Combined Synopsis_Solicitation - FA700025Q0082.pdf

FA700025Q0082

COMBINED SYNOPSIS/SOLICITATION

U.S. Air Force Academy (USAFA)

Wire EDM Drill

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ). The RFQ number, FA700025Q0082, shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025- 03; Effective 01/17/2025, located at https://www.acquisition.gov/.

This effort is being solicited as a 100% small business set-aside. The associated North American Industry Classification System (NAICS) code is 333517 – Machine Tool Manufacturing with a size standard of 500 employees.

*****Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.*****

The Government bears no legal liability for costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, listed below. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein.

I. DESCRIPTION OF THE REQUIREMENT

The purpose of this combined synopsis and solicitation is for the purchase, delivery, and installation of one new wire electrical discharge machine (EDM) drill in accordance with the minimum salient characteristics at Attachment 1 – Salient Characteristics. Rigging is not required unless a component’s weight exceeds 3500 lbs.

It is USAFA’s preference/intent to acquire only domestic end products per the Buy American Statute (41 USC Chapter 83), except as provided in FAR 25.103. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers. This requirement is for commercial items; therefore, the manufacturing country of origin will determine if the quoted product is foreign or domestic. The Buy American – Balance of Payments Program Certificate (DFARS 252.225-7000) at Attachment 3 must be completed and submitted with the quote.

https://www.acquisition.gov/

All contract line-item numbers (CLINs) are firm fixed price (FFP). The offer schedule and contract CLIN schedule are below.

Delivery: Delivery must be FOB Destination to United States Air Force Academy, CO 80840. Any applicable shipping costs must be factored into the unit price(s) of the line item(s). Do not include a separate line item for shipping charges.

FOB Destination, as defined in FAR 2.101—Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss.

Delivery Schedule: Schedule to be submitted by vendor.

Inspection and Acceptance: The Government will inspect and accept items at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the items. The contract/purchase order number must be included when shipping.

The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

II. INSTRUCTIONS TO OFFERORS

This Solicitation is being issued in accordance with (IAW) FAR Parts 12 and 13 as a Request for Quote. In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote." All instances of the word "offeror" should be understood as "quoter." All instances of the word "award" should be understood as "purchase order."

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023) and the addenda listed below apply to this acquisition.

Addenda To FAR 52.212-1:

a. Paragraph (a) first sentence is revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

b. Paragraph (c) is revised as follows: “The vendor agrees to hold the prices in its quote firm through September 30, 2025, unless another time period is specified in an addendum to the quote.”

Item Supplies/Service Quantity Unit Unit Price Total Amount

Wire EDM Drill IAW Attachment 1 – Salient Characteristics

Each https://www.acquisition.gov/far/52.212-1

c. Paragraph (g) is revised as follows: “The government intends to make an award without interchanges with respective vendors. However, the Government reserves the right to conduct interchanges with all, some, one, or none of the vendors if deemed in its best interest.”

d. All questions regarding this RFQ must be emailed to tammy.martin.6@us.af.mil by 12 Jun 2025, 4:00 p.m. Mountain Daylight Time. Answers (if applicable) will be compiled and posted electronically as an attachment to the solicitation notice on SAM.gov.

e. Quotes must be submitted by 17 Jun 2025, 4:00 p.m. Mountain Daylight Time. Email signed and dated quotes to tammy.martin.6@us.af.mil.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. Emails larger than 10 MB may not make it through the Government’s firewall.

It is the Quoter’s responsibility to confirm receipt of submission.

f. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

(End of Addendum)

Quotation Preparation Instructions

a. General Instructions. The quoter shall submit their quote to include the following: solicitation number, contact name, address, e-mail, and telephone number of the offeror, CAGE code, UEI number, size of business, and warranty information.

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern, and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

b. Price Quotation. Submit the price quote in accordance with the contract line-item (CLIN) structure listed in this solicitation. Price quotes must be firm-fixed-price and rounded to the nearest dollar. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition.

If a tariff must be paid, the vendor shall state the country and tariff percentage rate with the quote submission. Tariffs must be included with the total price amount and shall not be a separate line-item.

c. Technical Criteria. The EDM Drill must include the following minimum salient characteristics in accordance with attachment 1:

mailto:tammy.martin.6@us.af.mil mailto:tammy.martin.6@us.af.mil

• Be able to drill through hardened materials

• X Travel of > 11.5”, Y Travel > 7.8”, Z-Travel > 12”.

• Be able support a workpiece of at least 8”x 8”x8” and 400lbs.

• Need at least 3 axes of motion

• Manual machining capabilities

• Has an electrode diameter range of 0.012” to 0.120”

• Power supply must work with 208V/3 phase <30A Peak Load

• Has a digital display and digital read out system

• Contains all chucks, guides, seals, and electrodes needed to drill from ~0.012” to 0.12”, over

8 size steps.

• Includes minimum 1-year manufacturer’s warranty

• Includes delivery, installation/setup and initial training at USAFA

For the quote to be considered by the Government, it must clearly meet the minimum salient characteristics specified in this solicitation. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

Include your best warranty and delivery schedule, as applicable.

All software or information technology products, to include items embedded in commercial products, submitted with your quote must be on the Department of Defense Information Network Approved Products List (DODIN APL*) or a waiver must be able to be obtained by the Government technical personnel to meet interoperability and cybersecurity standards. If a waiver cannot be obtained by the Government technical personnel, the product will be evaluated as unacceptable. The APL list can be found at: https://storefront.disa.mil/kinetic/disa/service-catalog#/forms/dod-information-network-dodin-apl-testing-and-certification or https://aplits.disa.mil/apl

*The purpose of DODIN APL is to maintain a single consolidated list of products that have completed Interoperability (IO) and Cybersecurity certification. Use of the DODIN APL allows DOD Components to purchase and operate systems over all DOD network infrastructures.

d. Past Performance. The vendor’s exclusions will be checked on SAM.gov. In addition, the vendor’s supplier performance risk system (SPRS) will be assessed. Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, in accordance with the SPRS Software User’s Guide for Awardees/ Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

e. Contract Documentation. Quoters are required to be registered in the System of Award Management (SAM) (https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters who are not registered in SAM at the time the quotation is submitted will not be considered.

Quotes must include a completed copy of the following provisions that require fill-in text:

https://storefront.disa.mil/kinetic/disa/service-catalog#/forms/dod-information-network-dodin-apl-testing-and-certification https://storefront.disa.mil/kinetic/disa/service-catalog#/forms/dod-information-network-dodin-apl-testing-and-certification https://aplits.disa.mil/apl https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

• FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and

Commercial Services. (DEVIATION 2025-O0003 and 2025-O0004) The Offeror shall complete only paragraph (b) of this provision (see attachment 4) if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

• FAR 52.212-3 Alternate I Offeror Representations and Certifications-Commercial Products and Commercial Services. (Alternate I) Complete only if the offeror has represented itself as disadvantaged in paragraph (c)(4) of this provision.

• DFARS 252.225-7000 Buy American—Balance of Payments Program Certificate (see attachment 3).

III. EVALUATION OF QUOTES

Pursuant to FAR 12.602, award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quoter’s submissions will be evaluated based upon the following: Price, Technical, and Past Performance. Foreign offers will be evaluated per DFARS 225.502 when comparing domestic and foreign offers.

BASIS OF AWARD

This is a competitive acquisition in accordance with FAR part 12 and FAR part 13. The Government will submit an offer in the form of a purchase order to the quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from evaluation. The Government will consider price, technical, past performance, delivery schedule, warranties, and other terms and conditions. The Government reserves the right to award no purchase order at all depending upon the quality of quotes received and whether quoted prices are fair and reasonable.

IV. TERMS AND CONDITIONS

a. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and

Commercial Services (Nov 2023), and the addenda below apply to this acquisition.

Addenda To FAR 52.212-4:

(c) Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see FAR 43.103(b).

(End of Addendum)

b. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Products and Commercial Services (DEVIATION 2025-O0003 and 2025-O0004) and additional FAR clauses cited in the clause apply to this acquisition (see Attachment 2 – Provisions and Clauses).

c. See Attachment 2 for additional terms and conditions. The full text of these provisions and clauses may be assessed electronically at the website: https://www.acquisition.gov/ NOTE:

ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN

PART OF THE CONTRACT FILE.

d. Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.

IV. ATTACHMENTS (4)

1. Attachment 1 – Salient Characteristic

2. Attachment 2 – Provisions and Clauses

3. Attachment 3 – Buy American Certificate

4. Attachment 4 – FAR 52.212-3(b) https://www.acquisition.gov/