Combo-Synopsis ARFF Body Damage Repair.pdf

Solicitation No: FA4830-25-Q-0023 Requirement: ARFF Body Damage Repair

This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and A WRITTEN SOLICITATION WILL NOT BE

ISSUED.

The solicitation number for this procurement is FA4830-25-Q-0023 and it is issued as a Request for Quotation (RFQ).

All References to “offer” or “offeror” in the clauses and provisions incorporated below are deemed to have the meaning of “quotation” and “quoter” respectively. Any quotation received in response to this RFQ is not binding until the contractor either signs the purchase order issued at time of award, or starts performance.

This RFQ and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2025-03, Defense Acquisition Circular (DAC) 01/17/2025 and Air Force Acquisition Circular (AFAC) 10/16/2024. In accordance with FAR 52.219-1 the North American Industry Classification System (NAICS) is 811121, corresponding index entry:

Automotive Body, Paint, and Interior Repair and Maintenance. The small business size standard is $9 million. The Government intends to solicit this requirement with unrestricted, full and open competition.

Description: Moody AFB requires repair of a Flight-line Crash Firetruck 2015 P-23 Oshkosh 3,000-Gallon Aircraft Rescue & Fire Fighting (ARFF) Ultra High Pressure (UHP) Vehicle that was damaged during a reversing incident. The Left Rear side panel and Rear Left side panel were damaged, and the entire engine compartment on the left side was shifted slightly forward by 3/4 inch, causing the left rear tire to brush against the front of the engine compartment.

Requirements:

1. Pick-up of Fire Truck from Moody AFB.

2. Perform all repairs/replacements in accordance with Statement of Work (Attachment 1).

3. Return delivery of Fire Truck to Moody AFB.

The FOB point is Destination.

Delivery Address: Moody AFB

Georgia, 31699

USA

A site visit will be conducted on 8 July 2025 at 2:00 p.m. EST.

Requirement: ARFF Body Damage Repair Site visit location: Building 932, CONS Conference Room (see Base Map, Attachment 7).

Vendors will then drive to the Vehicle Maintenance Compound to view the Fire Truck. Vendors are encouraged to inspect the Fire Truck damage to satisfy themselves regarding all conditions that may affect the cost of contract performance to the extent that information is reasonably obtainable. In no event shall failure to inspect the Fire Truck constitute grounds for a claim after contract award. Those wishing to participate in the site visit shall provide all information specified in the Base Pass Form Fire Truck Body Repair (Attachment 6). Deadline to submit Base Pass Form is 7 July 2025. If using a State ID for identity verification, a REAL ID is required.

Wage Determination: This requirement will include a wage determination for the services to be performed. The specific wage determination chosen will depend on location of awarded contractor.

Period of Performance Start Date: The Fire Truck that requires’ repair is currently under repair by vehicle maintenance and cannot be moved until completed. The estimated completion time is end of July. Due to this, the Period of Performance for this requirement will not start until the current work is completed.

All quoters must be System for Award Management (SAM) registered and the online representation and certification in SAM must be completed. Information concerning SAM requirements may be viewed via the internet at https://www.sam.gov or by calling 866-606- 8220, or 334-206-7828 for international calls. Quoters that reject the terms and conditions of the solicitation may be excluded from consideration.

The attached listed FAR, Defense Federal Acquisition Regulation Supplement (DFARS), and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) provisions and clauses apply to this RFQ and will be incorporated into the resulting contract. All provisions and clauses may be viewed in full text via the internet at https://www.acquisition.gov/. See Provisions and Clauses (Attachment 5) for the remaining provisions and clauses applicable to this combo-synopsis.

The provision at FAR 52.212-1, Instruction to Offerors - Commercial Products and Commercial Services applies to this acquisition and has been tailored as follows:

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items, Products and Commercial Services. (Sep 2023)

Quotations shall contain the following information: RFQ Number; Time Specified for Receipt of Quotations; Name, Address, CAGE/UEI, and Telephone Number of Quoter; Name and Email address of Representative authorized to discuss quote; Any Discount Terms; and https://www.sam.gov/ https://www.acquisition.gov/

Acknowledgement of all Solicitation Amendments (if applicable). Quotations shall also include the following required documentation:

1. Price: Quoted prices must be submitted using the Pricing Schedule at Attachment 3. Quoters shall insert unit prices in the attached pricing schedule, rounded to the nearest cent (for example $0.02 not $0.0231). Quoters rejecting the terms and conditions may be excluded from consideration. Note: Department of Labor (DOL) Wage Determination applies.

2. Technical: The quoter must submit a technical approach (qualifications, certificates, licenses, other documents, etc..) that clearly demonstrates a complete and realistic means to meet the requirement(s)of the Statement of Work (SOW).

3. Past Performance: The contractor may submit no more than three (3) past performance references. References should be for services similar in scope to this requirement that have occurred in the last five years prior to the closing date of the solicitation. References for past performance shall include a point of contact, their phone number, email address, name of the company, contract number (if applicable), initial contract cost and period of performance.

Evaluation of past performance will also include past performance information obtained from any suitable source, such as Air Force automated past performance databases (i.e. CPARS, PPIRS), direct local business experience with the quoter, or similar.

52.212-2 Evaluation-Commercial Products and Commercial Services. (Nov 2021)

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Addendum to FAR 52.212-2, Evaluation-Commercial Products and Commercial Services.

Evaluation: The Government will award a contract to the quoter whose quotation is judged to represent the best value to the Government based on Price, Technical Factors, and Past Performance.

Price: Evaluation of price will consider the total of the CLINs for the contract. Each CLIN price will be evaluated as the quantity multiplied by the unit price, rounded to the nearest cent. A HUBZone small business concern will receive a price evaluation preference in accordance with FAR 52.219-4. Offers will be evaluated by adding a factor of 10 percent to all offers, except those from HUBZone small business concerns or otherwise excepted as stated in the clause.

Technical: Evaluation of technical aspect will be a review of all technical documents supporting contractor qualifications to include certification documents, Licenses and other documents demonstrating an ability to meet the requirement(s) of the Statement of Work (SOW).

Evaluation will be evaluated as unacceptable or acceptable.

Past Performance: The past performance will be evaluated as Acceptable or Unacceptable.

Evaluation of past performance will also include past performance information obtained from any suitable source, such as Air Force automated past performance databases (i.e. CPARS, PPIRS), direct local business experience with the quoter, or similar. No past performance or neutral past performance will be determined to be Acceptable.

Once three (3) technically acceptable quotes are evaluated in which past performance is also acceptable, the evaluation of technical acceptability and past performance will cease.

The Certificate of Compliance with Insurance Requirements (Attachment 4) also applies to the solicitation.

Questions and Answers: Should you have any questions about this requirement, please submit them no later than 2:00 p.m. EST on 11 July 2025. All questions must be submitted via email.

Answers to all questions will be posted to https://www.sam.gov no later than COB 15 July 2025.

Response Time: Quotations will be accepted electronically no later than 2:00 p.m. EST on Friday, 18 July 2025. All quotations shall be marked with the RFQ number and title. Email quotations shall be sent to both the primary and alternate points of contact identified below.

Primary Point of Contact: SrA Cloud Wharton, Email: cloud.wharton@us.af.mil, Phone: 229-257-4717 Alternate Point of Contact: Victor Houston, Email: victor.houston.1@us.af.mil, Phone: 229-257-1502

ATTACHMENTS:

Attachment 1 – Statement of Work Fire Truck Repair Attachment 2 – ARFF Body Damage Pictures Attachment 3 – Pricing Schedule Attachment 4 – Insurance Compliance Attachment 5 – Solicitation Provisions and Clauses Attachment 6 – Base Pass Form ARFF Body Repair Attachment 7 – Base Map https://www.sam.gov/ mailto:cloud.wharton@us.af.mil mailto:victor.houston.1@us.af.mil