Combined_Synopsis_Solicitation_RFO_VTC Maintenance.pdf

COMBINED SYNOPSIS / SOLICITATION

Request for Quotations (RFQ) – Commercial Products or Commercial Services Prepared in accordance with RFO Subpart 12.2 | R-DFARS Part 212 | DAF Contracting Compass

SECTION 1 – SOLICITATION IDENTIFICATION

Solicitation Number: FA560626QA024 Solicitation Type: Request for Quotations Issue Date: 07 April 2026 Amendment No. / Date: N/A Contracting Activity: 52 CONS, Spangdahlem Air Base, APO Contracting Officer: Angelo Minisini, GS-12 Contracting Officer Email: Angelo.minisini@us.af.mil Contracting Officer Phone: +4906565619523

SECTION 2 – NOTICE AND STATUTORY AUTHORITY

This is a combined synopsis/solicitation for commercial ☐ products ☒ services prepared in accordance with RFO Subpart 12.2, as supplemented by R-DFARS Part 212 (Class Deviation 2026-O0028, effective December 18, 2025) and DAF Contracting Compass. This announcement constitutes the only solicitation;

quotations are being requested. A separate written solicitation will not be issued.

Contract Type: ☒ Firm-Fixed-Price (FFP) ☐ Fixed-Price w/ EPA ☐ Time-and-Materials/Labor-Hour (D&F required) Acquisition Value: ☒ At or Below SAT ($350,000) ☐ > SAT, ≤ $9M (simplified procedures) ☐ > $9M (other procedures per FAR 12.201-2) Priority Source Check (FAR 12.101 / FAR Part 8): ☐ Commercial item available from a priority source (FSS/GWAC) – use that source. ☒ Not available from priority source – streamlined procedures apply.

SECTION 3 – ACQUISITION INFORMATION

Solicitation Number: FA560626QA024 NAICS Code: 334310 Small Business Size Standard: Small Business Rules Not Applicable Overseas

PSC / FSC: J059

Set-Aside: ☐ Total SB ☐ 8(a) ☐ HUBZone ☐SDVOSB ☐ WOSB

☒ Full & Open ☐ Other: ______

Place of Performance: Spangdahlem Air Base Period of Performance: Base: TBD / Options: 4 Delivery/Acceptance: FOB Destination / Location: Spangdahlem Air Base

SECTION 4 – DESCRIPTION / STATEMENT OF WORK (SOW/PWS/SOO)

The requirement is for a comprehensive maintenance and repair services contract to support critical audiovisual infrastructure.

The prospective contractor shall provide all necessary labor, parts, materials, and supervision to maintain Video Teleconferencing (VTC) systems, large-scale video walls, and all associated infrastructure.

Item / CLIN: ☒ See attached Schedule ☐ See below

Quantity / Unit: ☒ See attached Schedule, ☐:

Item Description: VTC Maintenance Specifications / Standards: ☐ None ☒ Attached (PWS) ☐ MIL-SPEC:

Inspection & Acceptance: ☐ Origin ☒ Destination Standard: Coordinate with POC/ COR TBD

Warranty Requirements: ☐ Commercial warranty applies per FAR 12.105(b) ☐ Other:

EXHIBIT B

CLIN CLIN Description Quantity Unit Option Proposed Price

0001 Quarterly Preventative Maintenance (4 events/12 systems)

48 EA NO

0002 Minor Emergency Maintenance

IAW PWS 2.2

1 JOB NO

1001 Quarterly Preventative Maintenance (4 events/12 systems)

48 EA YES

1002 Minor Emergency Maintenance

IAW PWS 2.2

1 JOB YES

2001 Quarterly Preventative Maintenance (4 events/12 systems)

48 EA YES

2002 Minor Emergency Maintenance

IAW PWS 2.2

1 JOB YES

3001 Quarterly Preventative Maintenance (4 events/12 systems)

48 EA YES

3002 Minor Emergency Maintenance

IAW PWS 2.2

1 JOB YES

4001 Quarterly Preventative Maintenance (4 events/12 systems)

48 EA YES

4002 Minor Emergency Maintenance

IAW PWS 2.2

1 JOB YES

NOTE: Per RFO 12.105(a)/(b), allow contractor to use its existing quality assurance system to the maximum extent practicable and take advantage of commercial warranties.

SECTION 5 – EVALUATION CRITERIA AND BASIS FOR AWARD

Basis for Award: Award will be made to the quoter whose quotation represents the best value to the Government.

COs have broad discretion to establish evaluation procedures per RFO 12.203. The selection will be based on the vendor's responsibility, responsiveness, and ability to provide the best value. Best value is defined as the lowest-priced quotation that meets the criteria for past performance, and responsibility. The government reserves the right to engage in interchanges with all, some, or none of the vendors. Furthermore, if no quotations align with the specified criteria, the Contracting Officer (CO) reserves the right to cancel the solicitation instead of conducting interchanges. In such cases, the government is under no obligation to issue a new solicitation. An evaluation plan, scored quotations, or competitive range are NOT required under simplified procedures (RFO 12.201-1).

The evaluation process will commence with an assessment of the lowest-priced quotation, following a determination of responsiveness and responsibility. Once responsiveness is confirmed, the lowest-priced proposal will undergo a technical evaluation in accordance with Section 7 of this solicitation. Any negative findings during this evaluation may result in the quoter being deemed non-responsible, rendering them ineligible for award consideration. Commonly utilized United States Government systems will be employed throughout this process:

1. System for Award Management (SAM).

2. Federal Awardee Performance and Integrity Information System (FAPIIS)

3. Excluded Parties List System (EPLS).

4. Procurement Integrated Enterprise Environment/Electronic Data Access (PIEE/EDA); and/or

5. The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov

If the lowest-priced quoter is determined to be responsible, their past performance will be evaluated based on its recency and relevance. Should the lowest-priced quoter meet the responsibility criteria and have acceptable past performance, the award will be granted to that vendor. However, if the lowest-priced quoter is deemed irresponsible or there are past performance issues, the evaluation will proceed to the next lowest-priced proposal.

This process will continue until a vendor is identified who offers the lowest price, meets the responsibility criteria, and demonstrates satisfactory past performance.

The Government reserves the right to evaluate price realism if needed.

Award Type: ☐ Lowest Price Technically Acceptable (LPTA) ☒ Best Value Tradeoff ☐ Lowest Priced Technically Acceptable w/ Technical Capability Comparison

Evaluation Factors: ☐ Price Only ☐ Price + Technical ☐Price + Technical + Past Performance ☒ Other: Price and past performance

Technical Factors: N/A Past Performance: ☒ Evaluated ☐ Not Evaluated

Price/Cost Evaluation: ☒ Lowest price following responsibility ☐ Price reasonableness (FAR 13.106-3)

Late Quotations: Per RFO 12.203(c) and RFO 52.212-1(c), the Contracting Officer will exercise good business judgment in deciding whether to accept quotations received after the due date. A late modification to an otherwise successful quotation that makes terms more favorable to the Government will be considered at any time received.

Ombudsman: An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil https://www.cpars.gov/

Tel: Comm: (49) 6371-47-2209 DSN: (314)480-2209

Alternate: Mr. Alexander Larsen

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alexander.larsen.1@us.af.mil Tel: Comm: (49) 6371-47-5938 DSN: (314)480-5938

The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

SECTION 6 – SYSTEM FOR AWARD MANAGEMENT (SAM) AND ELIGIBILITY

SAM Registration (RFO 4.203-1(b)): Offerors or quoters are required to have an active Federal Government contracts registration in SAM when they submit an offer or quotation, and at the time of award, unless an exception at RFO 4.203-1(b) applies. NOTE: FAR 52.212-3 (Offeror Reps & Certs—Commercial Products/Services) has been deleted under the RFO (FAR Part 12 Deviation, Nov. 3, 2025). SAM.gov representations remain valid and are required individually as prescribed below. System prompts in SAM.gov may still reference legacy clauses;

quoters are only required to complete representations cited in this solicitation.

Unique Entity Identifier (UEI): Quoters must have an active UEI in SAM.gov.

CAGE Code: Quoters must have an active CAGE code.

SECTION 7 – QUOTATION PREPARATION INSTRUCTIONS (per FAR 52.212-1, RFO revised)

Quoters shall provide:

• Price/cost information for each CLIN and any options

• Past performance information (if evaluated): List of ≤ 3 relevant contracts completed within the past 3 years, including contract number, customer POC, and description

• Proof of active SAM.gov registration (UEI / CAGE)

• Proof of ability to provide preventative maintenance and plan for meeting minor and major emergency maintenance requirements and timelines

• Completed representations identified in Section 9

Quotation Due Date/Time: 24 April 2026, 1600 CEST Submission Method: ☒ Email to: angelo.minisini@us.af.mil, yvonne.muenchen.1@us.af.mil ☐

SAM.gov ☐ Other:

Point of Contact (Questions): Angelo.minsini@us.af.mil, yvonne.muenchen.1@us.af.mil Questions Due (Q&A): 17 April 2026, 1600 CEST Anticipated Award Date: 30 May 2026

Late Quotations: See Section 5 and RFO 52.212-1(c). The CO has discretion to accept late submissions in the interest of the Government.

SECTION 8 – ATTACHMENTS / EXHIBITS

Exhibit Title Included mailto:angelo.minisini@us.af.mil mailto:Angelo.minsini@us.af.mil

A Statement of Work / Performance Work Statement

☒ Yes ☐ N/A

B CLIN Schedule / Pricing Matrix ☒ Yes ☐ N/A

C Brand Name Justification / J&A (if applicable) ☐ Yes ☒ N/A

D D&F – T&M/Labor-Hour (if applicable) ☐ Yes ☒ N/A

SECTION 9 – REPRESENTATIONS, CERTIFICATIONS & SIGNATURE

SAM.gov Representations: RFO 52.212-3 (Offeror Representations and Certifications—Commercial Products and Commercial Services) has been deleted under the RFO (FAR Part 12 Deviation, Nov. 3, 2025). Quoters must complete only the representations cited in Section 10A. SAM.gov may still display legacy 52.212-3 prompts;

quoters are NOT required to complete representations not cited in this solicitation.

Required Representations (complete and return with quotation):

• RFO 52.209-11 – Representations by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction

Quoter/Offeror Name:

UEI (SAM.gov):

CAGE Code:

Address:

Authorized Signature:

Printed Name / Title:

Date:

Phone / Email:

SECTION 10 – CONTRACT CLAUSES AND PROVISIONS

10A – CLASUES AND PROVISIONS INCORPRATED BY FULL TEXT

52.252-1 Solicitation Provisions Incorporated by Reference.

As prescribed in 52.107(a), insert the following provision:

Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

_____________________________________________ https://www.acquisition.gov/far-overhaul

(End of provision)

52.252-2 Clauses Incorporated by Reference.

As prescribed in 52.107(b), insert the following clause:

Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

_____________________________________________ https://www.acquisition.gov/far-overhaul

(End of clause)

52.252-3 Alterations in Solicitation.

As prescribed in 52.107(c), insert the following provision in solicitations in order to revise or supplement, as necessary, other parts of the solicitation that apply to the solicitation phase only, except for any provision authorized for use with a deviation. Include clear identification of what is being- altered.

Alterations in Solicitation (Apr 1984) Portions of this solicitation are altered as follows:

(End of clause)

52.252-4 Alterations in Contract.

As prescribed in 52.107(d), insert the following clause in solicitations and contracts in order to revise or supplement, as necessary, other parts of the contract, or parts of the solicitation that apply after contract award, except for any clause authorized for use with a deviation. Include clear identification of what is being altered.

Alterations in Contract (Apr 1984) Portions of this contract are altered as follows:

(End of clause)

52.252-5 Authorized Deviations in Provisions.

As prescribed in 52.107(e), insert the following provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert "(DEVIATION)" after the date of the provision.

Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation 48 CFR Chapter 2 provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6 Authorized Deviations in Clauses.

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR or supplemental clause with an authorized deviation. Whenever any FAR or supplemental clause is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the clause when it is used without deviation, include regulation name for any supplemental clause, except that the contracting officer shall insert "(DEVIATION)" after the date of the clause.

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of Defense Federal Acquisition Regulation 48 CFR Chapter 2 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

10B – REQUIRED SOLICITATION PROVISIONS

Provision Title Date

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

SEP 2024

52.203-12 Limitation on Payments to Influence Certain Federal Transactions

JUN 202

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation

JAN 2017

52.204-7 System for Award Management (SAM) NOV 2024

52.209-11 Representations by Corporations Regarding Delinquent Tax Liability or a Felony Conviction

FEB 2016

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

SEP 2023

52.212-2 Evaluation—Commercial Products and Commercial Services

NOV 2021

52.225-17 Evaluation of Foreign Currency Offers FEB 2000

52.237-1 Site Visit APR 1984

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

DEC 2025

252.204-7998 Alternate A, Annual Representations and Certifications FEB 2026

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

JAN 2023

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

Jan 2023

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

Jan 2023

10C – REQUIRED CONTRACT CLAUSES

Clause Title Date

52.203-12 Limitation on Payments to Influence Certain Federal Transactions

JUN 2020

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements

JAN 2017

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 SAM Maintenance OCT 2018

52.204-19 Incorporation by Reference of Representations and Certifications

DEC 2014

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

NOV 2015

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

JAN 2025

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

Nov 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

NOV 2023

52.217-8 Option to Extend Services NOV 1999

52.217-9 Option to Extend the Term of the Contract MAR 2000

52.222-50 Combating Trafficking in Persons OCT 2025

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

MAY 2024

52.232-33 Payment by Electronic Funds Transfer—SAM OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

52.233-1 Disputes NOV 2025

52.233-3 Protest after Award NOV 2025

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 Protection of Government Buildings, Equipment, and Vegetation

APR 1984

52.240-91 Security Prohibitions and Exclusions NOV 2025

52.243-1 Changes-Fixed-Price-Alternate 1 JUN 2025

Clause Title Date

52.245-1 Government Property SEP 2021

52.249-1 Termination for Convenience of the Government (Fixed- Price) (Short Form)

APR 1984

252.201-7000 Contracting Officer's Representative DEC 1991

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2022

252.203-7005 Representation Relating to Compensation of Former DoD Officials

SEP 2022

252.204-7004 Antiterrorism Awareness Training for Contractors FEB 2026

252.204-7022 Expediting Contract Closeout MAY 2021

252.204-7024 Notice on the use of the Supplier Performance Risk System

FEB 2026

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

FEB 2026

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

JAN 2023

252.225-7048 Export-Controlled Items JUN 2013

252.225-7041 Correspondence in English JUN 1997

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.229-7001 Tax Relief--Alternate I APR 2020

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7006 Wide Area Workflow Payment Instructions JAN 2023

252.232-7010 Levies on Contract Payments DEC 2006

252.233-7001 Choice of Law (Overseas) JUN 1997

252.245-7005 Management and Reporting of Government Property JAN 2024