Combined synopsis solicitation Reprogramming.pdf

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number is N3943026Q5010. This solicitation is issued as a request for quotation (RFQ) unrestricted single award with the NAICS code 541990, and size standard $19,500,000.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-07.

The Naval Facilities Engineering Systems Command (NAVFAC) EXWC has a requirement to provide the necessary labor, troubleshooting, reprogramming and corrective maintenance for the CCR installation and provide preventive maintenance to maintain usability of all AV systems in the (5) conference spaces as identified.

This solicitation is issued on an other than full and open competition basis in accordance with 10 U.S.C. 3406(c)(5) as implemented by the Federal Acquisition Regulation (FAR) 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. The intended source is Sunset Electronics as they are the only contractor that can satisfy all requirements outlined in the Statement of Work (SOW).

The following provision applies to this acquisition: FAR 52.212-1, Instructions to Offerors- Commercial Products and Commercial Services.

1. The Government requests a quote for necessary labor, troubleshooting, reprogramming and corrective maintenance for the CCR installation and provide preventive maintenance to maintain usability of all AV systems in the (5) conference spaces as identified. As a minimum, please include a detailed breakdown by cost element sufficient to permit a comprehensive review and evaluation of all costs (e.g. direct labor, materials, equipment costs, subcontracts, travel, other direct costs, indirect costs, profit, etc.).

Tasks include the following:

1. System Reliability Repair Location - B1000 Rm126 (CCR) Troubleshoot and resolve the communication failure between the central AV system and the display monitors. The contractor must ensure all screens maintain a stable connection and reliably turn on when the room system is activated.

2. Control Panel Simplification Locations - Mandatory: B1000 Rm126; As required: B1000 Rm 92 (MPR), B1100 RmA100-A101, B1100 RmF102-F103, B1100 RmG217

Redesign and reprogram the user touch-panel or control interface. The new design must allow a user to press a single "Power On" button that automatically activates the entire AV system and correctly routes the default presentation inputs to their designated screens.

3. Video Routing Usability Locations - Mandatory: B1000 Rm126; As required: B1000 Rm 92 (MPR), B1100 RmA100-A101, B1100 RmF102-F103, B1100 RmG217 Configure the system to provide an intuitive, easy-to-understand method for users to change which content (e.g., laptops, video feeds) appears on which specific monitor, eliminating the need for technical assistance during standard meetings.

4. Preventative Maintenance Locations: Mandatory: B1000 Rm126, B1000 Rm 92 (MPR), B1100 RmA100-A101, B1100 RmF102-F103, B1100 RmG217 Actions include but not limited to: checking, cleaning, and optimizing system health of AV equipment; deep-cleaning fans and filters; updating firmware and software; calibrating audio/video levels; stress-testing cables and connections.

5. Corrective Maintenance Locations: Mandatory: B1000 Rm126, B1000 Rm 92 (MPR), B1100 RmA100-A101, B1100 RmF102-F103, B1100 RmG217 Actions include but not limited to: unscheduled, reactive repairs triggered by hardware failures or system glitches. Troubleshooting signal paths; replacing failed screens or receivers; Re-uploading corrupted control system codes

2. The Contracting Officer has determined that certified cost or pricing data is not required to be submitted by the offeror for this effort. You are requested to provide a technical narrative that details your approach to accomplish the work under the SOW. At minimum, the technical narrative shall include sufficient detail to demonstrate the approach and assumptions to perform each task under the SOW.

3. If applicable, any lump sum costs proposed by subcontractors must be sustained with a separately attached cost breakdown. Please note that in accordance with FAR 15.404-3(b) you are required to conduct an appropriate cost or price analysis to establish the reasonableness of any proposed subcontract cost and include those results of your analysis in your quote.

4. The period of performance for the purchase order will be 12 months after the contract award date.

5. CONTENT OF QUOTE

A complete quote consists of a signed cover letter stating:

a. Name and Address of Offeror

b. Name, Address, Email, and Phone Number of Authorized Representative(s)

c. Identification of any Organizational Conflicts of Interest

d. List of Contractor assumptions

e. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item.

f. Authorized Representative Signature

g. CAGE Code

The offer must comply with all parts of the Statement of Work by submitting a proposal that demonstrates the technical ability to meet the requirement.

The following provisions apply to this acquisition:

FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation (OCT 2020)

FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023)

FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021)

FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (MAY 2024)

DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials (SEP 2022)

DFARS 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

(OCT 2016)

DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services— Representation (DEC 2019)

DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services—Representation (MAY 2021)

DFARS 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements (NOV 2023)

DFARS 252.239-7009, Representation of use of cloud computing (SEP 2015)

The Government will evaluate the offeror’s technical capability as it relates to how the offer conforms to the requirements stated in the statement of work (SOW). If the quote meets the requirement, the contracting officer will determine the total price reasonableness based on one of the listed methods in FAR 13.106-3(a)(2).

The following clauses apply to this acquisition:

FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Service Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023)

FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023)

FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services

(NOV 2023)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (JAN 2025)

FAR 52.222-50, Combating Trafficking in Persons (NOV 2021)

FAR 52.232-39, Unenforceability of Unauthorized Obligations (JUN 2013)

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

FAR 52.233-3, Protest after Award (AUG 1996)

FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights (DEC 2022)

DFARS 252.204-7000, Disclosure of Information (OCT 2016)

DFARS 252.204-7003, Control of Government Personnel Work Product (APR 1992)

DFARS 252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (JAN 2023)

DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

(MAY 2024)

DFARS 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

(JAN 2023)

DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023)

DFARS 252.204-7020, NIST SP 800-171 DoD Assessment Requirements (NOV 2023)

DFARS 252.209-7004, Subcontracting with Firms That Are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (MAY 2019)

DFARS 252.225-7048, Export-Controlled Items (JUN 2013)

DFARS 252.225-7052, Restriction on the Acquisition of Certain Magnets, Tantalum. and Tungsten

(MAY 2024)

DFARS 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime (JAN 2023)

DFARS 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (JUN 2023)

DFARS 252.227-7015, Technical Data—Commercial Products and Commercial Services (JAN 2025)

DFARS 252.227-7037, Validation of Restrictive Marking on Technical Data (JAN 2025)

DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

DFARS 252.232-7006, Wide Area Workflow Payment Instructions (JAN 2023)

DFARS 252.232-7010, Levies on Contract Payments (DEC 2006)

DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023)

DFARS 252.239-7002, Access (DEC 1991)

DFARS 252.239-7004, Orders for Facilities and Services (SEP 2019)

DFARS 252.239-7007, Cancellation or Termination of Orders (SEP 2019)

DFARS 252.239-7010, Cloud Computing Services (JAN 2023)

DFARS 252.243-7002, Requests for Equitable Adjustment (DEC 2022)

DFARS 252.244-7000, Subcontracts for Commercial Products or Commercial Services (NOV 2023)

DFARS 252.247-7023, Transportation of Supplies by Sea (OCT 2024)

The offer must comply to all parts of the Statement of Work.

Quote shall be submitted no later 21 August 2026 at 12:00PM Pacific Time. The deadline for requests for information (RFIs) is 19 August 2026. RFIs can be sent to Hunter Davidson hunter.t.davidson.civ@us.navy.mil, and Jonathan Oliveros, jonathan.c.oliveros.civ@us.navy.mil.