COMBO Air Nitrogen Systems Mx BPA - CO Signed.pdf

WAFB Air/Nitrogen Systems Maintenance BPA

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA462524Q1070 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-06; Effective July 30, 2024.

The North American Industry Classification System (NAICS) code for this project is 811310 with a size standard of $12.5 Million.

The purpose of this combined synopsis and solicitations is to establish a Blanket Purchase Agreement (BPA) to acquire semi-annual maintenance/emergency repair services for Whiteman AFB’s Compress Air Systems, Nitrogen Generation Systems, Air Dryers, Inline Coalescing Filters, and Inline After Coolers (in accordance with the attached Statement of Work). The Government intends to award one OR more BPAs from this solicitation. This BPA will be in effect for one year, with a total call ceiling of $1 million. Individual calls by approved personnel will not exceed $25,000 and will be paid via Government Purchase Card (GPC). For calls above $25,000 but less than $250,000, the Contracting Officer will be the approving authority and payments will be made through Wide Area Workflow (WAWF). The bid schedule and contract CLIN schedule are below:

Item Description Qty Unit Unit Price Total Amount 0001 Compress Air Systems Semi-Annual Mx 2 Each 0002 N2 Generation Systems Semi-Annual Mx 2 Each 0003 Air Dryer Semi-Annual Mx 2 Each 0004 Inline Coalescing Filter Semi-Annual Mx 2 Each 0005 Inline After Cooler Semi-Annual Mx 2 Each 0006 Miscellaneous Repair/Mx Hourly Rate 1 Hour

CLARIFICATION: When providing proposed unit prices, keep in mind that this is per individual system, not for the entire set of systems. For example, when providing unit price for CLIN 0001, only provide your offered price for the semi-annual Mx of ONE Compress Air System, not your offered price for the semi-annual Mx of ALL Compress Air Systems.

IMPORTANT NOTE ON WAGE REQUIREMENTS: When providing proposed pricing, please see the attached FY24 Wage Determination and be sure to incorporate federally mandated wage rates in your proposed price.

PRE-PRICED PARTS LIST: Parts required for the repair/maintenance of each system must be on the CO-approved Parts List. Items not on the initial parts list can be added, pending approval of the CO and if prices are deemed fair and reasonable. ON A SIGNED, SEPARATE ATTACHMENT WITH YOUR COMPANY LETTERHEAD, please provide proposed brands/prices for the following parts that will https://www.acquisition.gov/far/subpart-12.6?searchTerms=12.6 likely be commonly required in servicing the aforementioned systems (feel free to add any additional parts you believe will be commonly required).

Item Brand Model/Part Number Price/Unit Compressor Cylinder Head Valve Gasket Filter Oil Tank Belt Tank Drain Valve Contactors Moisture Separators

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Mar 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 9 September 2024 RFQ due time: 3:00 P.M. CST Email to: ryan.hopkin@us.af.mil AND joshua.sturgill.2@us.af.mil

OFFERS MUST BE SENT TO THE ABOVE EMAIL ADDRESSES! ANYTHING OTHERWISE

CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A

READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. If email attachments are greater than 10 MB, contact us for alternate instructions before proposal deadline.

All questions regarding this RFQ must be emailed by 1:00 P.M. CST on 9 September 2024.

Please provide the following information with your quote:

Company Name

Address https://www.acquisition.gov/far/52.212-1?searchTerms=52.212-1 mailto:ryan.hopkin@us.af.mil mailto:joshua.sturgill.2@us.af.mil

City, St, Zip

POC

Email

Telephone

CAGE Code

SAM UEI

Socioeconomic Status

*Number of Employees or

Total Yearly Revenue

Estimated Delivery

Payment Terms

Warranty Terms

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at time of award. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes:

(i) Price

(ii) Past performance

As part of your offer, please submit examples of past performance that display your company’s ability to fulfill the requirements of this agreement. Past performance will be evaluated on an acceptable/unacceptable basis.

https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/far/52.212-2?searchTerms=52.212-2

A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in Federal Acquisition Regulation (FAR) Subpart 9.1, “Responsible Prospective Contractors.” Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services. (Dec 2022), with its Alternate I (Dec 2022), applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/portal/public/SAM/ at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services. (Dec 2022), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services.

5352.201-9101 Ombudsman https://www.acquisition.gov/far/52.212-3?searchTerms=52.212-3 https://www.sam.gov/portal/public/SAM/ https://www.acquisition.gov/far/52.212-4 https://www.acquisition.gov/far/52.212-5

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

The full text of these clauses and (*) provisions may be assessed electronically at the website: FAR | Acquisition.GOV NOTE: ALL CLAUSES AND PROVISIONS IN ATTACHMENT 3 APPLY TO

THIS RFQ. ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL

REMAIN PART OF THE CONTRACT FILE.

Attachments: (3)

1. Statement of Work

2. FY24 Wage Determinations

3. Full Provision/Clause List

Approved by the Contracting Officer ___________________________________________ https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

WAFB Air/Nitrogen Systems Maintenance BPA