Combo - Microsoft Education Software Licenses.docx

7GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase Microsoft Educational Software Licenses as described below in the Schedule of Supplies/Services section. In accordance with (IAW) FAR 5.102(a)(6), a redacted Brand-Name Justification & Approval is included (Attachment 2). This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This requirement is issued as a Request for Quote (RFQ) (Reference-Number - F2XHA75094AW01/ F2XJB15122AW02). This solicitation document and incorporated provisions and clauses (Attachment 3) are those in effect in the Federal Acquisition Circular (FAC) 2025-03, Defense Publication Notice (DPN) 20250117, and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) 20241024.

A Firm Fixed Priced Award will be made in accordance with the following: NAICS Code: 513210; Size Standard: $47.0M.

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY. GENERAL SERVICES ADMINISTRATION “GSA” OR OTHER GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES WILL NOT BE CONSIDERED.

2. ALL LICENSES MUST BE NEW; NO REFURBISHED OR USED ITEMS WILL BE ACCEPTED.

3. THIS REQUIREMENT IS BEING SOLICITED ONLY TO AUTHORIZED MICROSOFT LICENSING SERVICE PROVIDERS (LSPs).

NATURE OF ACQUISITION

Headquarters Air University (AU) has a requirement to purchase the below listed items outlined in Contract Line Item Numbers (CLINs) 0001- 4017 to support its faculty, staff, and students across all schools and organizations. This will be a competitive best value acquisition utilizing FAR13.5, Simplified Procedures for Certain Commercial Items.

SCHEDULE OF SUPPLIES/SERVICES

This acquisition is for the purchase of the following Microsoft Educational Software Licenses in Table 1:

Table 1. Base Year: 1 June 2025 – 31 May 2026

Student Use Benefit

115,720

173,580

Option Year One (1): 1 June 2026 – 31 May 2027

Student Use Benefit

115,720

173,580

Option Year Two (2): 1 June 2027 – 31 May 2028

Student Use Benefit

115,720

173,580

Option Year Three (3): 1 June 2028 – 31 May 2029

Student Use Benefit

Option Year Four (4): 1 June 2029 – 31 May 2030

Student Use Benefit

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in a quote being determined non-responsive and ineligible for award. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

A. Offeror agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes. Request for Quotations or modification of quotes received at the address specified for the receipt of quotes after the exact time specified for receipt of quotes will be considered late and handled in accordance with FAR 52.212-1(f). Multiple quotes will not be accepted under this Request for Quotation nor will multiple awards be considered.

B. Microsoft LSP Validation: The offeror shall provide written documentation from Microsoft to validate Microsoft LSP status. Only Microsoft LSP quotes will be evaluated and considered for award.

C. Price: The offeror must submit a dated quote with unit prices and extended prices in response to this solicitation. Offerors shall include a price for the Microsoft Educational Software Licenses, part numbers, description, and minimum/maximum quantities, outlined in the above Schedule of Supplies/Services, CLINs 0001-4017. As this will be a firm-fixed, price Indefinite Delivery, Indefinite Quantity (IDIQ) contract, all unit prices are firm and fixed regardless of quantity for the duration of the contract.

Therefore, the unit prices for minimum and maximum quantities for CLINs X001-X017 for the base year and all options should be the same. The initial delivery order will be based on the initial minimum quantities for CLINs X001 - X017. Any delivery order issued after the initial delivery order for each ordering period (base year and four option years) shall be based on the unit prices for the maximum quantities.

D. Representations and Certifications: IAW FAR 52.212-3, the offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (v) of this provision, including the additions to “(c)(11) at 52.212-3, Alternate 1.”

E. Interested parties capable of providing the requirement must include discount terms, if applicable, Tax Identification Number, Cage Code, and Unique Entity ID.

F. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered and active in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866- 606-8220.

G. Responses to this notice shall be provided in writing via email to both the Contract Specialist, Samantha Millington at samantha.millington.1@us.af.mil (334) 953-5611 and the Contracting Officer, Mark Restad at mark.restad.1@us.af.mil (334)-953-3521. All responses shall be received NLT 2:00PM CST on 28 May 2025. All responses must be submitted via email to both the contracting officer and contract specialist noted above. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Award will be made to the offeror deemed technically acceptable and offered the lowest price.

A. Technical Acceptability: Initially, the Government shall evaluate each offeror’s quote, as it pertains to the following criteria, on a pass/fail basis, by assigning ratings of Acceptable (clearly meet the requirement) or Unacceptable (does not clearly meet the requirement).

Microsoft LSP Validation: The offeror provided written documentation from Microsoft validating Microsoft LSP status.

B. Price. Next, the Government will evaluate the price (s) of quotes determined technically acceptable utilizing any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

Total Evaluated Price: The total evaluated price will be determined by the sum of CLINs 0001- 4017 maximum quantities for the base year and options year’s one (1) through four (4).

ATTACHMENTS (3):

Attachment 1 – Statement of Requirement (SOR) Attachment 2 – Brand-Name Justification & Approval (Redacted) Attachment 3 – Contract Clauses and Provisions