COMBO B1143 Transformer Repalcement Materials_PC.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

Semper Venator

6 February 2026

FROM: 21 CONS/PKA

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: B1143 Transformer Replacement Materials

SOLICITATION: FA251726QA005

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued.

The solicitation number FA251726QA005 is issued as a request for quotation (RFQ) for the 21st Civil Engineering Squadron B1143 Transformer Replacement Materials on Peterson Space Force Base (SFB), CO. This requirement includes the use of brand-name descriptions, but allows for “equal” products to be quoted.

This acquisition is set-aside for small business concerns, and is solicited as a 100% Small Business Set Aside. The North American Industrial Classification System (NAICS) code is 423610 – Electrical Apparatus and Equipment, Wholesalers. The size standard is 200 employees.

This solicitation incorporates provisions and clauses by reference. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06, effective 10/01/2026 and the Revolutionary Federal Acquisition Regulation Overhaul.

The full text of provisions and clauses may be accessed electronically at www.acquisition.gov

The quotes will be evaluated IAW FAR 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

TABLE 1

CLINS ITEM DESCRIPTION QTY UNIT PRICE

0001 Replacement

Materials See Attachment 2 – List of Materials B1143 Transformer Replacement_6Feb26

1 Lot

TOTAL

Semper Venator

*FAR Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Sept 2023) applies to this acquisition and the following addendum applies:

The Following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the combined synopsis/solicitation.”

The delivery location is Peterson Space Force Base and the f.o.b. The required Delivery Date for this requirement is on or before 90 Days after receipt of award for all CLINS in Table 1.

The resulting award will be a Firm-Fixed Priced Purchase Order.

Any questions regarding this solicitation shall be submitted to the contracting team no later than (NLT) 3:00 P.M. Mountain Time (MT) Friday, 13 February 2026. All questions must be submitted to both the Contract Specialist, A1C William Bailey at william.bailey.56@spaceforce.mil and Contracting Officer, Philip Choate, at philip.choate.1@spaceforce.mil. Questions submitted after this deadline may not be answered.

Quotes and contract documentation shall be provided NLT 1400 PM (MT), 20 February 2026 to 21 CONS/PKA. Please submit quotes to both the Contract Specialist, A1C William Bailey at william.bailey.56@spaceforce.mil and Contracting Officer, Philip Choate, at philip.choate.1@spaceforce.mil. Submit no more than 10 pages in response to this request. After 10 pages, the Contracting Officer will not evaluate information. One page is considered to be one side of an 8 ½ x 11 piece of paper in a minimum of 10 font, single spaced. It is the quoter’s responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

mailto:william.bailey.56@spaceforce.mil mailto:philip.choate.1@spaceforce.mil mailto:william.bailey.56@spaceforce.mil mailto:philip.choate.1@spaceforce.mil

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

Cage Code:

Statement the quote is valid for a minimum of 60 calendar days:

Size of Business/Socio Economic Status:

Payment Terms:

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

The contractor’s quote/response shall consist of two (2) separate parts:

Part I - Priced Quote Part II - Technical Documentation

2. Format and Specific Instructions.

PART I – PRICED QUOTE

The quoter shall either submit on company letterhead a quote identifying the total price for all CLINs from Table 1 or fill in Table 1 (see above). The quoter shall also provide and itemized breakout of the full list of materials.

B. PART II – TECHNICAL DOCUMENTATION

Quoter shall submit technical information to confirm the items requested will be provided as stated in this combined synopsis/solicitation. The technical information must include evidence to show that the quoted items meet the brand name or equal requirements. If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation Attachment 2 – List of Materials for B1143 Transformer Replacement_6Feb26.

https://www.sam.gov/portal/public/SAM/

52.212-2 Evaluation – Commercial Items (Nov 2021) This tailored clause takes precedence over the clause incorporated by reference.

The Government will award a firm fixed priced purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I – Priced Quote Part II - Technical Documentation

Award will be made based on the competitive quote with the lowest evaluated price that meets the technical criteria on an acceptable/unacceptable basis. If any technical criteria are determined to be unacceptable that quote may not be evaluated further and may not be eligible for award.

Addendum to FAR 52.212-2 - Evaluation -- Commercial Items (Nov 2021).

1. Evaluation:

By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Part I – Priced Quote Evaluation Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The price will be evaluated using either a quote identifying the unit price, total line-item price, and overall price for all CLINs identified in Table 1 provided in Addendum to FAR 52.212-1.

The Government will then evaluate the lowest evaluated priced offer to determine if it is reasonable and complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct evaluated price. Failure to quote for any price element, may cause the quoter’s quote to be rejected as unacceptable.

Quoters whose evaluated price is unreasonable in accordance with DFARS 212.204(a) may not be considered for award.

Part II – Technical Documentation Evaluation Next, the lowest evaluated priced offeror, will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. For the lowest evaluated priced offeror to receive a rating of “Acceptable”, the offeror shall submit technical documentation that confirms their product meets the minimum requirements as stated in this combined synopsis/solicitation (see Table 1). The offeror shall also submit documentation proving that all quoted items meet the minimum salient characteristics identified in Attachment 2 – List of Materials for B1143 Transformer Replacement_6Feb2026. Additionally, if an offeror cannot deliver all items in Table 1 within 90 days after award, their quote may be found technically unacceptable. If the lowest evaluated priced offeror does not demonstrate all necessary requirements, it will receive an “Unacceptable” rating and evaluation of that quote will stop.

The technical factor will receive one of the following ratings listed below.

Rating Description

Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

2. Basis of Award:

If the lowest evaluated priced quote receives an “acceptable” technical and past performance information rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, and the evaluation process will stop, resulting in an award.

If the lowest evaluated price quote receives an “unacceptable” technical and/or past performance information rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced offeror will be evaluated using the methodology above and the process will continue (in order by price) until a quote receives an “acceptable” technical and past performance information rating, or until all offerors are evaluated.

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a purchase order without the opportunity for a quote revision. The Government intends to award a purchase order without conversations (while keeping with FAR Part 12 ). However, the Government reserves the right to conduct conversations with one, some, all, or none of the vendors if deemed in its best interest.

In the case that a discrepancy exists, procedures will be executed IAW FAR 52.212-4(s).

List of Attachments Attachment 1 – Solicitation Provisions and Clauses_9Feb26 Attachment 2 – List of Materials for B1143 Transformer Replacement_9Feb26

Philip A. Choate, GS-09 Contracting Officer, DAF