Combo FA558725Q0037.pdf

FA558725Q0037

RAF Mildenhall Test Administrator and Academic Advisor Services

Combined/Synopsis Solicitation

IAW FAR 12.603

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued separately.

2. Solicitation FA558725Q0037 is issued as a Request for Quote (RFQ). This solicitation and incorporated provisions and clauses (See attached RFQ FA558725Q0037) are those in effect through FAR, DFARS, and Federal Acquisition Circular 2025-04.

3. The North American Industry Size Classification System (NAICS) code associated with this requirement is 611710; however, due to the overseas location of this solicitation, no set-aside will be used.

Description of Services The 100th Force Support Squadron, Force Development Flight, Education and Training Section (ETS) at RAF Mildenhall requires non-personal services support for the administration of the DAF voluntary education program. The Contractor shall perform test proctoring and perform administrative tasks. This contract directly supports Air Force initiatives to promote professional development and educational attainment. The Contractor shall provide non-personal services, to include all personnel, tools, supervision, and other items and services necessary to ensure the effective administration of testing programs and academic advisement services at RAF Mildenhall. The Contractor shall perform services in adherence to the requirements of this Performance Work Statement (PWS). The Contractor shall comply with applicable federal, regional, and local laws and commercial standards.

Notice to Offerors:

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Attachments:

1. Request for Quote (RFQ) - FA558725Q0037

a. Attachment 1 - Performance Work Statement for Test Administrator and Academic Advisor Services

b. Attachment 2 - Price Schedule FA558725Q0037

c. Attachment 3 - Past Performance FA558725Q0037

Provision 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Provision 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

Addendum to 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

Provision 52.212-3 Alternate I, Offeror Representations and Certifications – Commercial Items, or a cage code proving an active System for Award Management registration, shall be submitted with all offers.

Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items applies to this acquisition.

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

1. Quote Requirements Offerors shall submit a complete quote that includes the following:

A. Technical Capability Offerors shall submit documentation demonstrating their ability to meet the minimum qualifications of the Performance Work Statement (PWS), submission must include

• Proof of a bachelor's degree from an accredited college or university;

• Proof of EITHER completion of 15 semester hours in social sciences, education, or a related field; OR one (1) year of relevant academic advising experience.

• A resume reflecting skills and experience in academic advising, customer service, communication, and familiarity with US military education programs (e.g., CCAF), and proficiency in Microsoft Office Applications (Word, Excel, Outlook, PowerPoint, and Publisher).

• Proof of eligibility to work in the United Kingdom.

B. Price

• Offerors shall complete the Attachment 3 - Price Schedule. Prices must be firm-fixed and inclusive of all costs. Pricing must cover the base period, all option periods, and a potential six-month extension under FAR 52.217-8, evaluated using 50% of final option year price.

C. Past Performance References Offerors shall complete Attachment 2 - Past Performance, providing up to three (3) recent and relevant references for similar services performed within the past three (3) years. Each reference should include:

• Brief description of the work performed.

• Period of Performance

• Contract Number (if applicable)

• Name of the Customer or Organization

• Contact Information for the Customer or Organization

If a Contractor Performance Assessment Reporting System (CPARS) record is available for any referenced work, it may be submitted in place of or in addition to Attachment 2. However, no more than three (3) total past performance records will be accepted, including any CPARS records.

2. SAM Registration Offerors must be actively registered in the System for Award Management (SAM) at https://sam.gov at the time of quote submission. Quotes from offerors not registered in SAM will not be eligible for award.

3. Submission Instructions Quotes are due by 1400 BST, 21 August 2025.

Submit quotes via SAM.gov or email to:

• SrA Mariah French, mariah.french@us.af.mil

• TSgt Jesseca Edralin, jesseca.edralin.1@us.af.mil

Reference the solicitation number FA558725Q0037 and "Test Examiner/Academic Advisor, RAF Mildenhall" in the subject line.

Failure to provide all information specified in the instructions will result in the quote not being considered for award.

4. Questions All questions regarding this solicitation shall be submitted in writing via email to the points of contact listed above no later than 1400 BST, 1 August 2025. Questions received after this date may not be considered.

https://sam.gov/

Addendum to 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

In accordance with FAR 12.602 and FAR 13.106, the Government intends to award a contract using Simplified Acquisition Procedures to the offeror whose quotation is determined to be the most advantageous to the Government, based on the following evaluation factors:

1. Technical Capability (Acceptable/Unacceptable) Quotes will be evaluated to determine compliance with the Performance Work Statement (PWS) and the minimum qualifications. Quotations must clearly demonstrate the offeror's ability to perform academic advising and test examination services, and must include all required documentation (e.g., degrees, capability statement). Quotes that fail to meet these requirements will be rated "Unacceptable" and will not be further considered.

2. Price Price quotations will be evaluated for fairness and reasonableness in accordance with FAR 13.106-3(a).

3. Past Performance The Government will evaluate past performance within the past 3 years for recency and relevance. Information may come from Attachment 2, CPARS, or other known sources.

Basis for Award Quotes determined to be technically acceptable will be considered for award. Among technically acceptable quotes, the Government will evaluate price and consider past performance to determine which offeror represents the best value. Accordingly, award may be made to other than the lowest-priced offeror.