Combo Synopsis Solicitation Hill AFB UT- Tribal American Indian Meeting.pdf

FA820125Q0014

Combo Synopsis Solicitation 75th Air Base Wing, Hill AFB UT 75th Tribal Meeting

1 April 2025

Requirement Title: 75th Air Base Wing, Hill AFB UT 75th Tribal Meeting Travel Reservations Solicitation Number: FA820125-Q-0014 Contract Type: Firm Fixed Price Solicitation Issue Date: Tuesday, 1 April 2025 Site Visit: Pre award site visits are not being conducted Due Date for Receipt of Quotes: Monday, 7 April 2025, 12:00 pm MST Point of contact:

Contract Specialist (CS) Sheynah (Shey) Clawson, email sheynah.clawson@us.af.mil

Contracting Officer (CO) Odalys Molina, email odalys.molina@us.af.mil

GENERAL INFORMATION

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested, and a written solicitation will not be issued. The Government intends to use simplified acquisition procedures for evaluating quotes and awarding the resulting purchase order in accordance with FAR 13.106.

2. This solicitation is a Request for Quote (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 17 Jan 2025.

4. This is a Total Small Business Set-Aside in accordance with FAR 19.502-2(a).

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561320 All Other Travel Arrangement and Reservation Services.

6. The Product Service Code (PSC) is R499 Support - Professional: Other.

7. Estimated award date is no later than Wednesday, 9 April 2025.

8. Quotes must be valid through Thursday, 17 Apr 2025.

9. Estimated award value is less than $250K.

REQUIREMENT INFORMATION

The tribal meeting is a meeting that happens annually for travel and hotel.

The Performance Work Statement (PWS) is attached for review of the requirement. The service Period of Performance (PoP) covers 17 April – 18 April 2025. See attached Standard Form (SF)1449 Solicitation for Contract Line Items (CLINs) and PoP for each CLIN.

INSTRUCTIONS TO OFFERORS

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

- Contractor needs to show documentation for list of estimated attendees per diem and travel are included in total cost of CLIN 1.

- Quoted prices for the service employee compensation need to meet or exceed the minimums in the Wage Determination (WD) 2015-5489 Revision 25, see attached.

- To be technically acceptable, quotes are required to identify qualified employees that are available to begin performance upon the PoP start date of Thursday, 17 Apr 2025.

- There is not a current incumbent performing this service that can be hired to perform this service.

- To be technically acceptable, the qualifications identified in description of service

- Quotes, attachments, and all other correspondence as listed in this solicitation must be emailed to both the Contract Specialist (CS) and Contracting Officer

(CO).

- Resumes or similar document identifying qualifications are required to be submitted with the quote.

- Resumes or similar document are required to include contact information for the proposed employee to permit the government to verify the employee is available to begin performance upon the PoP start date.

- For submission of prices, offerors are required to fill in the unit price and total estimated price for each CLIN, including all option CLINs on the attached Standard Form 1449 solicitation.

- An omitted or missing unit price and total estimated price may result in quote being determined non-responsive.

- Quoted prices shall be rounded to the nearest penny.

- The total evaluated price (TEP) is the total of all the CLINs including the option

CLINs.

- For price to be evaluated, offerors are required to provide a buildup of compensation for the service employee(s) that includes the base hourly rate, health and wellness rate, other fringe benefits, G&A, profit, etc. The buildup will be used to evaluate the minimums in the WD are met and to determine the price as fair and reasonable.

- Unless the solicitation is cancelled, for award of the order, the best value approach will be used to identify the quote that is most beneficial to the government.

https://sam.gov/wage-determination/2015-5489/25

FAR provision 52.212-2, Evaluation -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

- To be technically acceptable, do quoted prices for the service employee compensation meet or exceed the minimums in the Wage Determination (WD) 2015-5489 Revision 25, see attached.

- To be technically acceptable, do quotes identify service employee(s) that are available to begin performance upon the PoP start date.

- To be technically acceptable, does the resume or similar document include contact information for the proposed employee to permit the government to verify the employee is available to begin performance upon the PoP start date.

- To be technically acceptable, are unit prices and total estimated prices for each CLIN, including all option CLINs, filled in on the SF 1449.

- To be technically acceptable, does documentation provide a buildup of compensation for the service employee(s) that includes the base hourly rate, health and wellness rate, other fringe benefits, G&A, taxes, profit, etc. The buildup will be used to evaluate the minimums in the WD are met and to determine the price as fair and reasonable.

10. Attachments

- SF 1449 Solicitation FA820125-Q-0014 Clauses

- Wage Determination (WD) 2015-5489 Rev 25

11. This effort is subject to 52.232-18 Availability of Funds. "Notice to

Offeror(s)/Supplier(s): Funds are not presently available for this effort.

- No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs."