Combo Sun Shelter Pressure Washing.1.docx

20 March 2024

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 187th Fighter Wing 5187 Selma Hwy Montgomery, AL 36108

SUBJECT: Request for Quotation; W50S6N-24-Q-A013; Pressure Wash Aircraft Sun Shelters

1. The 187th Fighter Wing at Dannelly Field in Montgomery, AL intends award a Firm Fixed Priced contract for the pressure washing of the aircraft sun shelters.

Notice Type: Combined Synopsis/Solicitation Solicitation Number: W50S6N-24-Q-A013 Title: Pressure Wash Aircraft Sun Shelters Posted Date: 20 March 2024 Questions Due Date: 19 April 2024 Solicitation Response Date: 30 April 2024 Estimated Award Date: 30 May 2024 Set Aside: Total Small Business Set-Aside NAICS Code: 561791 - Other Services to Building and Dwellings

2. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13.

3. This combined synopsis/solicitation is issued as a Request for Quotation (RFQ) with solicitation number W50S6N24QA013.

4. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-03 effective 23 February 2024, Defense Acquisition Circular, and Air Force Acquisition Circular.

5. In accordance with FAR 19.502-2, this requirement is 100% Set-Aside for Small Business. The North American Industry Classification System (NAICS) code for this solicitation is 561790 - Other Services to Building and Dwellings with a size standard of $9,000,000.

6. The contractor shall provide Pressure Washing Services in accordance with the Statement of Work (SOW). The following table contains the description of requirements for the Contract Line-Item Numbers (CLIN) items to be acquired and the date and place of the period of performance. The contractor shall be required to coordinate with the Government to ensure adequate sun shelters are always available to support flying operations.

FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS ACQUISITION. NO CONTRACT AWARD WILL BE MADE UNTIL APPROPRIATED FUNDS ARE MADE AVAILABLE.

AWARD SHALL BE MADE TO THE OFFEROR WHO REPRESENTS THE BEST VALUE TO THE GOVERNMENT AS OUTLINED IN ACCORDANCE WITH THE CRITERIA SET FORTH WITHIN THE SOLICITATION. NO CONTRACT WILL BE MADE UNTIL APPROPRIATED FUNDS ARE MADE AVAILABLE.

PROPOSALS/QUOTES MUST GIVE A MINIMUM OF 60 DAYS FOR ACCEPTANCE BY THE GOVERNMENT, TO ALLOW FOR RECEIPT OF FUNDING AND CONTRACT AWARD.

7. In accordance with FAR Provision 52.237- SITE VISIT (APR 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

7.1 A pre-proposal conference/site visit will be conducted on 9 April 2024 at 9:00 AM Central Time for the purposes of briefing on the bid requirements and answering questions regarding this solicitation. This conference will be held at 5187 Selma Highway, Montgomery, Al. 36108-4824 Bldg. 1801, Civil Engineering.

7.2 Due to security conditions, all offerors must register to attend this conference and site visit. Complete the Entry Authority List (EAL) this is posted with this announcement and email it to stephen.shanks.1@us.af.mil,

7.3 This information must be provided in advance, 3 business days prior to the meeting, to ensure access to the military base and conference site and ensure adequate seating for the conference attendees. Even if you have access to the base you must register to ensure adequate seating. The furnishing of the above information is voluntary; however, your failure to furnish all or part of the requested information may result in the Government’s denial of your access to the pre-proposal conference. This information will be provided to the Base Security Forces who will authorize your entrance to the site.

7.4 Visitors must pick up their passes at the Installation’s Main Entry Gate prior to arrival. You will be required to present the following information upon arrival: (1) Vehicle Registration, (2) Valid Driver’s License, (3) Proof of Insurance for Vehicle, (4) Safety Inspection and Car Rental agreement if applicable. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

8. Addendum to FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (JUN 2020) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

Email to: (instructions below)

Quote and associated documents must be sent to stephen.shanks.1@us.af.mil and jeremy.hendrick@us.af.mil as stated below. Anything otherwise may be considered non-responsive. You may wish to place a read/delivery receipt. If you do not receive a confirmation of receipt within 24 hours contact the points of contact identified in this RFQ. All questions regarding this RFQ must be emailed to Mr. Stephen Shanks, stephen.shanks.1@us.af.mil , and Maj Jeremy Hendrick, jeremy.hendrick@us.af.mil, by 19 April 2024, 1:00 P.M. Questions submitted after this date/time may not be considered.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(End of Provision)

9. The provision at FAR 52.212-2, Evaluation – Commercial Items and addendum applies to this acquisition.

a. The Government will award a single contract resulting from this RFQ IAW Far 13.106-2 to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Past-Performance will be somewhat equal to price. The following factors shall be used to evaluate quotes:

i. Past-Performance (Vendor must provide contact information for two (2) current and relevant past projects)

ii. Price

(b) The quote shall be clear, concise, and shall include sufficiently detailed work plan to ensure the contractor fully understands the requirement. The quote shall not simply rephrase, reiterate, or restate the Government’s own language, but rather shall provide rationale describing how it intends to fulfill the requirement. Provide, as specifically as possible, the actual methodology to be used for accomplishing and satisfying the requirements. The Quoter shall assume that the Government has no prior knowledge of its capabilities, facilities and experience, and will base the evaluation on the information submitted in the quote.

(c) Responses shall be limited to 6 pages. Total page count will be based on the printed proposal submission. If page limitation is exceeded, excess pages will not be read nor considered in the evaluation of the proposal. A page is defined as each face of an 8.5 x 11-inch sheet of paper containing information. All information except for document numbers, page number, etc., shall be provided in an image area with no less than one inch in margin. Two pages may be printed back-to-back on one sheet of paper. However, this will be considered two (2) pages for the purpose of page count.

10. If there are any questions on this combined synopsis/solicitation, please contact the individuals below:

Stephen Shanks Email: stephen.shanks.1@us.af.mil

Maj Jeremy Hendrick Email: jeremy.hendrick@us.af.mil

11. Attachment

Attachment 1: Statement of Work Attachment 2: Wage Determination Attachment 3: Applicable Clause and Provision Listing.

W50S6N24QA013