COMBINED SYNOPSIS SOLICITATION FA480025Q0003 COCESS 005.docx

COMBINED SYNOPSIS/SOLICITATION

Contractor Operated Civil Engineer Supply Store (COCESS) Solicitation Number: FA480025Q0003 Date Posted: 7 Feb 2025 Response Date: 7 Mar 2025 Set-Aside: Total Small Business NAICS Code: 561210 – Facilities Support Services PSC Code: 5180 – Sets, Kits, and Outfits of Hand Tools Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ)

1. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

The Government intends to award a contract for a Contractor Operated Civil Engineer Supply Store (COCESS) to provide materials, tools, and equipment for facility maintenance, construction, and repair at Langley Air Force Base (AFB), Virginia. The contractor shall provide all labor, materials, and equipment necessary to operate a fully stocked storefront, issue supplies, and manage inventory. This contract will be awarded under FAR Parts 12 and 13.5. The Government is requesting quotations. The words “proposal,” “offer,” and “quotation” are used synonymously. The use of the word “proposal” shall not be interpreted as the Government’s intent to utilize FAR Part 15 for any portion of this acquisition.

2. Solicitation Details

· Solicitation Type: Request for Quotation (RFQ)

· Basis for Award: Lowest Price Technically Acceptable (LPTA)

· Response Deadline: 3 Feb 2025 at 1600 EST

· Contract Period: Base year with 4 option years Proposals must include sufficient detail to demonstrate the ability to meet the technical acceptability criteria outlined in the solicitation.

3. Performance Requirements The contractor shall provide:

· A staffed and operational storefront capable of issuing required items during duty hours (Monday-Friday, 0700-1600).

· A fully stocked inventory of high-use, critical, and consumable items as outlined in the Performance Work Statement (PWS).

· Compliance with the NexGen IT system for inventory management and tracking.

Incidental Services: Stocking, issuing, and inventory management tasks are incidental to the primary purpose of furnishing supplies.

4. Contract Structure

· Type: IDIQ with pricing based on a coefficient applied to a Pricing Discount Coefficient Table.

· Estimated Quantities: Requirements vary monthly, and task orders will be issued as needed.

5. Provisions and Clauses This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-01. The following FAR provisions and clauses apply to this acquisition:

Provisions:

· FAR 52.212-1, Instructions to Offerors – Commercial Items

· FAR 52.212-2, Evaluation – Commercial Items (See Section 7)

· FAR 52.212-3, Offeror Representations and Certifications – Commercial Items Clauses:

· FAR 52.212-4, Contract Terms and Conditions – Commercial Items

· FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items

· FAR 52.219-6, Notice of Total Small Business Set-Aside A draft 1449 will be provided alongside this solicitation with all additional applicable provisions and clauses. Note that this solicitation will provide all instructions to offerors and evaluation criteria. The 1449 is for informational use for potential offerors to understand all terms and conditions.

6. Submission Instructions Proposals must be submitted electronically via email. Submissions must include:

1. Completed Pricing Discount Coefficient Table.

2. Technical proposal addressing staffing and stocking capability.

1. The quotation is limited to 10 pages total, not including the cover page.

2. The required format is as follows:

1. Times New Roman, Size 12

2. 1-inch margins on all sides

3. Single spacing

3. Must include solicitation number, company name, point of contact, and CAGE code on the cover page.

3. Signed FAR 52.212-3, Representations and Certifications unless the representations and certifications are located at SAM.gov.

Questions regarding this solicitation must be submitted in writing to the contracting specialist no later than 16 Jan 2025.

7. Evaluation Criteria Proposals will be evaluated using the LPTA approach. Award will be made to the responsible offeror whose proposal is:

1. Technically Acceptable: Proposals must meet the following criteria:

· Adequate staffing plan to ensure the storefront is operational during duty hours. Including how the offeror intends to hire staff.

· Demonstrated capability to stock, source, and issue required items. This must include prior experience in COCESS or COCESS-like contracts.

2. Lowest Price: Among technically acceptable proposals, the award will be made to the offeror providing the lowest total evaluated price. The CLIN structure is included in the 1449 attachment of this solicitation. Price will be evaluated based upon the price provided in attachments C and F. The total of column D in the summary page of attachment C will be added to the column D of attachment F. The sum of these prices will be added to establish a Total Evaluated Price (TEP).

· If an offeror’s price varies throughout the option years, offerors must submit separate pricing for each option year, which will be added to the TEP. If pricing does not vary, the pricing will by multiplied by 5 to determine the TEP.

3. Evaluation: The TEP of all offerors will be compared. The lowest priced offer will be further evaluated for technical. If the lowest priced offer is rated as technically acceptable, the evaluation ends, and that quotation will be selected for the award. If the lowest priced offer is deemed technically unacceptable, the Government will evaluate the next lowest priced offer. This process will continue until a technically acceptable offer is evaluated, unless the Government determines it is in the Government’s best interest to conduct discussions with offerors whose quotation has been evaluated as technically unacceptable. If the Government determines an offer to be technically unacceptable, the Government will only conduct discussions with offerors who have been deemed technically unacceptable but will only hold discussions with offerors whose technical quotation have been evaluated at that point.

This is a solicitation for commercial items under FAR Part 12 and FAR Part 13. Prospective offerors are advised that proposals must comply with all requirements stated in this combined synopsis/solicitation.