Attachment G Contract Deliverable List 633 CES Langley AFB.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- Contractor Operated Civil Engineering Supply Store (COCESS) Federal contract opportunity
- Solicitation number
- FA480025Q0003
About this file
This is a Contract Deliverables List (CDL) for a Contractor Operated Civil Engineering Supply Store (COCESS) at Langley Air Force Base. The document outlines 14 required deliverables that must be submitted to the Contracting Officer, Contract Administrator, and Civil Engineering POC.
Key deliverables include: a Supplemental Priced Item List within 30 days of award; initial and complete store stock items lists; employee and emergency personnel listings; an on-site store manager designation; TRIRIGA training certifications; environmental management system training documentation; transition and phase-out plans within 10 days of award; and regular reporting requirements including daily sales tickets (by 0900 each duty day), monthly sales summaries (by 5th duty day), and monthly hazardous material purchase reports. The document specifies submission timelines, frequency, and format requirements for each deliverable, with most initial submissions due within 30 days of contract award and many requiring updates as changes occur.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| COMBINED SYNOPSIS SOLICITATION FA480025Q0003 COCESS 005.docx | DOCX document | |
| Attachment B Exhibit 2 SOW Historical High Use and Critical Items.pdf | ||
| Attachment F LANGLEY SUPPLEMENTAL PRICED ITEM LIST.xlsx | XLSX spreadsheet | |
| Attachment C Common COCESS Items Price List.xlsx | XLSX spreadsheet | |
| COCESS LAFB Statement of Work - 1 Oct 2024.docx | DOCX document | |
| Attachment B Pricing Discount Coefficient Table.xlsx | XLSX spreadsheet |
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Text version
Sheet1
| Attachment G - Contract Deliverables List (CDL) | ||||||||||
| Contract Number: | ||||||||||
| Date: | ||||||||||
| Submittal Instructions: Each deliverable shall be submitted electronically via email to the Contracting Officer, Contract Administrator, and Civil Engineering POC. This Attachment will be included with all submittals, and the date submitted will be completed for any documents being submitted at that time. Approval will be documented via email from the Contracting Office with an updated Attachment G with the date approved column completed for any documents that were submitted. If disapproved, the Contracting Office will provide email notification with any questions or requested revisions required prior to approval. | ||||||||||
| Deliverable Number | Deliverable Title | SOW Reference | Frequency | Date of First Submission | Date of Subsequent Submissions | Deliverable Requirements Description/Instructions | Format | Date Submitted | Date Approved | |
| A0001 | SUPPLEMENTAL PRICED ITEM LIST (SPI) | 1.4.3, 1.4.4.1, and 1.4.5 | 1 Time | Within 30 days post contract award and periodically updated. | As changes are made. | Vendor and COR may agree to add items not found in the proposed databases to a Supplemental Price Items (SPI) List. | Approved Contractor Format | |||
| A0002 | INITIAL STORE STOCK ITEMS LIST | 1.4.4 | 1 Time | Within 30 days post contract award. | N/A | The Contractor shall provide the COR with a list of initial store stock items within 30 days post contract award. The Contractor may use their COCESS store stock to fulfill material requests. | Approved Contractor Format | |||
| A0003 | ALL AVAILABLE COCESS STORE ITEMS LIST | 1.15.4 | 1 Time | Within 30 calendar days of the beginning of the contract and updated periodically. | As changes are made. | All store stock items shall be input into TRIRIGA in accordance with Section 1.3.2 of this SOW and the TRIRIGA Materiel Control Management Reference Guide with a quantity of zero. | Excel spreadsheet | |||
| A0004 | EMPLOYEE LISTING | 1.15.5 | 1 Time | Within five (5) duty days from the start of the contract and as changes are made. | As changes are made. | This report shall be sent electronically to the COR and CO within five (5) duty days from the start of the contract and as changes are made. | Approved Contractor Format | |||
| A0005 | EMERGENCY PERSONNEL LISTING | 4.1.1 | 2 Times | Within 30 days of contract start | As changes are made. | The Contractor shall provide emergency support during other than normal duty hours (0700 - 1600, Monday through Friday) only upon authorization by the CO. Emergency personnel must be authorized to purchase, receive and issue materials. Emergency personnel must be able to be reached and respond to the workplace within two (2) hours after notification. The Contractor shall provide the COR and CO a listing of emergency personnel and an acceptable means (cell phone, telephone, etc.) of how they can be contacted. It is estimated that emergency support will be required approximately two times annually. | Approved Contractor Format | |||
| A0006 | ON-SITE STORE MANAGER/ALTERNATE LIST | 4.2.1.1. | 1 Time | within ten (10) calendar days of contract award. | As changes are made. | The Contractor shall provide an on-site Store manager who shall be responsible for contract performance on a daily basis. The on-site manager shall have a minimum of two (2) years experience in merchandising the type of materials used for this contract or supply logistics. The name of this person and an alternate shall be designated in writing to the CO and COR within ten (10) calendar days of contract award. The Store Manager and alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of the COCESS contract. During normal hours, the on-site manager or alternate shall be available within 30 minutes to meet on the installation with Government personnel to discuss issues. | Approved Contractor Format | |||
| A0007 | TRIRIGA TRAINING CERTIFICATE | 4.2.2.4. | 1 Time | Within thirty (30) days of starting work. | N/A | Contractor personnel shall be required to complete the one-time computer based training for “NexGenIT TRIRIGA Transformation Course Ver 1.1” at the following link | ||||
| https://afcec.adls.af.mil/kc/main/kc_frame.asp?blnWhatsNew=True&guid= . This training is required for InvTech access in TRIRIGA. | Computer based training | |||||||||
| A0008 | FINAL INVENTORY LISTING | 4.6.5. | 1 Time | Not later than ten (10) duty days following termination / completion of this contract. | N/A | The Contractor shall submit a final inventory of all hazardous materials | ||||
| used since the last hazardous usage report to the COR and CE Environmental Element. | The final inventory will list all hazardous materials used, total amount of each used and a description of the disposition of any remaining hazardous material. | |||||||||
| A0009 | ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) | 4.6.6. | 1 Time | Within 30 days of starting work. | N/A | The Contractor shall ensure all employees that work on Langley AFB complete the Langley AFB Environmental Management System (EMS) Awareness training IAW AFI 32-7001, Environmental Management, paragraph 5.6, within 30 days of starting work. The Contractor EMS Awareness computer based training can be accessed at https://usaf.learningbuilder.com. The Contractor shall submit a list of the employee names that have completed this training to the COR. This is a one-time requirement for all current and new contractor personnel working on Langley AFB. | Approved Contractor Format | |||
| A0010 | TRANSITION PLAN | 4.8 | 1 Time | Within ten (10) calendar days after contract award. | N/A | If the Contractor is not the incumbent, the Contractor shall provide a reasonable and realistic transition plan within ten (10) calendar days after award. The plan shall demonstrate how the Contractor will begin COCESS operations within 30 calendar days after contract award. This plan must contain, at a minimum, the items listed in paragraphs 4.8.1 through 4.8.3. of the SOW. | Approved Contractor Format | |||
| A0011 | PHASE-OUT PLAN | 4.9 | 1 Time | Within ten (10) calendar days after contract award. | N/A | The Contractor shall provide a reasonable and realistic phase-out plan. The plan shall demonstrate how the Contractor will end COCESS operations prior to contract end. | The Contractor shall provide a reasonable and realistic phase-out plan within 10 calendar days after contract award. |
The plan shall demonstrate how the Contractor will end COCESS operations prior to contract end. This plan must contain, at a minimum, the incumbent Contractor shall provide familiarization to the Government or the follow-on Contractor. During the phase-out familiarization period, the incumbent shall be fully responsible for COCESS operations. The Contractor shall perform the following as part of the phase-out process: (1) Provide all records and programs to the COR. (2) Turn in all keys that are listed on the key control log to the COR or key control Government representative. (3) Inventory and turn over all GFP to the COR. (4) Turn in all Contractor employee issued CACs to 633 FSS for destruction.
| A012 | DAILY SALES TICKETS | 1.15.1 | Daily | No later than 0900 each duty day | Daily | The Contractor shall submit copies of the Contractor generated daily sales tickets to the COR not later than 0900 on each duty day for the previous duty day’s sales. This includes all PO and over-the-counter sales. If freight is over $20, a copy of the vendor invoices shall be included (once received). The daily sales tickets shall be reconciled against the monthly summary of sales report prior to invoice payment. | Contractor Approved Format |
| A013 | MONTHLY SUMMARY OF SALES REPORT | 1.15.2 | Monthly | No later than the 5th duty day of the month | No later than the 5th duty day of the month | The Contractor shall submit a monthly summary of sales report to the COR and CO. This report is due no later than the fifth duty day of the month for the previous month. The summary report shall show the date range of sales (beginning to end of previous month) with daily sales broken out into categories | Contractor Approved Format |
| A014 | MONTHLY HAZARDOUS MATERIAL PURCHASE REPORT | 1.15.3 | Monthly | No later than the 5th duty day of the month | No later than the 5th duty day of the month | The Contractor shall submit a monthly report to the COR within five (5) duty days that documents all hazardous materials that were purchased for the prior month. This report shall include the name of the item and the amount purchased. | Contractor Approved Format |
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