COMBO FA4626-22-Q-0009_AFRC_DeskClerk_CO Corrected.pdf

MALMSTROM AFB, MT

Airman & Family Readiness Center – Malmstrom Welcome Center

Data Automation Assistant - Front Desk Clerk

FA4626-22-Q-0009

26 April 2022

(i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quote (RFQ). Submit written quotes (oral quotes will not be accepted) on RFQ reference number FA4626-22-Q-0009.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04.

(iv) This procurement is being solicited with a 100% small business set-aside. The North American Industry Classification System (NAICS) code is 561110 with a small business size standard of $8 million.

(v) Requirement: When submitting your quotation, please utilize Attachment 2 Bid Schedule for Contract Line Item Numbers (CLINs) formatting. Offerors shall complete the Bid Schedule in its entirety.

(vi) Please refer to Attachment 1 Performance Work Statement (PWS) for complete information.

(vii) Period of performance will consists of a base year and three 1-year option periods.

(viii) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Items (Nov 2021), applies to this acquisition.

FAR 52.212-1 Addenda:

A. Offerors’ quotation shall conform to the required specifications as referenced in paragraph (vi) above and as attached to this solicitation therein. Any offeror not conforming to the required specifications shall be deemed unacceptable and therefore ineligible for award.

B. Offerors shall submit:

1. Volume I - Offerors shall complete the workbook at Attachment 2, Bid Schedule, in accordance with (IAW) associated Performance Work Statement.

2. Volume II – Attachment 3 Past Performance Worksheet

3. Volume III – Attachment 5 Section 889 Representations and Certifications or if the Offeror has already updated FAR Clause 52.204-26 in SAM.gov, they need only submit a copy of the clause from SAM.gov.

Please note, requests for such information do not constitute a contract award. The Government reserves the right to cancel this RFQ at any time.

C. For either the site visit (if required) or submission of proposals, all personnel requesting access to Malmstrom Air Force Base must possess a valid State or Government picture identification card. Furthermore, individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require additional documentation to gain unescorted base access. Additional documentation include a valid U.S. or foreign government issued passport, an employment authorization document that contains a photograph, or identification cards issued by federal, state or local government agencies that include a photo and biographic information. A full list of REAL ID Act compliant and non-complaint states can be found at https://www.dhs.gov/current-status-states-territories.

Personnel requesting vehicle access to Malmstrom Air Force Base must provide a valid driver's license, current vehicle registration, and valid vehicle insurance.

Also see “Installation Perimeter Access Control” memorandum, dated 13 Aug 2018, Attachment 4, to this solicitation.

D. System for Award Management (SAM.gov): Offerors shall be registered in the SAM.gov database when submitting an offer or quotation, and shall continue to be registered until time of award, during performance and through final payment of the contract resulting from this solicitation. SAM.gov registration must be current at the time of award and have completed the annual representations and certifications section IAW FAR 4.1102.

E. Notice to Offerors/Suppliers: Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

F. Your quotation must remain valid for a minimum of 90 calendar days.

(ix) The provision at FAR 52.212-2, Evaluation—Commercial Items (Nov 2021), applies to this acquisition and the specific evaluation criteria to be included in paragraph (a) of that provision.

FAR 52.212-2 Addenda:

A. The Government seeks to award to the responsible offeror with whom provides a complete quote and resume which conforms to the requirements of the PWS and solicitation herein. Offerors are cautioned to provide all information requested under the Addenda to FAR 52.212-1. Failure to provide a complete quote may result in an unacceptable determination and therefore rendering the quote ineligible for award.

B. Evaluation shall be conducted as follows:

1. Completeness – does the offer conform and provide all requirements outlined within the solicitation. This includes but is not limited to completing FAR 52.212-3 Representations and Certifications within the System for Award Management.

2. Factor 1: Price – Proposed pricing must be a fully burdened hourly rate. Acceptable offerors shall be sorted by price in ascending order from lowest priced to highest priced by the Total Evaluated Price (TEP).

a. The TEP will be calculated based upon the responses within Attachment 2 Bid Schedule. The quantities will be multiplied by the unit price to confirm extended total amounts. The sum of all extended amounts will equate to the offeror’s proposed price.

b. In order to meet the requirements of FAR Parts 6 and 17, the government will evaluate the option to extend services under FAR Clause 52.217-8 by adding one-half of the offeror’s final option period prices to the offeror’s total proposed price. Offerors are required only to price the base and option CLINs. Offerors shall not submit a price for the potential six-month extension of services period.

c. The offeror’s Total Evaluated Price (TEP) will include the base period, all option periods and the potential six-month extension of services period.

3. Factor 2: Past Performance Assessment

1) Offerors shall submit up to three (3) past performance contacts using the Past Performance Worksheet (Attachment 3), and will be evaluated on recency and relevancy.

Each Offeror will receive an integrated overall performance rating. Performance will be evaluated as a measure of Offeror’s ability to successfully perform based on previous and current contract efforts.

2) Verification of performance information will be handled by any means available to include Contractor Performance Assessment Reports (CPARs). In the event the 341st Contracting Squadron is unable to verify data submitted within the Past Performance Worksheet, the Offeror will receive a performance rating of neutral for that reference as neither favorable nor unfavorable.

3) For the purpose of this evaluation, “recent” is defined as performance occurring within the last three (3) years from the date of release of this RFQ. “Relevance” is defined as past or current contracts (including Federal, State, and local government and/or private) for efforts similar to this Government requirement. The following is the description of the rating scale for Past Performance.

PAST PERFORMANCE ASSESSMENTS

Rating

Description

Exceptional The Contractor’s past performance meets evaluation requirements and exceeds many (requirements) to the

Government’s benefit. The contractual performance may have been accomplished with few minor problems.

Very Good The Contractor’s performance meets evaluation requirements and exceeds some (requirements) to the Government’s benefit. The contractual performance may have been accomplished with some minor problems.

Satisfactory The Contractor’s performance meets evaluation requirements. The contractual performance contained some minor problems.

Marginal Performance does not meet some evaluation requirements.

The contractual performance may reflects a serious problem.

Unsatisfactory Performance does not meet most requirements and recovery is not likely in a timely manner.

Neutral Unable to assess or validate the reference.

4. Best Value Determination – The Government will conduct an integrated assessment of the complete, acceptable offers to determine best value on a minimum of three (3) offerors from lowest to highest priced, unless fewer are received. As such, this may result in award to a higher priced, greater past performance rated offeror.

(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications— Commercial Items (Oct 2018) applies to this acquisition. All firms or individuals submitting a quote shall be registered in the System for Award Management (SAM) website. SAM must be current at the time of award and have completed the annual representations and certifications section.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items (Nov 2021), applies to this acquisition.

(vi) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Jan 2022), applies to this acquisition.

Additionally, the following FAR clauses cited in FAR 52.212-5 apply to this acquisition.

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

52.233-3 Protest After Award (Aug 1996).

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I

(Nov 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 2402).

52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ( 41 U.S.C. 3509)).

52.203-15 Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) (31 U.S.C. 6101 note).

52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C.644).

52.219-8 Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

52.219-9 Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4)) 52.219-28 Post Award Small Business Program Representation (Sep 2021) (15 U.S.C.

632(a)(2)).

52.222-3 Convict Labor (June 2003) (E.O. 11755).

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2022) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (Apr 2015).

52.222-26 Equal Opportunity (Sep 2016) (E.O. 11246).

52.222-35 Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

52.222-37 Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec

2010) (E.O. 13496).

52.222-50 Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O.

13627).

52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (Jun 2020)

(E.O. 13513).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

52.222-41 Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67.).

52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41

U.S.C. chapter 67).

Employee Class Monetary Wage -- Fringe Benefits 99050 – Desk Clerk $15.00 -- $5.44

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price

Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C.206 and 41 U.S.C. chapter 67).

52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022) (E.O. 14026 or E.O. 13658).

52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115- 91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C.637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17.

(vii) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(viii) 52.222-26, Equal Opportunity (Sept 2015) (E.O.11246).

(ix) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C.4212).

(x) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

(xi) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C.4212)

(xii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222- 40.

(xiii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiv) (A) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O 13627).

(B) Alternate I (Mar 2015) of 52.222-50(22 U.S.C. chapter 78 and E.O 13627).

(xv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvi) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(xvii) 52.222-54, Employment Eligibility Verification (Oct 2015) (E.O. 12989).

(xviii) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xix) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

(xx) (A) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

(B) Alternate I (Jan 2017) of 52.224-3.

(xxi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xxii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxiii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx.1241(b) and 10 U.S.C.2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

(xiv) The following additional contract requirement(s) or terms and conditions apply to this acquisition and are consistent with customary commercial practices:

52.203-3 Gratuities (1984) 52.204-7 System for Award Management (Oct 2018) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment (Aug 2020) 52.204-26 Covered Telecommunication Equipment or Services-Representation (Dec

2019) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law (Feb 2016) 52.217-5 Evaluation of Options (Jul 1990) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2020) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011) 52.232-1 Payments (Apr. 1984) 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov

2021) 52.233-1 Disputes (May 2014) 52.233-2 Service of Protest (Sept 2006) 52.237-3 Continuity of Services (Jan 1991) 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.252-3 Alterations in Solicitation (Apr 1984) 52.252-4 Alterations in Contract (Apr 1984) 52.252-5 Authorized Deviations in Provisions (Sep 1999) 52.252-6 Authorized Deviations in Clauses (Apr 1984) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep

2011) 252.203-7002 Requirements to Inform Employees of Whistleblower Rights (Sep 2013) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov

2011) 252.204-7003 Control of Government Personnel Work Product (Apr 1992) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct

2016) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

(Dec 2019) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May

2016) 252.222-7999 Combating Race and Sex Stereotyping (DEVIATION 2021-O0001) 252.232-7003 Electronic Submission of Payment Requests (Dec 2018) 252.232-7006 Wide Area Workflow Payment Instructions (Dec 2018) 252.232-7007 Limitations of Government’s Obligation (Apr 2014) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.243-7001 Pricing on Contract Modifications (Dec 1991) 252.244-7000 Subcontracts for Commercial Items and Commercial Components (DoD

Contracts) (Jan 2021) 5352.201-9101 Ombudsman (Oct 2019)

5352.223-9001 Health and Safety on Government Installations (Oct 2019) 5352.242-9000 Contractor Access to Air Force Installations (Oct 2019)

52.217-8 -- Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 -- Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3years + 6 months.

(End of Clause)

52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) (DEVIATION 2019-O0003)

(a) Definition. “Small business concern,” means a concern, including its affiliates that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to—

(1) Contracts that have been totally set aside or reserved for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement.

(1) For a contract at or below the simplified acquisition threshold, a small business concern may provide the end item of any firm. For a contract exceeding the simplified acquisition threshold, a small business concern that provides an end item it did not manufacture, process, or produce, shall—

(i) Provide an end item that a small business has manufactured, processed, or produced in the United States or its outlying areas;

(ii) Be primarily engaged in the retail or wholesale trade and normally sell the type of item being supplied; and

(iii) Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice; for example, providing storage, transportation, or delivery.

(2) Paragraph (d)(1) of this clause does not apply to construction or service contracts.

(End of clause)

(xv) Defense Priorities and Allocations System (DPAS) is not applicable.

(xvi) Quote is required to be received NO LATER THAN 02:00 PM Mountain Time Zone, Wednesday, 11 May 2022. Quotes must be emailed to randolph.foote.1@us.af.mil and Mrs.

Shanna Guillen at e-mail address shanna.guillen.2@us.af.mil.

(xvii) Direct your questions to 2d Lt Randolph Foote at e-mail address randolph.foote.1@us.af.mil or 406-731-4476 and Mrs. Shanna Guillen at e-mail address shanna.guillen.2@us.af.mil or 406-731-4087. All questions must be submitted NO LATER THAN 02:00 PM Mountain Time Zone, Wednseday, 4 May 2022.

Summary of Attachments (5):

1. Performance Work Statement (PWS)

2. Bid Schedule

3. Past Performance

4. Installation Perimeter Access Control Memo

5. Section 889 Solicitation Attachment mailto:randolph.foote.1@us.af.mil mailto:randolph.foote.1@us.af.mil mailto:shanna.guillen.2@us.af.mil