IFB.pdf

Pool Services

PR249017

EXHIBIT A

SCOPE OF WORK

1. GENERAL SCOPE

Vendor to provide cleaning, maintenance and repair services including labor and all chemicals required to maintain the three (3) commercial swimming pools and appurtenant equipment, (pumps, filters, etc.) in accordance with the specifications stated herein. Services will also include unlimited call back service at a frequency designated herein. The three (3) commercial swimming pools are located within the Porterville Developmental Center (PDC).

2. Project Representatives

The Project Representatives during the term of this Agreement will be:

Porterville Developmental Center Jeff Walley 559-782-2649

Pool Services Name Phone Number Email

The State reserves the right to appoint another Project Representative as may be necessary.

3. POOL COMPLEX & RECREATION COMPLEX

The Pool Complex area has two (2) pools that have a high-speed filtering, circulating and chlorinating system. Pool sizes are 16’ x 45’ and 30’ x 44’. The Recreation Complex has one (1) pool that has a high-speed filtering, circulating and chlorinating system. Pool size is 40’ x 87.34’. There is tile around each pool that will need frequent scrubbing and annual waxing.

4. CLEANING AND MAINTENANCE

Maintenance cleaning to include, but not be limited to the following:

a. Vacuuming the pools

b. Scrubbing the sides with a stiff brush

c. Maintaining water levels in all pools

d. Checking chemical balance, and adding chemicals as required

e. Clean filter baskets monthly

f. Backwash each filter at least once a month (more often if necessary at the discretion of the PDC Project Representative).

g. Dismantle and renew or replace ZeoSand in filters according to manufacturer’s recommendations at the PDC Project Representative’s request.

h. Turn pool heaters on and off at the direction of the PDC Project Representative.

i. Check ISO acid and total alkalinity once per month and adjust accordingly.

j. Replace underwater lights as needed and as authorized by the PDC

Project Representative.

k. Wax tile annually.

5. CLEANING TIMES & REQUIREMENTS

Maintenance cleaning and services should be performed between the hours of 8 a.m. and 10 a.m. at a frequency of one time per week, separated by at least 6 days between visits. Adjustments as to times of day may be made with the consent of the PDC Project Representative or his designee.

6. APPURTENANCES

Vendor will be responsible for all adjustments, above ground leaks, piping and equipment, repairs and/or replacements of all appurtenances to the pools. Such work may be required on either maintenance or an emergency basis according to the needs of PDC.

7. EXCLUSIONS

Since an acid wash is required only once every four or five years at this facility, it will not be included in this Service Agreement. Should such a wash be required during the term of this Service Agreement, and is subsequently authorized by the PDC Project Representative, it will be done separate and apart from this Service Agreement and be subject to normal bidding process (if applicable) as outlined in the California State Administrative Manual and the Public Contract Code.

8. TROUBLE SHOOTING

Vendor may be called on to advise the PDC Project Representative of any problems, potential leaks, potential motor breakdown, loss of prime and reasons for loss etc. It is the Vendor’s responsibility to report any malfunction of equipment or potential problems immediately to the PDC Project Representative or his designee. All repairs must be authorized by the PDC Project Representative.

9. PARTS

Parts for repairs to pools, pumps, filters, pool equipment, or any related apparatus, are exclusive of this Service Agreement and must be invoiced separately. The PDC Project Representative or his designee must authorize the purchase of such parts in writing prior to their use and/or installation and must provide the vendor with a purchase order number at the time of authorization, prior to their use and/or installation. PDC reserves the right to purchase required parts from another source which the Vendor may be required to install.

10. STOCK

The Vendor shall maintain a stock of chemicals at the facility for emergency use.

At the Pool Complex, vendor will be responsible to maintain two (2) full tanks of chlorine and two (2) full tanks of acid. At the Recreation Complex, vendor will be responsible to maintain sixty (60) gallons of chlorine and sixty (60) gallons of acid. All chlorine and acid tanks shall be filled on a monthly basis. Filling of the tanks shall be done during the last weekly service of each month.

11. SDS

Vendor will provide copies of Safety Data Sheets (SDS) for all chemicals supplied by Vendor. SDS to include information on all ingredients contained in each chemical as well as all poison information including all recommended treatment procedures for antidote in case of accidental ingestion.

12. RESPONSE TIME

Vendor will respond within 30 minutes by telephone to emergency calls (seven days per week) and will be expected to be on site within 2 hours after initial response. If it is not possible to be on site within the time frame specified, Vendor will contact the PDC Project Representative or his designee within that time and a mutual agreement will be made as to the time needed for the Vendor to arrive on-site.

13. RECORDS AND REPORTS

Log record sheets entitled, “Swimming Pool Chemical Record Sheet” and “Pool Backwash Record” are made available to the Vendor by PDC. The log book containing these sheets is kept in the pool complex office and Vendor is responsible for updating and maintaining these records at each visit. All service personnel doing work under this Service Agreement will report to PDC Plant Operations to sign in and acquire ID badge and keys. Service personnel will be required to report to the PDC Project Representative or his designee, during each visit for the purpose of providing a complete update of services performed and those recommended.

14. KEYS & LOCKS

Vendor will be issued a set of pool keys during each visit. Vendor will pay $10.00 for each key, if lost. Vendor will be responsible to see that all doors, locks and accesses he uses the key to enter, are kept secure while Vendor is there and are locked securely after Vendor is has completed services.

15. SAFETY

All work is to be performed in areas which are used daily by facility clients and staff. Vendor will take all necessary measures to schedule work and control all materials and equipment in a manner to produce a minimum of interference in facility routine. All work will be performed in a safe and prudent manner.

16. WORK STANDARDS

Completed work will be to the entire satisfaction of the State, and the State will be the sole judge as to its acceptability. Should any portion of the completed work, materials, articles or equipment delivered fail to comply with the requirements of this Service Agreement they will be rejected. Vendor will immediately, at own expense, replace all rejected materials and refashion all unaccepted work to a level acceptable to the State.

17. LICENSES

Licenses and permits required will be provided by the Vendor upon request.

Vendor will abide by any and all Federal, State, County and City laws, rules, and regulations applicable to the work to be done.

Required certifications include:

Liability Insurance Certificate Contractor/Specialty License and/or IPSSA

18. DAMAGES

Damages caused by the Vendor, or Vendor’s employees/subordinates, resulting from work performed will be repaired or replaced by the Vendor at his own expense and the entire work area left in a condition satisfactory to the State.

19. EXPERIENCE

By accepting this Service Agreement Vendor affirms that swimming pool maintenance is part of Vendor’s primary business and Vendor has no less than five (5) years experience in professional swimming pool maintenance and repair similar to the level required herein. Upon request Vendor will produce evidence of such experience. If it is found that Vendor does not meet this requirement, the Service Agreement will be subject to immediate cancellation and the Vendor will be held fully liable for any work already completed.

20. EMPLOYEES

Vendor will be responsible for all work performed under this Service Agreement.

Vendor has the responsibility to assure that any and all persons in his employ, performing services under this Service Agreement, are fully informed as to its content and as to their responsibilities to the State while performing said services. Responsible employee performing weekly services will check in with the PDC Project Representative at Plant Operations.

21. PAYMENT

Vendor shall be paid on a monthly basis. Installation of parts, unlimited call back services and emergency services will be provided as needed at no additional charge.

22. LIABILITY

The State will assume no liability for Vendor’s tools or equipment.