Combined Synopsis Solicitation-PP Install.pdf

COMBINED SYNOPSIS/SOLICITATION

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The Request for Quotation (RFQ) number FA445220Q0025 shall be used to reference any written quote provided under this RFQ.

(iii) The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07; Effective 08-03-2020.

(iv) This is a 100% set-aside for Small Business (SB). The North American Industry Classification System (NAICS) code for this project is 238990 with a size standard of $16.5M.

(v) The purpose of this combined synopsis and solicitation is for the procurement of the Installation of Plunge Pool Equipment. The bid schedule and contract CLIN schedule are below:

Item Description Qty Unit Price Extended Amount 0001 The contractor shall install two (2) 1 JB previously purchased Plunge Pools as described in the description of requirements and in accordance with the terms and conditions of this contract.

(vi) Description of the requirements: The contractor shall install the following previously purchased equipment inside a Government facility: 1) HydroWorx Polar Plunge – Standard Model Pool 7’6” x 7’6”; 2) HydroWorx Thermal Plunge – Standard Model Pool 7’6” x 7’6”. The contractor is responsible for a complete installation, to include all necessary connections and electrical system requirements. The contractor shall install the two (2) plunge pools in accordance with the HydroWorx Plunge Pool Series Design and Installation Guide, as well as in accordance with the other attachments to this RFQ.

Upon installation completion, the vendor will test all functionality of the 2 plunge pools to ensure proper operation. A government representative must witness the testing of the system and confirm that they are operating correctly. Installation shall begin NLT 7-days after contract award which is estimated to be on or about September 7, 2020.

(vii) Place of Performance: Pope AAF, NC, contract installation required to be completed within a two week performance period.

(viii) FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote.”

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

Paragraph (b)(12) is added as follows: Additional information required:

Previous experience: Vendor is required to submit a 1-2 page document that details their experience with plunge pool installation, or installation of similar items. Previous experience can be either with Government Agencies or with other Commercial Activities. Vendor is required to provide the month/year the installation work was accomplished as well as a Point of Contact information: name, phone number, etc.

Paragraph (b)(13) is added as follows: Additional information required:

Company Name: _____________ DUNS Number: ______________ Cage Code: __________________ Point of Contact: ______________

All companies must be registered in the System for Award Management at https://www.sam.gov/SAM/pages/public/index.jsf to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Paragraph (c) first sentence revised as follows:

The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.

(End of Addendum)

(ix) Pursuant to FAR 12.602, contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

(1) Previous Experience: quote must be rated as acceptable to be eligible for award. In order to be deemed acceptable, the following evaluation criteria must be met:

a. The Vendor provided previous experience information sufficiently details their experience with successfully installing plunge pools, or similar items.

(2) Price

Award will be made on a best value determination.

(x) FAR Provision 52.212-3 Offeror Representations and Certifications -- Commercial Items (Oct 2018) applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/SAM/pages/public/index.jsf at the time of Quote submittal.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Jan 17), applies to this acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

https://www.sam.gov/SAM/pages/public/index.jsf https://www.sam.gov/SAM/pages/public/index.jsf http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(End of Addendum)

(xii) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Oct 2019) applies to this acquisition. Additionally, the following FAR clauses cited in the clause are also applicable:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-14 Service Contract Reporting Requirements (Oct 2016) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2020) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-41 Service Contract Labor Standards (Aug 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-50 Combating Trafficking in Persons (Jan 2019) 52.222-55 Minimum Wages under Executive Order 13658 (Dec 2015) 52.222-62 Paid Sick Leave under Executive Order 13706 (Jan 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.242-5 Payments to Small Business Subcontractors (Jan 2017)

(xiii) Additional terms and conditions apply to this acquisition as follows:

(Refer to https://www.acquisition.gov/ for the Full Text of provisions and clauses)

The following FAR Provisions are applicable to this solicitation:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Jul 2016) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals Representation (Dec 2016)

The following FAR Clauses are applicable to this solicitation:

52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

The following DFARS Clauses are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013)

252.204.7006 Billing Instructions (Oct 2005)

https://www.acquisition.gov/

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7006 Wide Area WorkFlow Payment Instructions (Dec 2018) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.232-7017 Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration (Apr 2020)

The following AFFARS Clause is applicable to this solicitation:

5352.201-9101 AFICC-WP Ombudsman 10/1/2019

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr.

Robert Hixenbaugh, Air Force Installation Contracting Center, Policy & Acquisition Support Directorate (AFICC/KP), 1940 Albrook Drive, Building 1, Wright-Patterson AFB, OH 45433, Phone: (937) 257-5529, Fax:

(937) 656-0919, robert.hixenbaugh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this solicitation.

(xv)

RFQ due date: September 3, 2020 RFQ due time: 3:00 P.M. EST Email RFQ submission to Marc.Lopez.2@us.af.mil mailto:Marc.Lopez.2@us.af.mil

THE QUOTE MUST BE SENT TO THE EMAIL ADDRESSES ABOVE. ANYTHING OTHERWISE

CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A

READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(xvi) All questions regarding this RFQ must be emailed to Marc.Lopez.2@us.af.mil no later than August 25, 2020 by 2:00 P.M. EST

Attachments: 1

1. HydroWorx Plunge Pool Series Design and Installation Guide

2. Polar Plunge Technical Items

3. Thermal Plunge Technical Items

4. HPTC Electrical

5. HPTC Hydrotherapy Area

6. HPTC Hydrotherapy Power Panel

7. HPTC Supply

8. HPTC Waste and Vent mailto:Marc.Lopez.2@us.af.mil