Combo FA500025Q0073 - Carpet Removal and Concrete Polishing.pdf

COMBINED SYNOPSIS/SOLICIATION ‘COMBO’:

FA500025Q0073

Carpet Removal & Concrete Polishing

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as well as FAR Subpart 13.106-1 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) Solicitation FA500025Q0073 is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective 08/07/2025. The DFARS provisions and clauses are those in effect to DFARS Change 01/17/2025, effective 01/17/2025. The DAFFARS provisions and clauses are those in effect to DAFAC 2024-0612 effective 10/16/2024. The full text is available through http://www.acquisition.gov/far/.

(iv) This requirement is being competed as 100% Small Business Set-Aside with the North American Industry Classification System (NAICS) code associated with this procurement is 238330 with a small business size standard of $19,000,000.00.

(v) The Pricing Schedule is incorporated as Attachment 2. Vendors shall complete Attachment 2 in its entirety and return with any other documentation/data as required by this Combo. IAW with Attachment 3 – Performance Work Statement.

(vi) The Government intends to award a Firm-Fixed-Price, single award as a result of this Carpet Removal and Concrete Polishing and attachments in accordance with Attachment 3 – Performance Work Statement.

(vii) The performance of Carpet Removal and Concrete Polishing is F.O.B. Destination to Joint Base Elmendorf-Richardson, AK99506.

(viii) FAR 52.212-1 Instructions to Offerors — Commercial Products and Commercial Services (Sep 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms, and conditions of FAR 52.212-1 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

(a) Paragraph 52.212-1(c), “Period for Acceptance of Offers”, is tailored as follows: All offers must remain valid for 90 calendar days from the date specified for receipt of offers.

(b) The following is inserted as new paragraph (m) of the provision:

(m) Specific Instructions: The response shall consist of three (3) parts:

(i) Part 1 - Submit one (1) copy of Price Schedule (Attachment 2).

(ii) Part 2 - Technical Capability - Existing product or service literature of the offered equipment

(iii) Part 3 – Completed Provisions and Clauses

(ix) FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2021) is hereby incorporated by reference, with the same force and effect as if it were given in full text. In addition to the following addendum, all terms, and conditions of FAR 52.212-2 remain in effect. The following have been tailored to this procurement and are hereby added via addendum:

http://www.acquisition.gov/far/

(a) The Government will award a contract resulting from this solicitation. Award will be made to lowest priced quote with an acceptable rating. The following factors shall be used to evaluate quotes and determine basis for contract award:

(i) The Government will review all quotes for compliance. A compliant quote consists of a quote that meets the Government’s requirements identified in this solicitation.

(ii) Technical Capability - The Government will evaluate the submissions on a pass/fail basis and assign an Acceptable or Unacceptable rating as described in Table 1 below.

Table 1. Ratings Rating Description

Acceptable The vendor provides existing product or service literature of the offered equipment that meets or exceeds the specifications outlined in the

PWS.

Unacceptable The vendor fails to provide an existing product or service literature of the offered equipment, or the technical specification provided did not meet the specifications outlined in the PWS.

(iii) Price - The Government will evaluate the total price listed in Attachment 2, Pricing Schedule IAW FAR 13.106-3(a). The Government will rank all quotations by lowest price.

(b) Interchanges: The Government intends to award a firm-fixed-price contract without interchanges with respective contractors. The Government, however, reserves the right to conduct interchanges if deemed in its best interest. Interchanges are the contemporaneous exchanges of information between the Government, at its discretion, and one, some, none, or all contractors that provided quotes in response to the request for quotes. Under FAR 13 procedures the Government may hold Interchanges with contractors to address any aspect of the quote, which may include, but not be limited to, price and/or compliance to specifications.

Interchanges may be conducted in writing or as oral conversations, will be conducted in a fair and reasonable manner, and will not favor one contractor over another. Contractors do not have to be offered the opportunity for final quote revisions (FQRs) in response to interchanges.

(x) Each vendor shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Products and Commercial Services (May 2024), are updated at www.sam.gov.

Failure to obtain SAM registration will result in submissions not being considered for award.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Nov 2023), is hereby incorporated by reference, with the same force and effect as if it were given in full text.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders – Commercial Products and Commercial Services (January 2025), is hereby incorporated by reference, with the same force and effect as if it were given in full text. If any, of the additional clauses cited in 52.212-5(b) or (c) are applicable to the specific acquisition are listed in the clauses and provision tables below.

(xiii) A site visit will be held on September 23, 2025 / 2:00 PM AKDT on Joint Base Elmendorf-Richardson at 4241 Finletter Ave, JBER, AK 99506. The purpose of the site visit is to familiarize all offerors with the http://www.sam.gov/ requirements of the PWS.

(1) All costs associated with attending the pre-proposal conference/site visit shall be borne by the offeror. ALL PROSPECTIVE OFFERORS ARE URGED TO ATTEND THIS SITE VISIT. If a contractor is not at the designated start location and time mentioned above, there will not be a future site visit.

(2) All contractors, including those that have access to JBER, wishing to participate in the site visit shall provide the following information for individuals attending. No more than two individuals per company may attend unless prior coordination has been approved through the Contracting Officer. Please provide the below information, via email, to the following addresses: ruth.elias_hernandez@us.af.mil and Brendan.Delane.1@us.af.mil , in order to be cleared for access by Security Forces.

Company Name:

Member 1: Name, Phone, Email Member 2: Name, Phone, Email

(3) Offerors are to use the Boniface Gate Visitor Control Center if a visitor pass is needed to access JBER. Please allow for some delay while obtaining the visitor pass. The following documents must be presented to the Visitor Control Center in person in order to obtain your pass:

(1) Driver’s License

(2) Vehicle Registration

(3) Proof of Insurance

(xiv) No DPAS rating is assigned to this acquisition.

(xv) Any questions shall be directed to the POCs listed below IN WRITING to the email addresses ruth.elias_hernandez@us.af.mil and brendan.delane.1@us.af.mil no later than 3:00 PM AKDT on 23 September 2025. All questions will be posted and answered by amendment following this date.

For a quote to be considered, it must be emailed to the Contract Specialist, ruth.elias_hernandez@us.af.mil, and the Contracting Officer, brendan.delane.1@us.af.mil, no later than 10:00 AM AKDT on 25 September 2025.

Additional Clauses Incorporated by Full Text:

5352.201-9101 PACAF Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, mailto:ruth.elias_hernandez@us.af.mil mailto:brendan.delane.1@us.af.mil mailto:ruth.elias_hernandez@us.af.mil mailto:brendan.delane.1@us.af.mil requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager), 25 E Street, Suite B-100, JBPH-H, HI 96853-5427, Phone: (808) 449- 8569, FAX: (808) 449-8571, e-mail: afica.kh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256- 2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

List of Attachments:

1. Attachment 1 – Provisions and Clauses FA500025Q0073

2. Attachment 2 – Price Schedule FA500025Q0073

3. Attachment 3 – Performance Work Statement mailto:afica.kh@us.af.mil

(a) Paragraph 52.212-1(c), “Period for Acceptance of Offers”, is tailored as follows: All offers must remain valid for 90 calendar days from the date specified for receipt of offers.