Combined Synopsis Solicitation for Guam Rental Vehicles.pdf

COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA445225Q0010

SUBJECT: Guam Rental Vehicles

1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The solicitation FA445225Q0010 is being issued as a Request for Quotation (RFQ) using FAR 13, Simplified Acquisition Procedures.

• The solicitation document and incorporated provisions and clauses are those from the FAR as 8 May 2025.

• Notice to Offeror(s)/Supplier(s): The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

• The North American Industry Classification System (NAICS) code used for this requirement is 532111 - Passenger Car Rental. The Product Service Code (PSC) is W023

- Lease or Rental of Equipment. This acquisition has been set-aside for a Small Business under this NAICS code.

• Offerors must be registered in the System for Award Management (SAM) at https://sam.gov/content/home in order to be considered for award. A current copy of a prospective awardee’s Representation and Certification will be validated using the SAM website prior to the issuance of an award.

• For information regarding the service acceptor or point of acceptance, please refer to

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(incorporated by full text) in Attachment 2 – Clauses and Provisions for Guam Rental Vehicles.

• If you have any questions or inquiries, please email TSgt John A. Hughes at john.hughes.31@us.af.mil and Lauren Thoele at lauren.thoele@us.af.mil no later than (NLT) 16 May 2025, 4:00 PM Central Daylight Time (CDT). All questions received after this time may not be answered or entertained.

• Please submit your quote by email to the above point of contact (POC) NLT 23 May 2025, 6:00 PM Central Daylight Time (CDT). Any potential amendments will be posted in the same fashion as the solicitation found at https://sam.gov. Failure to comply with SAM registration will deem the offeror non-responsive and may be ineligible for the award.

• Please provide a quote for the line items listed below. Additionally, please complete and return Attachment 2 – Provisions and Clauses for Guam Rental Vehicles with your quote by the date and time above.

The award will be made based on pricing in Table A. Pricing will be verified with the apparent awardee based on the evaluation process listed in Paragraph 3 of this document.

CLIN structure may vary from solicitation based on various requirements for the Government.

Table A

2) Complete the below fields regarding pertaining to vendor information.

Vendor Name:

Vendor Representative (name and title):

Phone and Email of Representative:

Unique Entity Identifier (UEI):

CAGE Code:

Business Size:

Discount Terms:

Cancellation Policy:

3) Basis for Award/Evaluation Procedures

• The award will be made IAW FAR 12 and 13 procedures and the procedures specified in this notice. A contract may be awarded to the offeror who is deemed responsible IAW FAR 9.1, as supplemented, whose quote conforms to the notice’s requirements and is judged to represent a fair and reasonable price. The Government will evaluate the lowest price offeror for technical acceptability as follows:

Price – responses will be ordered from lowest to highest based on Table A submission.

CLIN Description Number of Vehicles Unit of Measure Unit Price Total

Sports Utility Vehicles (SUV) Rental for 29 day rental period (7 July 2025 to 8 August 2025) 4 Each

15-Passenger Van Rental for 29 day rental period (7 July 2025 to 8 August 2025) 20 Each

Minivan Rental for 29 day rental period (7 July 2025 to 8 August 2025) 15 Each

Multi-Stop Truck (Bread Truck) Rental for 29 day rental period (7 July 2025 to 8 August 2025) 6 Each

Pickup Truck with Tow Hitch Rental for 29 day rental period (7 July 2025 to 8 August 2025) 5 Each

Sedan Rental for 29 day rental period (7 July 2025 to 8 August 2025) 13 Each

TOTAL:

Technical – technical capabilities will be evaluated as acceptable or unacceptable based on the table below and the information provided in comparison with the SOW

Rating Description

Acceptable

Quote clearly meets the minimum requirements of the solicitation, SOW, and specifications provided.

Unacceptable

Quote does NOT clearly meet the minimum requirements of the solicitation, SOW, and specifications provided.

• In the event that no single offeror can provide the entire quantity of rental vehicles needed, the Government reserves the right to award multiple contracts from this solicitation for all or part of this requirement. If multiple awards are required, individual awards will be issued for the combinations of rental vehicles that meets the requirement to the fullest extent, are deemed technically acceptable as described above, and result in the fewest awards and the lowest aggregate price to the Government. The Government intends to award without discussions but holds the right to initiate discussions if it is in the best interest of the Government.

• Award is intended to be made on the initial evaluation of quotes received in response to this RFQ. Therefore, offerors are cautioned to ensure that initial quotes contain your best terms from a technical and price standpoint.

• Your quote shall provide specifications of proposed hotel accommodations in response to this solicitation limited to 3 pages (excluding response to Attachment 2 – Provisions and Clauses for Guam Rental Vehicles) and using no greater than Times New Roman 12-point font.

Attachments:

Attachment 1 – Statement of Work for Guam Rental Vehicles

Attachment 2 – Provisions and Clauses for Guam Rental Vehicles