Combined Synopsis Solicitation-Room 203 VTC Upgrade_Signed.pdf

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Solicitation Number: 2027-PZI-1710

Acquisition Title: PEO Conference Room 203 VTC and A/V System Upgrade

Issuing/Contracting Activity: AFLCMC/PZIB, Hanscom Air Force Base, Massachusetts

Requiring Activity: AFLCMC/ES

Contract Type: Firm-Fixed-Price

Set-Aside: 100% Total Small Business Set-Aside

NAICS Code: 238210 — Electrical Contractors and Other Wiring Installation Contractors

Small Business Size Standard: $19.0 Million

Product Service Code (PSC): N059 — Installation of Equipment—Electrical and Electronic

Equipment Components

CONTRACTING POINTS OF CONTACT

Contract Specialist: Kamryn N. Anderson, CIV DAF

AFLCMC/PZIB

Email: kamryn.anderson@us.af.mil

Procuring Contracting Officer (PCO): David Conquergood, DAF

AFLCMC/PZIB, Operational Contracting Division

Email: david.conquergood.1@us.af.mil

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with applicable Revolutionary Federal Acquisition Regulation Overhaul

(RFO) commercial-acquisition procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are requested, and a separate written solicitation will not be issued. This requirement is a competitive 100% Total

Small Business Set-Aside.

The Contractor shall furnish all equipment, materials, labor, installation, integration, programming, testing, documentation, training, preventive maintenance, technical support, repair and replacement support, and other services required to upgrade, modernize, and sustain the Video mailto:kamryn.anderson@us.af.mil mailto:david.conquergood.1@us.af.mil

Teleconferencing (VTC) and Audiovisual (A/V) system in Conference Room 203, Building 1624, Hanscom AFB, MA. All work shall be performed in accordance with Attachment 1, Statement of

Work.

NOTE TO OFFERORS: All instructions, templates, and formats contained herein must be explicitly adhered to; otherwise, a quotation may be determined incomplete and excluded from consideration for award. If your firm is selected as the apparent awardee, the Government will provide a copy of the award document for signature. The signed contract must be returned to the

Government within twenty-four (24) hours of receipt. If the apparent awardee fails to meet this deadline, the Government reserves the right to make award to the next lowest-priced, technically acceptable offeror. The Government reserves the right to enter into interchanges/discussions with all, some, or none of the offerors.

2. PERIOD OF PERFORMANCE

The period of performance shall begin promptly after contract award. The period of performance consists of one (1) base year and four (4) option years:

The base period and each option year, if exercised, shall be 365 calendar days.

Each option year shall begin immediately after the preceding period ends.

There shall be no break in service between the base period and any exercised option period.

The specific performance-period dates for the base period and any exercised option periods will be established in the resulting SF 1449.

3. SITE VISIT

A voluntary site visit will be held on Friday, November 20, 2026, at 10:00 AM Eastern Time at

Hanscom AFB, Building 1624, Conference Room 203 (5 Eglin Street, Hanscom AFB, MA 01731).

Quoters intending to attend shall notify the Contract Specialist by email no later than Tuesday, November 17, 2026, at 3:00 PM Eastern Time to coordinate installation access and visitor-processing requirements.

RFO 52.237-1, Site Visit, applies to this solicitation. Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect contract performance. Failure to inspect the site shall not constitute grounds for a claim after award. Attendance is not mandatory for award; however, failure to attend does not relieve the Contractor of responsibility for properly estimating the difficulty or cost of successfully performing the work.

4. INSTRUCTIONS TO QUOTERS (RFO 52.212-1 ADDENDUM)

RFO 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, including the applicable deviation, is incorporated by reference and applies to this solicitation with the following addenda:

(a) Questions. Submit all questions by email directly to the Contract Specialist no later than

Tuesday, November 24, 2026, at 3:00 PM Eastern Time. Questions received after this deadline may not be answered. The Government will provide answers to questions and any resulting modifications through a formal solicitation amendment posted on SAM.gov.

(b) Quotation Submission. Submit quotations via email directly to both the Contract Specialist

(kamryn.anderson@us.af.mil) and the Procuring Contracting Officer

(david.conquergood.1@us.af.mil) no later than Friday, December 4, 2026, at 3:00 PM

Eastern Time.

Email Subject Line format: 2027-PZI-1710 - Quotation - [Company Name]

DO NOT submit quotes through SAM.gov. Late quotations may not be considered.

(c) Quotation Content. Each quotation submission shall be organized into distinct sections and include:

1. Volume I — Technical Quotation:

Detailed technical narrative demonstrating understanding of and capability to satisfy all requirements specified in Attachment 1, Statement of Work.

Product literature, technical specifications, and cut sheets necessary to demonstrate compliance with the Statement of Work, as applicable.

2. Volume II — Past Performance Information:

Past-performance references in accordance with paragraph (d) below.

3. Volume III — Price Quotation:

Completed Attachment 2, Government Bid Schedule, with firm-fixed-price entries for each CLIN (prices shall not exceed two decimal places).

4. Volume IV — Administrative, Representations, and Certifications:

Completed representations and certifications required by RFO 52.240-90, RFO

52.240-91, and any other provisions specifically required herein.

Quoter CAGE code and Unique Entity Identifier (UEI).

(d) Past Performance. Submit no fewer than two (2) and no more than three (3) recent and relevant past-performance references for projects performed within the preceding three (3) years.

For each reference, provide:

1. Customer name and organization;

2. Contract number or project identifier, if applicable;

3. Brief description of work performed;

4. Period of performance;

5. Total contract or project value;

6. Customer point of contact (name, email address, and telephone number); and

7. Brief statement of relevance to this requirement.

(e) Quotation Validity. Quotations shall remain valid for at least ninety (90) calendar days after the quotation due date.

5. EVALUATION (RFO 52.212-2 INCORPORATED IN FULL

TEXT)

RFO 52.212-2, Evaluation—Commercial Products and Commercial Services, applies to this acquisition. Award will be made to the responsible quoter whose quotation conforms to the solicitation and is determined to be the Lowest Price Technically Acceptable (LPTA), price and other factors considered. The Government will evaluate quotations in the following order:

Factor 1 — Technical Acceptability

The Government will evaluate the technical quotation on an Acceptable / Unacceptable basis against the minimum requirements set forth in the Statement of Work:

Acceptable: The quotation clearly demonstrates compliance with all minimum technical, hardware, installation, and service requirements outlined in Attachment 1, Statement of

Work, Attachment 2, Government Bid Schedule, and mandatory solicitation attachments.

Unacceptable: The quotation fails to demonstrate compliance with one or more minimum solicitation requirements.

Factor 2 — Past Performance

The Government will evaluate recent and relevant past performance for efforts of similar scope, complexity, and magnitude:

Acceptable: Available past performance information demonstrates a reasonable expectation of successful contract performance.

Neutral: No recent and relevant past-performance record is available. A Neutral assessment is treated as acceptable and is neither favorable nor unfavorable.

Unacceptable: Available past performance information demonstrates an unacceptable performance risk.

Factor 3 — Price

Only quotations rated Acceptable under Factor 1 and Acceptable or Neutral under Factor 2 will be evaluated for price. The Government will evaluate price for completeness and price reasonableness in accordance with FAR 13.106-3. The Government will evaluate the total price across all CLINs (CLIN 0001, 0002, 1002, 2002, 3002, and 4002).

Basis for Award

Award will be made to the responsible quoter whose quotation is rated Acceptable under Factor 1, rated Acceptable or Neutral under Factor 2, and offers the lowest evaluated total price determined fair and reasonable.

6. OPTIONS

RFO 52.217-5, Evaluation of Options

Except when it is determined in accordance with FAR 17.202(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the

Government to exercise the option(s).

(End of provision)

RFO 52.217-9, Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within

30 calendar days before the expiration of the current period of performance; provided that the

Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of clause)

7. PROVISIONS AND CLAUSES

7.1 FAR / RFO Provisions and Clauses Incorporated by Reference

RFO 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions (SEP 2024)

RFO 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements – Representation (JAN 2017)

RFO 52.204-7, System for Award Management—Registration (NOV 2024)

RFO 52.204-8, Annual Representations and Certifications (DEVIATION 2025-O0004) (MAR

2025)

RFO 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011)

RFO 52.204-13, System for Award Management—Maintenance (OCT 2018)

RFO 52.204-19, Incorporation by Reference of Representations and Certifications (DEC

2014)

RFO 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations –

Representation (NOV 2015)

RFO 52.209-5, Certification Regarding Responsibility Matters (MAR 2026) (DEVIATION

2026-O0038)

RFO 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (JAN 2025)

RFO 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction Under Any Federal Law (FEB 2016)

RFO 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

(MAR 2026)

RFO 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial

Services (NOV 2023)

RFO 52.212-5, Contract Terms and Conditions Required To Implement Statutes or

Executive Orders—Commercial Products and Commercial Services

RFO 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020)

RFO 52.219-14, Limitations on Subcontracting (OCT 2022)

RFO 52.219-28, Post-Award Small Business Program Rerepresentation (JAN 2025)

RFO 52.222-3, Convict Labor (JUN 2003)

RFO 52.222-21, Prohibition of Segregated Facilities (APR 2015)

RFO 52.222-26, Equal Opportunity (SEP 2016)

RFO 52.222-35, Equal Opportunity for Veterans (JUN 2020)

RFO 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)

RFO 52.222-37, Employment Reports on Veterans (JUN 2020)

RFO 52.222-41, Service Contract Labor Standards (AUG 2018)

RFO 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

RFO 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price

Adjustment (Multiple Year and Option Contracts) (AUG 2018)

RFO 52.222-50, Combating Trafficking in Persons (OCT 2025)

RFO 52.222-54, Employment Eligibility Verification (JAN 2025)

RFO 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 13706

(JAN 2022)

RFO 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022)

RFO 52.228-5, Insurance—Work on a Government Installation (JAN 1997)

RFO 52.232-1, Payments (APR 1984)

RFO 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(OCT 2018)

RFO 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013)

RFO 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR

2023)

RFO 52.233-1, Disputes (MAY 2014)

RFO 52.233-2, Service of Protest (SEP 2006)

RFO 52.233-3, Protest After Award (AUG 1996)

RFO 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

RFO 52.237-1, Site Visit (APR 1984)

RFO 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR

1984)

RFO 52.244-6, Subcontracts for Commercial Products and Commercial Services

RFO 52.249-8, Default (Fixed-Price Supply and Service) (APR 1984)

RFO 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

RFO 52.252-2, Clauses Incorporated by Reference (FEB 1998)

7.2 DFARS / R-DFARS Provisions and Clauses Incorporated by Reference

R-DFARS 252.201-7000, Contracting Officer’s Representative (DEC 1991) (DEVIATION

2026-O0002)

R-DFARS 252.203-7001, Prohibition on Persons Convicted of Fraud or Other Defense-

Contract Related Felonies (JAN 2023) (DEVIATION 2026-O0031)

R-DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (DEC

2022) (DEVIATION 2026-O0031)

R-DFARS 252.204-7004, Antiterrorism Awareness Training for Contractors (FEB 2026)

(DEVIATION 2026-O0043)

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information

Controls (OCT 2016)

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting (MAY 2024) (DEVIATION 2024-O0013 Rev 1)

R-DFARS 252.204-7018, Prohibition on the Acquisition of Covered Telecommunications

Equipment or Services

R-DFARS 252.204-7022, Expediting Contract Closeout (MAY 2021) (DEVIATION 2026-

O0043)

R-DFARS 252.204-7998, Alternate A, Annual Representations and Certifications (FEB

2026) (DEVIATION 2026-O0043)

R-DFARS 252.225-7048, Export-Controlled Items (JUN 2013) (DEVIATION 2026-O0041)

R-DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving

Reports (DEC 2018) (DEVIATION 2026-O0022)

R-DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions (JAN 2023)

(DEVIATION 2026-O0022)

R-DFARS 252.232-7010, Levies on Contract Payments (DEC 2006) (DEVIATION 2026-

O0022)

R-DFARS 252.243-7001, Pricing of Contract Modifications (DEC 1991) (DEVIATION 2026-

O0034)

R-DFARS 252.243-7002, Requests for Equitable Adjustment (DEC 2022) (DEVIATION

2026-O0034)

7.3 DAFFARS Provisions and Clauses Incorporated by Reference

DAFFARS 5352.242-9000, Contractor Access to Department of the Air Force Installations

7.4 Provisions and Clauses Incorporated in Full Text

RFO 52.240-90, Security Prohibitions and Exclusions Representations and

Certifications (DEC 2025)

(Quoters must complete applicable representations regarding covered telecommunications equipment, FASCSA orders, Sudan, and Iran as detailed in the solicitation package).

RFO 52.240-91, Security Prohibitions and Exclusions (DEC 2025)

(Mandatory supply chain and telecommunications prohibitions; incorporated in full text).

DAFFARS 5352.201-9101, OMBUDSMAN (MAR 2026)

1. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

2. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

3. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Cecilia I Montes de Oca, Colonel, USAF

1790 10th Street, Wright-Patterson Air Force Base, OH 45433-7630

Phone: 1-385-635-0765 | Email: aflcmc.1.ombudsman@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-

2395.

4. The ombudsman has no authority to render a decision that binds the agency.

5. Do not contact the ombudsman to request copies of the solicitation, verify offer due dates, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

7.5 Applicable Wage Determinations

Davis-Bacon Act General Decision Number: MA20260001, Modification # 1, dated May

18, 2026 (Incorporated as Attachment 10).

8. ATTACHMENTS

Attachment 1 — Statement of Work v2 Project 2027

Attachment 2 — Government Bid Schedule

Attachment 3 — Poly Studio X50 NR (No Radio) Setup Sheet

Attachment 4 — Cisco Collaboration Devices Audio Integration Setup Guide

Attachment 5 — Cisco Room Kit EQ PTZ 4K Installation Guide

Attachment 6 — PTZ 4K Camera Installation Guide

Attachment 7 — Cisco TelePresence Precision Camera Technical Specifications

Attachment 8 — Cybex KVM Switch Product Manual

Attachment 9 — NSTISSAM TEMPEST Red/Black Installation Guidance

The technical content of this attachment is withheld from public release to maintain operational security.

Requirement: The Contractor must comply with NSTISSAM TEMPEST/2-95 for

SIPR/NIPR physical and electrical separation.

How to Request: Active bidders must email the Contracting Officer with their

Company Name, CAGE Code, and Joint Certification Program (JCP) verification to receive a secure copy.

Attachment 10 — Davis-Bacon Act Wage Determination (MA20260001)

Note: Attachments 3 through 8 are technical-reference documents provided for existing-system compatibility and integration. They do not independently expand the scope of work beyond

Attachment 1, Statement of Work.

9. ADDITIONAL SOLICITATION INFORMATION

9.1 System for Award Management (SAM)

In accordance with RFO 52.204-7, all interested parties must possess an active registration in the

SAM database (https://www.sam.gov) at the time of quotation submission and at time of award.

Quoters must provide their CAGE code and Unique Entity Identifier (UEI) with their quotation.

Quoters must be certified as a Small Business under NAICS 238210.

https://www.sam.gov/

9.2 Invoicing Instructions

In accordance with R-DFARS 252.232-7003(b) (DEVIATION 2026-O0022), all invoices shall be submitted electronically via Wide Area WorkFlow (WAWF) at https://wawf.eb.mil/.

9.3 Availability of Funds

In accordance with RFO 52.232-18 (Availability of Funds), funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated/authorized funds from which payment can be made. No legal liability on the part of the Government may arise until funds are confirmed available in writing by the Contracting Officer.

9.4 Solicitation Cancellation

The Government reserves the right to cancel this solicitation at any time without reimbursement of quotation preparation costs.

9.5 Base Access & REAL ID Act Compliance

Hanscom AFB is a controlled-access installation. All contractor personnel performing on-site must present REAL ID-compliant identification (or an acceptable secondary DHS identity credential such as a U.S. Passport, Military ID, CAC, or TWIC card) to obtain base visitor passes. Security coordination must occur through the Contracting Officer's Representative (COR) at least ten (10) business days prior to mobilization.

9.6 Defense Priorities and Allocations System (DPAS) Rating

DPAS rating is Not Applicable.

PROCURING CONTRACTING OFFICER SIGNATURE BLOCK

DAVID A. CONQUERGOOD, DAF

Procuring Contracting Officer

AFLCMC/PZIB, Operational Contracting Division

Hanscom Air Force Base, Massachusetts https://wawf.eb.mil/