Combo Water Softener Replacement (CO Signed).pdf

DEPARTMENT OF THE AIR FORCE

28TH CONTRACTING SQUADRON (AFGSC)

ELLSWORTH AIR FORCE BASE SOUTH DAKOTA

29 April 2025

DOCUMENT TYPE: Combined Synopsis/Solicitation (Request for Quotes (RFQ))

SOLICITATION NUMBER: FA469025Q0031

NAICS CODE: 238220 – Plumbing, Heating, and Air-Conditioning Contractors

SET-ASIDE: 100% Small Business Set-Aside

BUSINESS SIZE STANDARD: $19.0M

SUBJECT: Water Softener Replacement

RESPONSE DATE: 13 May 2025 at 3:00 P.M. MDT

Description:

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is being issued using simplified acquisition procedures.

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 01/17/2025, Defense Federal Acquisition Regulation Public Notice, effective 01/17/2025 and Department of the Air Force Federal Acquisition Circular, effective 10/16/2024.

3. Vendor shall quote on the following Contract Line-Item Number(s) (CLINs):

CLIN Description Qty Unit of issue

Unit Price Extended Price

0001 DFAC Water Softener Replacement – Install (See Attachment 001 – Statement of Work (SOW))

1 Job

0002 DFAC Water Softener Replacement (See Attachment 001 – Statement of Work (SOW))

1 Ea

TOTAL COST

4. Vendor Information:

Vendor Name: Tax ID:

Quoted By: UEI:

Title: CAGE:

Phone: Business Size:

Email: Delivery:

Warranty: Discount Terms:

5. Shipping and Delivery Information:

a. Delivery: FOB Destination

b. Address: 28 FSS/FSVF 2567 Doolittle Drive, Bldg. 2106 Ellsworth AFB, SD 57706

c. The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all line items to the delivery address above.

6. Interchanges: The government intends to award a firm-fixed price contract without interchanges with respective offerors. However, the Government may conduct interchanges with one, some, none or all vendors at its discretion.

7. FAR 52.212-1, Instructions to Offerors-Commercial Products applies to this acquisition.

a. Provide pricing utilizing CLIN breakout under section 3 of this combined synopsis/solicitation, and include salient physical, functional, and/or performance characteristics to include any and all catalog cuts for the equipment requested.

8. FAR 52.212-2, Evaluation-Commercial Products applies to this acquisition.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) Price

(2) Acceptability IAW Statement of Work

Rating Description Acceptable Offer clearly meets the minimum requirements of the solicitation & specifications provided.

Unacceptable Offer does not clearly meet the minimum requirements of the solicitation.

b. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are Interchanges after its receipt, unless a written notice of withdrawal is received before award.

c. Basis for Award / Evaluation Procedures

(1) The Government will evaluate quotes starting from the lowest priced offer until at least two proposals are found “acceptable.” Award will then be made to the lowest priced, acceptable offeror. If only one “acceptable” offer is received, the Government will attempt to determine price to be fair and reasonable through other means than competition.

(2) Award will be made on the initial evaluation of quotes received in response to this RFQ.

Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint. Offerors are further advised that any affirmative response in regard to FAR 52.204- 24(d) will be reviewed to determine if award is in the best interest of the government. If an award is not in the best interest of the government, the government reserves the right to determine the quote ineligible for the award.

9. FAR 52.212-3, Offeror Representations and Certifications-Commercial Products applies to this acquisition.

a. The vendor’s SAM registration will be utilized to validate any offerors representations and certifications for the purposes of this solicitation.

10. FAR 52.212-4, Contract Terms and Conditions-Commercial Products applies to this acquisition.

11. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders- Commercial Products applies to this acquisition.

12. Incorporations of Provisions and Clauses by Reference:

a. See Attachment 002 for additional provisions and clauses incorporated by reference and full text.

52.252-1 Solicitation Provisions Incorporated by Reference.

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer . In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer . Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Acquisition.gov (End of provision)

52.252-2 Clauses Incorporated by Reference.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov (End of clause)

52.204-26, Covered Telecommunications Equipment or Services-Representation

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it

□ does,□ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

10. All firms must be registered and active in the System for Award Management (SAM) database at https://www.sam.gov/SAM/ to be considered for award. Quote must be directly submitted by the firm registered in SAM that is intended to be the successful awardee. Quotes submitted by another firm on behalf of a SAM registered company with the intention of being award “care of” will not be accepted. All quotes must include registered UEI, CAGE code, and Tax ID and small business status.

11. Submit offer via email to SrA Joseph Clements at joseph.clements.6@us.af.mil and SSgt Mitchell Bryk at mitchell.bryk@us.af.mil. Submittal of multiple quotes will be treated as separate offers. A Response to this RFQ must be received via e-mail no later than 3:00 P.M. Mountain Daylight Time (MDT) on 13 May 2025. Oral quotes will not be accepted. Emailed quotes must be received at the stated addressee email inbox on time and the addressee must be able to open the email and all attachments. No other email receipt will be acceptable. The Government does not accept responsibility for non-receipt of offers. It is the vendor’s responsibility to request and receive confirmation of quote receipt.

12. Please send any questions to the email provided above or call 605-385-1733 for information regarding this solicitation no later than 3:00 P.M MDT on 9 May 2025.

JOSEPH Z. CLEMENTS, SrA, USAF Contracting Officer

Attachments:

001. SOW Water Softener Replacement, 23 January 2025

002. Provisions and Clauses