Combined Synopsis Solicitation SSFB VBMR.pdf

address, email and telephone number, e-mail, remit to address, if different than mailing address, size of business, and warranty information. Vendors must also have the NAICS code appropriate for this requirement.

b. IAW FAR 12.602(a) when using the simplified acquisition procedures in FAR 13, contracting officers are not required to describe the relative importance of evaluation factors.

c. The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

10. Specific Instructions:

a. Preparation Instructions. Offerors are cautioned to submit sufficient information and, in the format specified. Presentation is important. Vendors are reminded to follow instructions in this document. Proofread your submissions for spelling or grammatical errors and document formatting.

Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for proposal revision or discussion. Format for the quotes shall be as follows:

b. Technical (Part 1) shall not exceed 14 pages. Pages after the 14th page will be removed by the Government prior to evaluation. Price (Part 2) has an unlimited page limit and Past Performance (Part 3) page limit is limited to three PPQ or references. Any information not in the correct part will not be evaluated.

c. A page is defined as one face of an 8 ½ inch x 11 inch sheet of paper containing any text or graphics.

d. Typing shall not be less than 12-point font.

e. Do not include cover pages for Parts 1, 2, and 3. A single cover page for the entire proposal is acceptable. When determining the page count, only one page will be removed from the count as a cover page. If there is more than one cover page, the additional cover pages will count against the total allowed for the Part.

f. Each section (Part 1, Part 2, and Part 3) shall start at the top of a new page.

g. Each Plan or Program shall be a severable document and start at the top of a new page.

• Each subfactor shall start at the top of a new page and be a severable document from the other subfactors.

• Submit one electronic original copy and one electronic sanitized copy identifying Offeror by CAGE code only. A sanitized copy removes all direct

Government in their initial quote. However, the Government reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the Government to do so.

2. The Government intends to award a contract resulting from this solicitation to the responsible vendor whose offer, conforming to the solicitation, will be best value to the Government, considering the factors listed in this provision. This is a competitive acquisition in accordance with FAR part 12 and part 13.

3. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information will be considered non-responsive and excluded from the evaluation. If information is not in the correct part, it will be excluded from evaluation. The Government will select the awardee that represents the best value based on price, technical, and past performance.

B. Evaluation Factors

1. The evaluation method for this requirement will be best value to the Government if both the technical and past performance are acceptable and the quote conforms to the solicitation requirements. If either the technical or past performance is unacceptable, the entire quote will be deemed unacceptable.

2. The following factors will be used to evaluate quotes: Technical, Price and Past Performance

2a. TECHNICAL: Quoters shall provide their technical approach and capability to adequately meet the requirements shown below. Page limit for the technical response shall not exceed 14 pages.

Subfactor 1 – Approach, Staffing, Materials/Parts, Subcontracting. Provide a response not to exceed ten single sided pages.

• Discuss approach to the tasks identified in the PWS (Attachment 1) and Equipment List

(Attachment 5). Do not copy and paste the PWS or Equipment List. Show an understanding of the requirement by using existing contractor processes with the PWS to include approach for PWS service summary items, deliverables and Equipment List.

• Plan to ensure proper staffing to meet the PWS requirements for services summary items barrier system operation rates, full preventive maintenance, contractor hotline, telephone support, routine service calls, repairs and response, emergency service calls, repairs and response and additional in-scope work. Include anticipated key personnel, labor categories and labor hours for each category excluding additional in-scope work.

• Plan to ensure availability of materials and parts etc needed to repair barriers

• If subcontractors/teaming partners will be used, identify subcontractors/teaming partners, if known, and what portions of the PWS they will perform. Include subcontractor’s CAGE, UEI, business size and percentage of work they will be performing.

Subfactor 2 – Mission Essential Contractor Service Plan (MECSP). Offeror shall provide a MECSP, not to exceed four single sided pages, describing how it will continue to perform the essential contractor services listed in Section 2 of the PWS during periods of crisis. This plan will be incorporated into the contract. The minimum standard is met when the Offeror submits a MECSP complying with the requirements of DFARS 252.237-7024, Notice of Continuation of Essential Contractor Services. The Offeror shall identify provisions made for the acquisition of essential personnel and resources, if necessary, for the continuity of operations for up to 30 days or until normal operations can be resumed. The plan shall address at a minimum: (i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves; (ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site; (iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and (v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

Technical will be evaluated using the table below.

Adjectival Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

2b. Factor 2: PRICE: There is no page limit for price.

(1) Submit the price quote in accordance with the line-item structure listed in the Attachment 2 Price Schedule and Amendment Acknowledgements of this solicitation. The Government will only evaluate prices submitted in accordance with Attachment 2. Price quotes must be firm-fixed price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Do not price CLIN 0004, 1004, 2004, 3004, 4004, 5004. The Government identified the amount for these CLINs. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote.

(2) The Government will not provide contract financing for this acquisition. Invoicing instruction shall be provided at time of award. Complete the Price Schedule and Amendment Acknowledgements (Attachment 2).

(3) Rounding. The Price shall be entered into the spreadsheet in whole cents ($0.22, for example). Do not carry calculations out to thousandths or beyond ($0.2154, as in this example). Whole cents price shall be used for pricing. An Offeror’s proposed prices will be determined by multiplying the quantities identified in the Attachment 2 Price Schedule and Amendment Acknowledgements by the unit price for each item to confirm the extended amount for each. Unit prices shall prevail in the event the extended price is calculated incorrectly.

(4) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).

(5) Total Evaluated Price: The Evaluated Amounts for Base Period, Option Periods 1 through 4, and 6-month Extension Period will be summed for a Total Evaluated Price (TEP):

(Total Evaluated Amount for Base Period) + (Total Evaluated Amount for Option Period 1) + (Total Evaluated Amount for Option Period 2) + (Total Evaluated Amount for Option Period

3) + (Total Evaluated Amount for Option Period 4) + (Total Evaluated Amount for 6-Month Extension of Services) = Total Evaluated Price.

(6) Extension of Services. The Unit Prices for CLINs 400X will be summed and multiplied by six to derive the Evaluated Amount for Extension of Services: 6 x [(Unit Price for Item #4001) + (Unit Price for Item # 4002) + etc.] = Evaluated Amount for Extension of Services.

NOTE: Although the price evaluation uses Option 4 prices to calculate Extension of Services Amount, in the event the Government extends services under the authority of FAR 52.217-8, “Option to Extend Services”, the unit pricing of the last exercised option period, which preceded the extension, shall remain in effect.

(7) The Contracting Officer has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer’s opinion, adequate price competition exists, no additional information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, Offeror’s may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness of price.

(8) An Offeror’s proposal may be rejected if the Contracting Officer determines the lack of reasonable price information contained in any portion of an Offerors price proposal, or if a proposal is deemed unbalanced.

(9) Complete the Price Schedule and Amendment Acknowledgements (Attachment 2). The Price shall be entered into the spreadsheet in whole cents ($0.22, for example). Do not carry calculations out to thousandths or beyond ($0.2154, as in this example). The whole cents price shall be used for pricing.

(10) A written notice of award electronically mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, outlined in FAR 52.212-1 shall result in a binding contract without further action by either party. Before the quotes specified expiration time, the Government may accept a quote (or part of a quote) whether or not there are exchanges after its receipt, unless a written notice of withdrawal is received before award.

2c. Factor 3 PAST PERFORMANCE: The page limit for past performance is limited to three

PPQ or references.

(1) Provide no more than three past performance questionnaires (PPQ) (Attachment 6) or references (Attachment 7) (total of three between the two types – PPQ or reference) of a similar complexity and scope (vehicle barrier maintenance and repair) to this effort performed within the last three years. Submissions after the third listed past performance questionnaire/reference will be deleted by the Government and not evaluated. Past performance can include ongoing efforts. If the Offeror claims there is no past performance, then that status must be identified to the Contracting Officer, in writing, no later than the date/time proposals are due from all Offerors. Lack of any past performance will not automatically disqualify an Offeror.

(2) Past Performance Questionnaire (PPQ) (Attachment 6) submitted by project owners directly to the Government via email to the CO and CS identified above.

(3) Reference list must include the following. Use Attachment 7 Past Performance Reference.

i. Contracting agency/customer

ii. Contract number and if a Prime or Subcontractor

iii. Contract type (FFP, Cost Reimbursable, etc.)

iv. Project title and brief description of contract effort listing comparative data demonstrating vehicle barrier maintenance and repair within the last three years relevance to this effort

v. Period of performance

vi. Contract value at time of award

vii. Current contract value, including all changes and exercised option

viii. Requirement Owner/Contracting Officer’s name, email address, and telephone number

(4) The Evaluation Team will primarily rely on information provided by Offeror’s References, completed Past Performance Questionnaires, and/or information from the Contractor Performance Assessment Reporting System (CPARS). In the event an Offeror submits a Past Performance Questionnaire and it is subsequently determined that the referenced project was formally evaluated in the CPARS, CPARS ratings shall take precedence.

(5) Explain corrective actions taken in the past, if any, for substandard performance and any current performance problems.

(6) The Government reserves the right to seek information on higher priced Offerors if none of the lower priced Offerors receive a “Acceptable” performance assessment rating. Past performance regarding minor members of joint ventures or teaming arrangements will be considered as highly as the majority member of those arrangements. Offerors with no relevant past or present performance history or the Offerors performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating “Unacceptable”, meaning the rating is treated neither favorably nor unfavorably.

(7) If any teaming, joint venture, or subcontract arrangement is contemplated, provide complete information as to the arrangement, specifically the percentage of effort each party will perform. Include any relevant and recent past/present performance information on previous arrangements with same partner. If this is a first-time joint effort, each party to the

Attachment 4 Clauses and Provisions Attachment 5 SSFB Equipment List Sanitized Attachment 6 Past Performance Questionnaire Attachment 7 Past Performance Reference