Combined Synopsis-Solicitation _Microscope Maintenance.pdf

Issue Date:16 June 2026

Combined Synopsis/Solicitation

MICROSCOPE MAINTENANCE SERVICES

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.202(b)(1), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This enclosure is an addendum to FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, which applies to this acquisition.

Competitive quotes are being requested. The North American Industry Classification System (NAICS) code applicable to this acquisition is 811210 – Electronic and Precision Equipment Repair and Maintenance and the small business size standard is $34 million. This procurement is a Total Small Business Set-Aside. Only quotes submitted by Small Business Concerns will be accepted by the Government. Any quote that is submitted by a non-Small Business Concern will not be considered for award.

DESCRIPTION OF REQUIREMENTS

The Government is seeking to acquire all services, materials and equipment necessary for the repair/preventive maintenance of government owned microscope equipment to include: (43) microscopes as well as (43) extra heads with tubes, bridges and pointers (see attached equipment list), located in the Laboratory Department at Naval Medical Center, San Diego (NMCSD) to ensure dependable and reliable equipment operation. To be considered acceptable and eligible for award, quotes must provide all of the items and quantities listed below. The Government will not consider quotes or offers for partial items or quantities. Anticipated contract line items are as follows:

ITEM

NO.

DESCRIPTION QUANTITY

UNIT OF

ISSUE

0001 Base - Microscope Service Maintenance 1 JOB

0002 Base - Repair and Repair Parts 1 JOB

1001 Option 1 - Microscope Service Maintenance 1 JOB

1002 Option 1 - Repair and Repair Parts 1 JOB

2001 Option 2 - Microscope Service Maintenance 1 JOB

2002 Option 2 - Repair and Repair Parts 1 JOB

3001 Option 3 - Microscope Service Maintenance 1 JOB

3002 Option 3 - Repair and Repair Parts 1 JOB

4001 Option 4 - Microscope Service Maintenance 1 JOB

4002 Option 4 - Repair and Repair Parts 1 JOB

The expected Period of Performance for this effort is: 01 October 2026 – 30 September 2027 + 4 Options. The anticipated place of performance for the effort is: Naval Medical Center, San Diego, CA.

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

(a) DBIDS is the current system for access control verification and management for the Department of Defense (DoD).

(b) DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: https://www.cnic.navy.mil/Operations-and-Management/Base- Support/DBIDS/

(c) For more information or to enroll in the DBIDS Program, call: 1 (202) 433-4784.

For the NMCSD ID Office, call: 1 (619) 532-6557

(d) Pre-enrolling will help expedite your processing time. To pre-enroll for a DBIDS card, visit the following website: https://dbids-global-enroll.dmdc.mil/preenrollui/

(e) Vendors, contractors, suppliers, and other service providers shall present their pass upon entry at the entry control point (ECP).

OFFEROR INSTRUCTIONS

The Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation is most advantageous to the Government as defined in the “EVALUATION FACTORS FOR AWARD” Section below. A complete quote must be received for consideration. Respond to each item listed below, if the response is “None” or “Not applicable,” explicitly state and explain. The Government may consider quotes that fail to address or follow all instructions to be non-responsive and ineligible for contract award. A complete quote includes a response and submission to each of the following:

1. General Information: Offeror Business Name, Address, Cage and DUNS Codes (ensure

Representation and Certifications are up to date in SAM.gov), Business Size and Type of Small Business based on applicable NAICS Code as provided above, Federal Tax ID, Primary Point of Contract (to include telephone and e-mail address) and provide a GSA contract number if some or all items proposed are on the GSA schedule. FAR provision 52.212-3, Alternate I, Offeror Representations and Certifications – Commercial Products and Commercial Services, applies to this acquisition. Offerors must include a completed copy of this provision with offer.

2. Technical Documentation:

a. Technical Approach or Specifications: The quote must address and meet the requirements/specifications as defined under Technical Factor I below.

b. Sustainable Acquisitions Information and Certification: The contractor shall comply with all applicable sustainable acquisition requirements in accordance with FAR Part 23 to advance the Federal Government's sustainability goals, reduce environmental impact, and promote the responsible use of resources.

Pursuant to FAR 23.103, agencies are required to advance sustainable acquisition by ensuring that, to the maximum extent practicable, contracts for products and services promote sustainability throughout the acquisition lifecycle. Pursuant to FAR 23.104, sustainable acquisition requirements apply to acquisitions of products and services above the micro-purchase threshold, except where exempted by law or regulation. Indicate if any the following sustainable acquisition categories apply to any products or services proposed: Energy Efficient, Water Efficient, Recycled, Bio-Based, Environmentally Preferable, Non-ozone depleting substances, Less Toxic and/or Less GHGs.

c.

3. Price Quote: Submit complete pricing for each individual item listed in the “DESCRIPTION OF REQUIREMENTS” Section above to include the unit of issue, the extended price for each line item and a total price in US Dollars ($). Note: Ensure FOB Destination shipping costs are included in the pricing.

4. Commercial Warranty: If available, provide the terms and length of the Workmanship and/or Manufacturer Warranty on the product(s) and/or services proposed included in the proposed purchase price.

EVALUATION FACTORS FOR AWARD:

Basis for Award: The Government intends to award a contract to the responsive, responsible vendor, whose quote conforming to the RFQ is most advantageous to the Government, price and other factors considered. Technical, price and past performance factors will be used to evaluate quotes. The vendor must be registered in the System for Award Management (SAM). The Government reserves the right to award no contract at all, depending on the quality of quotes submitted and availability of funds.

Factor I – Technical: The Government will evaluate the quote and verify if the following specification requirements are met to include all information required for a complete quote as defined in paragraph 2 above:

Factor II – Price: The Government will evaluate the total price to determine if it is fair and reasonable. The price quote shall include a unit price for each item and a total firm-fixed-price for all line items. The total firm-fixed-price shall include all applicable taxes, shipping, and handling costs to the shipping address listed above as outlined in paragraph 3 above.

Factor III – Past Performance: The Government will evaluate past performance, beginning with the lowest priced quote, by reviewing sources that may include, but are not limited to, information from Government personnel and information from sources such as the Federal Awardee Performance and Integrity Information System (FAPIIS).

DUE DATE AND SUBMISSION INFORMATION

Eligible Offerors: All offerors must have a completed registration in the System for Award Management (SAM) website prior to award of contract. Information can be found at https://www.sam.gov/. Complete SAM registration means offerors shall have registered CAGE and UEI.

Page Limitations: Ensure to stay within the page limitations as follows: Not applicable.

Formatting Requirements: Submit quotes in electronic PDF or Excel format; and text shall be formatted on an 8 ½ by 11 inch page in 12 point Times New Roman font.

Questions Due Date and Submission Requirements: All questions must be received before 24 June 2026 at 16:00 Pacific Time. Questions must be emailed jessica.l.medina21.civ@health.mil and jane.v.pamintuan.civ@health.mil. Include “NMCSD Microscope Maintenance” on all inquiries. Questions may be addressed at the discretion of the Government.

RFQ Due Date and Submission Requirements: This RFQ closes on 30 June 2026 at 16:00, Pacific Time. Quotes must be emailed to jessica.l.medina21.civ@health.mil and jane.v.pamintuan.civ@health.mil. Include “NMCSD Microscope Maintenance” in the subject line. No quotes will be accepted once the RFQ closes.

Government RFQ Point of Contract: The point of contact for this solicitation is Jessica Medina at jessica.l.medina21.civ@health.mil. Reference “NMCSD Microscope Maintenance” on all email exchanges regarding this acquisition.

RFQ Attachments:

1. Statement of Work

APPLICABLE PROVISIONS AND CLAUSES

This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-07 effective 03/13/2026 and Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20260507. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

The following FAR and DFARS Provisions, incorporated by reference, apply to this acquisition:

CLAUSE TITLE DATE

52.204-7 System for Award Management NOV 2024

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations— Representation

NOV 2015

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services SEP 2023

52.212-2 Evaluation—Commercial Products and Commercial Services NOV 2021

52.217-5 Evaluation of Options JUL 1990

52.240-90 Security Prohibitions and Exclusions Representations and Certifications DEC 2025

52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998

52.252-5 Authorized Deviations in Provisions NOV 2020

252.203-7005 Representation Relating to Compensation of Former DoD Officials SEP 2022

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls OCT 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation

MAY 2021

252.204-7024 Notice on the use of the Supplier Performance Risk System FEB 2026

252.204-7998 Alternate A, Annual Representations and Certifications FEB 2026

252.225-7055 Representation Regarding Business Operations with the Maduro Regime MAY 2022

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation

JUN 2023

The following FAR and DFARS Clauses, incorporated by reference, apply to this acquisition:

CLAUSE TITLE DATE

52.204-13 System for Award Management Maintenance OCT 2018

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

JAN 2025

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations NOV 2015

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

NOV 2023

52.222-3 Convict Labor June 2003

52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020

52.222-50 Combating Trafficking in Persons OCT 2025

52.222-90 Addressing DEI Discrimination by Federal Contractors APR 2026

52.226-7 Drug-Free Workplace MAY 2024

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving MAY 2024

52.232-18 Availability of Funds APR 1984

52.232-23 Assignment of Claims MAY 2014

52.232-33 Payment by Electronic Funds Transfer—System for Award Management OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.233-1 Disputes MAY 2014

52.233-3 Protest after Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.247-34 F.o.b. Destination JAN 1991

52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) APR 1984

52.252-2 Clauses Incorporated by Reference FEB 1998

52.252-6 Authorized Deviations in Clauses NOV 2020

252.203-7000 Requirements Relating to Compensation of Former DoD Officials SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022

252.204-7003 Control of Government Personnel Work Product APR 1992

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013, Rev 1)

MAY 2024

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7022 Expediting Contract Closeout MAY 2021

252.225-7048 Export-Controlled Items JUN 2013

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime JAN 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

JUN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DEC 2018

252.232-7006 Wide Area WorkFlow Payment Instructions JAN 2023

252.232-7007 Limitation of Government’s Obligation APR 2014

252.232-7010 Levies on Contract Payments DEC 2006

252.243-7001 Pricing of Contract Modifications DEC 1991

252.243-7002 Requests for Equitable Adjustment DEC 2022

252.244-7000 Subcontracts for Commercial Products or Commercial Services NOV 2023

52.217-8 Option to Extend Services NOV 1999

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days.

(End of Clause)

52.217-9 Option to Extend the Term of the Contract MAR 2000

(a) The Government may extend the term of this contract by written notice to the Contractor; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)