Combined Synopsis Solicitaton 469885.pdf

Combined Synopsis/Request for Quotation (RFQ)

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division

Building 101 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-2713 mbrock@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: December 4, 2025

COMBINED SYNOPSIS/REQUEST FOR QUOTE (RFQ) NUMBER 469885

DESCRIPTION: Type A Reusable Shielded Container Rental and Transportation Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Buyer/Contracts Specialist:

Name: Mark Brock Telephone No.: 631-344-2713 Email:mbrock@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Prepaid

BSA is requesting three additional option years that are exercisable in one (1) year increments at the unilateral discretion of BSA. The options, if exercised, will be executed by written modification at the contractually agreed to pricing at time of Award.

Questions Due Date: December 11, 2025 Quote Due Date & Time: December 22, 2025

Contract Type: Firm-Fixed Price Payment Terms: Net 30 for Large Business or Net 10 for Small Businesses

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

This is a combined synopsis/solicitation for commercial products or commercial services notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for rentals of a fully compliant shielded, re-usable multi-use type A SMAC containers and transportation system for recurring shipments of radioactive waste from BNL to a designated disposal facility to include decontamination and demobilization as outlined in the Draft Contract (Enclosure A)

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 562910 Remediation Services. The stated size standard is 1000 employees.

The stated size shall be the sole determining factor as to classification (small or large

February 2025 2 of 5 AMS-Template-003 Rev. 4 business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

This procurement is being solicited for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Contract (Enclosure A).

The service will be in strict adherence to the Statement of Work. Any alternative products or services offered will not be accepted to those specified.

CAUTION TO OFFERORS: BSA is not responsible for locating or securing any information that is not furnished with the offer. Accordingly, the Offeror must furnish as part of the offer all descriptive material (such as container rentals, dimensions, transportation services and/or other information) necessary for BNL to (i) determine whether the product and services offered meets the salient characteristics requirements of the solicitation, and (ii) establish exactly what the offeror would be binding itself to provide by making an offer.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who submits the lowest total price, fully answers all “Qualifier” questions noted below, and who meets all of BSA’s technical requirements, as stated herein. Total price, including options, will be evaluated to determine the lowest price.

QUALIFIERS:

3.1 Provide a written narrative and/or evidence addressing how the contractor will meet the statement bullets in para’s 4, 5, and 6 in the Statement of Work. In addition to the narrative statement, if available, provide any supporting evidence, company pamphlets, brochures, and/or illustrations that demonstrate compliance with para 4, 5, and 6. The information provided should be submitted in chronological order as listed in para 4, 5, and 6.

3.2 Must provide Workplace Substance Abuse Program Plan in accordance with DEARS 970.5223-4 and consistent with CFR part 707.

3.3 Lower Tier Subcontractor WSAPP – Must state if a lower tier subcontractor will be used, and if applicable, a subcontractor performing a subcontract subject to the provisions of 10 CFR 707 must include the WSAPP requirements in any lower tier subcontract involving work that falls under the provisions of 10 CFR 707. A lower tier subcontractor WSAPP must be approved in the same manner as specified above before the tier subcontractor is allowed to perform on-site work.

The resultant award shall be subject to the terms & conditions of Enclosure A.

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An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C) and completed Supplier Survey (Enclosure G), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations:

Email submissions must include the signed Quotation Pricing Sheet

(Enclosure C) and Supplier Survey (Enclosure G). Emails will be sent to Buyer/Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

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* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure B).

5.3 Representations and Certifications:

AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.

6.0

7.0

8.0

9.0

PLACE OF MANUFACTURE Reserved

SMALL BUSINESS SUBCONTRACTING PLAN Reserved

FAIR LABOR STANDARDS

The anticipated awarded contract will be subject to U.S. Department of Labor Wage Determination No. 1996-0223, Revision No. 67 dated 07/08/2025 and Wage Determination No. 2015-4157, Revision No. 29 dated 07/08/2025 (see Enclosure A Draft Contract). The Occupation Codes and corresponding rates established under the Service Contract Act (SCA) shall apply for all positions proposed. However, Section 13(a)(l) of the FLSA provides an exemption from both minimum wage and overtime pay for employees employed as bona fide executive, administrative, or professional employees. Job titles do not determine exempt status. In order for an exemption to apply, an employee's specific job duties and salary must meet all the requirements of the Department's regulations. For additional information, visit the Wage and Hour Division Website: https://www.dol.gov/agencies/whd and/or call the toll-free information and helpline, available 8 a.m. to 5 p.m. in your time zone, 1-866-4USWAGE (1-866-487-9243). When state law differs from the federal FLSA, an employer must comply with the standard most protective to employees. Links to your state labor department can be found at www.dol.gov/agencies/whd/contact/ local-offices.

OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable): Vendor ACH Authorization Form, Enclosure D.

W-9 Form, Enclosure E.

W-8 Form, Enclosure F, will need to be completed in lieu of the W-9

Form if Vendor is foreign.

10.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.

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Enclosures: A. Draft Contract B. AMS Form 050 Reps and Certs C. AMS Form 043 Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form (Domestic Vendors) F. W-8 Form (Foreign Vendors) G. Supplier Survey