Combo Synopsis-N4215825Q0036 Core Sampling.pdf

Combined Synopsis/Solicitation:

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted the GPE at SAM.gov | Contract Opportunities

Naval Sea Systems Command (NAVSEA), Norfolk Naval Shipyard (NNSY) intends to award a Firm Fixed Price (FFP) Single Award Contract, which requires a third party to perform core sampling in various buildings and locations throughout NNSY to facilitate work permit #799.

This requirement is for commercial items as defined in FAR 2.101 and will be prepared in accordance with the information in FAR Subpart 12.201, as supplemented with the additional information included in this notice.

The RFQ number is N4215826Q0036. This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular FAC 2026-01 and DFARS Change Notice 5/7/2026. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

The NAICS code is 541380-Testing Laboratories and Services and the Small Business Size Standard is 19 million.

The proposed contract is 100% set aside for small business concerns.

The Small Business Office concurs with the set-aside determination. The Product Service Code is F107.

The period of performance for this acquisition is anticipated to begin 30 September 2026 through 29 August 2027.

See Instructions to Offerors on how to submit quotes.

Solicitation N42158-25-Q-0036 and subsequent amendments will be posted to this website (sam.gov). Prospective Offeror's are responsible for downloading their own copy of the solicitation and for frequently monitoring the SAM.gov website for solicitation amendments. The Government is not responsible for inability of the Offeror's to access solicitation documents posted. Prospective Offeror's should also register at SAM.gov on the interested vendor list under N42158-25-Q-0036. No telephone or FAX requests will be accepted, and no hardcopy solicitation/amendment will be mailed or faxed. Offeror's must also be registered in the System for Award Management in order to participate in this procurement at https://Sam.gov. All quotes need to be sent to julian.c.wheeler.civ@us.navy.mil and shakir.o.shinaba.civ@us.navy.mil by the deadline.

All questions shall be submitted in accordance with the solicitation, dates and procedures. Please direct all questions regarding this requirement to Julian Wheeler, Contract Specialist by 17 September 2026, 1200 at julian.c.wheeler.civ@us.navy.mil and CC shakir.o.shinaba.civ@us.navy.mil.

The Norfolk Naval Shipyard Contracting Department requests responses from qualified sources capable of providing:

STATEMENT OF WORK

Performance: On-site Norfolk Naval Shipyard (NNSY) requires a third party to perform core sampling in various buildings and locations throughout NNSY to facilitate work permit #799.

Period of Performance:

09/30/2026-09/29/2027 https://sam.gov/content/opportunities https://www.acquisition.gov/far/ http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://sam.gov/ mailto:julian.c.wheeler.civ@us.navy.mil mailto:shakir.o.shinaba.civ@us.navy.mil mailto:julian.c.wheeler.civ@us.navy.mil mailto:shakir.o.shinaba.civ@us.navy.mil

Equipment Specifications: N/A

Contractor Responsibilities:

a. Take samples at locations indicated, as well as provide a report detailing the findings.

i. Contractor provides all equipment necessary to take samples on exterior and interior surfaces

ii. Contractor is responsible for providing their own PPE for sample taking

iii. Contractor is to produce a report indicating all results of samples taken including building drawings provided by NNSY with samples locations indicated

iv. Samples per building are as follows:

BLDG

Total Cores

Dry/Brick

#Brick/Paint Concrete/Paint #Dry

19 3 2 1 0 0

61 2 0 2 0 0

62 2 0 0 0 2

73 4 2 2 0 0

163 2 1 0 1 0

171 1 0 0 1 0

184 2 0 0 2 0

202 1 0 0 1 0

235 1 0 0 1 0

236 2 0 0 0 2

260 1 0 1 0 0

261 1 1 0 0 0

270 1 0 1 0 0

272 1 0 0 1 0

277 2 0 0 2 0

297 1 0 0 1 0

310 1 1 0 0 0

369 1 0 0 1 0

414 2 0 0 1 1

491 1 1 0 0 0

510 4 0 0 2 2

1500 1 1 0 0 0

1502 1 1 0 0 0

1504 1 1 0 0 0

1531 1 1 0 0 0

1732 1 1 0 0 0

Gate 10 1 1 0 0 0

Gate 15 1 0 0 1 0

Guard Shack 1722 1 1 0 0 0

M1 2 2 0 0 0

M32 1 1 0 0 0

Float 4 1 1 1 1

Total 51 19 8 16 8

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements;

Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements; OSHE Control Manual (OSHECM) requirements; or safety requirements for site specific location of the contract."

Shipyard Responsibilities:

b. NNSY to provide personnel to provide access to all areas to be sampled

c. NNSY personnel are to provide escorts to personnel that does not have a DBIDs and NAVSEA badge for the duration of the visit any building within the CIA or secure area

d. NNSY is to provide drawings indicating locations to be sampled, as well as provide personnel from C900F to point out locations in person.

Lifting and Handling Requirements: N/A

Certification of Work Requirements: N/A

Testing: N/A

Safety or Security: Contractor will need CIA access and PPE. "Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements and Norfolk Naval Shipyard OSHE Program Manual, NAVSHIPYDNORINST P5090.2 requirements or safety requirements for site specific location of the contract."

Critical time Constraints: A final report of buildings within a group is due no later than seven (7) days after the end of the group’s period of performance due to the report being a requirement for permits

Location:

Group 1: Buildings: 19, 73, 236, 1500, M1 (10/10/2026-10/17/2026) Group 2: Buildings: 163, 171, 202, 277, 510 (10/18/2026-10/25/2026) Group 3: Buildings: 61, 62, 260, 261, 268 (10/27/2026-11/4/2026) Group 4: Buildings: 184, 270, 272, 297, 369 (11/7/2026-11/14/2026) Group 5: Buildings: 235, 414, 1732, M-32 (11/15/2026-11/22/2026) Group 6: Buildings: 310, 491, 1502, 1504, 1531 (11/30/2026-12/7/2026) Group 7: Locations: Gate 10, Gate 15, Guard Shacks 1722 (12/8/2026-12/15/2026)

Technical POC: TBD

Certifying POC: TBD

Travel Charge: N/A.

Defense Biometric Identification System and NAVSEA Badging

All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

b. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

c. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

Portable Electronic Devices (PEDs)

A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

a. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE

ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL AREA

b. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c. SECPROMAN Vol 1 5510.36 Rev E

In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all

Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

Submarine SPECIFIC PEDs Instructions: In accordance with COMSUBLANT/ COMSUBPACINST 2075.1C, the use of PEDs while in or on Department of Navy Submarines are prohibited.

Access to Classified Information or Spaces

All contractors executing this contract are required to have a minimum-security clearance of __TBD_________ (Completed by SME).

All contractors requiring access to classified information, or those spaces containing un-sanitized classified information, shall possess a final security clearance.

In addition to completing the steps above, if the contractor requires access to classified information, spaces, or equipment in accordance with the requirements of the contract, the contracting company’s Facility Security Officer is required to submit a visit request in the Defense Information System for Security (DISS) to Security Management Office (SMO) Code 001816.

The SMO Code(s) of the ship or command the contractor is visiting are not to be utilized.

After receiving a DBIDS card, their visit request, security clearance and access permissions (verified in DISS) are reviewed to ensure they meet the minimum-security requirements set forth in the contract. Once verified, the contractor will receive the appropriate NAVSEA access badge.

RESTRICTED DATA SPECIFIC

All contractors requiring a red NAVSEA badge and access to Restricted Data (RD) shall have a final security clearance.

Red NAVSEA badge personnel may require access to Nuclear Areas, Nuclear Information, Nuclear equipment, Naval Nuclear Propulsion Information (NNPI), RD, and Not Releasable to Foreign Nationals (NOFORN) data due to the nature of the work being performed on Naval Nuclear propulsion systems.

A red NAVSEA badge is necessary for the execution of nuclear and some non-nuclear work; inclusive of the propulsion plant and secondary spaces as well as those systems which support the propulsion plants which may not be located in the propulsion plant when any of those spaces can’t be sanitized.

Access to RD and the issuance of red NAVSEA badges will be issued in accordance with NAVSEA M-5510.2.

CONTROLLED UNCLASSIFIED INFORMATION ACCESS

The DoD will provide information to contractors and will identify all information which is Controlled Unclassified Information (CUI) via the contracting vehicle, in whole or part, and will mark such documents, material, or media in accordance with this issuance.

When CUI is generated by non-DoD entities protective measures and dissemination controls, including those directed by relevant law, regulation, or government-wide policy, will be articulated in the contract, grant, or other legal agreement, as appropriate. DoD contracts require contractors to monitor CUI for aggregation and compilation based on the potential to generate classified information pursuant to security classification guidance addressing the accumulation of unclassified data or information. DoD contracts require contractors to report the potential classification of aggregated or compiled CUI to a DoD representative.

Contractors, pursuant to mandatory DoD contract provisions, will submit unclassified DoD information for review and approval for release in accordance with the standard DoD Component processes and DoDI 5230.09.

All CUI records must follow the approved mandatory disposition authorities whenever the DoD provides CUI to, or CUI is generated by, non-DoD entities in accordance with Section 1220-1236 of Title 36, CFR, Section 3301a of Title 44, U.S.C., and this issuance.

SEATED CONTRACTOR SPECIFIC

All contractors who receive CACs and are granted access to Navy or NNSY information technology systems and are stationed at NNSY as their permanent work location are considered to be “seated” contractors. All seated contractors will be required to report to BLDG 1502, 2nd floor to the Personnel Security Office (Code 1127) for check-in. Code 1127 will own the seated contractor in the system of record and will be responsible for the maintenance for the contractor’s security profile.

All seated contractors will be required to attend, at a minimum, the security education portion of NNSY New Employee Orientation.

The security education portion will contain, but is not limited to, Antiterrorism Level 1, Combatting Trafficking in Persons, Active Shooter training, Information Security, Personnel Security, and Operations Security Awareness training.

Further, all seated contractors will be required to complete all annual computer-based security refresher training, which is tracked and verified by the training coordinator for the code to which the contractor is assigned.

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS FAR 52.212-1

Each offeror must provide the following information within the quote:

1. The Request for Quotes (RFQ) number;

2. The Name, Address, Telephone Number, and Cage Code or Unique Entity ID number of the offeror;

3. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ. Proposals that reject the terms and conditions of the RFQ may be excluded from consideration;

4. Acknowledgment of Solicitation Amendments (SF-30), if any;

5. Completed FAR 52.212-3 Representations and Certifications unless otherwise completed in SAM;

6. Confirmation of the ability to meet the period of performance as contained herein;

7. Provide a technical description of removal or demolition of the trailers to include compliance with the requirements in the solicitation. Technical Submission including but not limited to equipment specifications such as cranes, trailers etc.

8. Past performance information, to include recent and relevant contracts for the same or similar items and other references.

9. Provide price with the assign CLIN. If all other factors were the same, price shall be the determinant factor for the government.

10. This solicitation shall be awarded as “Best value for the Government.”

EVALUATION-COMMERCIAL PRODUCTS and COMMERCIAL SERVICES FAR 52.212-2

1. Award will be made based on offerors technically acceptability, past performance, and price.

Combination of all three acceptable items results in the best value to the Government.

2. Award may or may not be made without any type of discussions or negotiations. This is based on the Contracting Officer’s determination after an evaluation has been completed on all quotations.

3. Failure to provide any requested information or meet any technical requirement for this service will make the quotation unacceptable for that solicitation.

Solicitation N42158-26-Q-0036 and subsequent amendments will be posted to this website (sam.gov). Prospective

Offeror's are responsible for downloading their own copy of the solicitation and for frequently monitoring the

SAM.gov website for solicitation amendments. The Government is not responsible for inability of the Offeror's to access solicitation documents posted. Prospective Offeror's should also register at SAM.gov on the interested vendor list under N42158-26-Q-0036. No telephone or FAX requests will be accepted, and no hardcopy solicitation/amendment will be mailed or faxed. Offeror's must also be registered in the System for Award

Management in order to participate in this procurement at https://Sam.gov. All quotes need to be sent to julian.c.wheeler.civ@us.navy.mil and shakir.o.shinaba.civ@us.navy.mil by the deadline.

The following FAR provisions and clauses are applicable to this procurement:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. Feb 2026 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. Feb 2026 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. Feb 2026 52.219-6 Notice of Total Small Business Set-Aside. Feb 2026 52.222-35 Equal Opportunity for Veterans. Feb 2026 52.222-37 Employment Reports on Veterans. Feb 2026 52.222-40 Notification of Employee Rights Under the National Labor Relations Act. Feb 2026 52.222-50 Combating Trafficking in Persons. Feb 2026 52.223-3 Hazardous material Identification and Safety Data Feb 2026 52.223-5 Pollution Prevention and Right-to-Know Information. May 2024 52.223-23 Sustainable Products. Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. Feb 2026 52.240-91 Security Prohibitions and Exclusions. Feb 2026

52.244-6 Subcontracts for Commercial Products and Commercial Services. Feb 2026 52.252-6 Authorized Deviations in Clauses Nov 2020 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7003 Control of Government Personnel Work Product. Apr 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. May 2024 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.204-7023 Reporting Requirements for Contracted Services. Jul 2021 252.223-7001 Hazard Warning Labels Dec 1991 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials. Sep 2014 252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 https://sam.gov/ mailto:julian.c.wheeler.civ@us.navy.mil mailto:shakir.o.shinaba.civ@us.navy.mil

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023

252.247-7023 Transportation of Supplies by Sea. Oct 2024

Contracting Office Address:

Fleet Support Services Branch Norfolk Naval Shipyard Bldg. 65, 2nd Floor Portsmouth, VA 23709-5000

Place of Performance: Norfolk Naval Shipyard

Primary Point of Contact:

Julian Wheeler, Contract Specialist

Julian.c.wheeler.civ@us.navy.mil

Phone: 757-396-8331

Secondary Point of Contact Shakir Shinaba Contracting Officer Shakir.o.shinaba.civ@us.navy.mil Phone: 757-396-1662 mailto:Julian.c.wheeler.civ@us.navy.mil mailto:Shakir.o.shinaba.civ@us.navy.mil