Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation Solicitation Number: FA461325Q2004 Purchase Description: Radiological Detection Equipment Upgrade - Brand Name

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

This is a Combined Synopsis/Solicitation Notice for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation/notice; responses/quotes are being requested, further written solicitation will not be issued. This solicitation will be posted to the SAM.gov as a Total Small Business Set Aside.

The 90th Contracting Squadron is issuing this combined synopsis/solicitation, FA461325Q2004, as a Request for Quote using FAR Part 12, Acquisition of Commercial Item, & FAR Part 13, Simplified Acquisition Procedures. The North American Industrial Classification System (NAICS) code for this procurement is 334519, with a small business standard of 600 Employees.

The Government intends to award a Firm Fixed-Price Commercial Award. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) 2025-05 effective 07 August 2025, Defense Federal Acquisition Regulation Supplement (DFARS) effective 17 January 2025 and Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) effective 16 October 2024.

DESCRIPTION OF ITEMS/SERVICES:

This contract period of performance will be required to be completed within 90 calendar days after Receipt of Contract.

The contractor shall provide and deliver the items in the CLIN structure to F.E. Warren AFB, WY. This is a brand name requirement with manufacture warranty required.

CLIN STRUCTURE:

CLIN 0001: Radeye B20-ER, Thermo Fisher Brand, Part Number 425068510

Quantity: 4 Unit: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________

CLIN 0002: RadEye Extension Handle, Thermo Fisher Brand, Part Number 425067177

Quantity: 4 Unit: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________

CLIN 0003: Alpha Blocker, Thermo Fisher Brand, Part Number 425068581

Quantity: 4 Unit: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________

CLIN 0004: RadEye AB100, Thermo Fisher Brand, Part Number 4250683

Quantity: 4 Unit: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________

CLIN 0005: RadEye Desktop Single Unit Charger, Thermo Fisher Brand, Part Number 425069110

Quantity: 2 Unit: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________

CLIN 0006: 9g Lutetium Test Adapter, Thermo Fisher Brand, Part Number 425068571

Quantity: 2 Unit: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________

CLIN 0007: 100g Lutetium Test Adapter, Thermo Fisher Brand, Part Number 425068371

Quantity: 2 Unit: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________

CLIN 0008: 1605 Air Case with TrekPak, Pelican Brand, Part Number 016050-0051-110

Quantity: 2 Unit: Each

Unit Price: $_____________ Extended Price (Quantity X Unit Price): $_______________

All CLINs F.O.B. Destination.

LIST OF ATTACHMENTS:

Attachment 1a – Additional Clauses and Provisions Attachment 1b – Supplemental Clauses Attachment 2 – Brand Name Justification

PLACE OF DELIVERY/INSTALLATION: Francis E. Warren AFB, WY 82005. Awardee shall confirm delivery address details with the Contracting Office/Customer POC prior to shipment.

OTHER INFORMATION:

Per FAR 4.1102, offerors are required to be registered in System for Award Management (SAM) at time of submission of quote and remain active until the time of award. Failure to do so will result in the offer being deemed ineligible for the award.

QUOTES:

Responses/quotes MUST be received no later than Monday, September 15, 2025; by 11:00 am (Mountain Daylight Time) to the following individuals: megan.evans.3@us.af.mil and liezel.mcintyre@us.af.mil. Late quotes will not be accepted. Request for quotes to be valid through 31 October 2025.

INSTRUCTIONS TO OFFERORS:

Offerors shall comply with FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Sep 2023)

FAR 52.212-1 is hereby tailored as follows:

1. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

2. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

3. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.

4. The Government will consider all quotes that are timely received and will not consider late quotes.

Failure of a quote to address any items required in the submission package may make a quote unacceptable.

5. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

5.1. In addition to the quote submission requirements stated in FAR provision 52.212-1, quoters shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:

5.1.1. Cover Page to include the following

5.1.1.1. Company Name and Company Doing Business As (if applicable)

5.1.1.2. Physical Address

5.1.1.3. Cage code and/or Unique Entity ID

5.1.1.4. Point of Contact

5.1.1.5. Phone number

5.1.1.6. Email address

5.1.1.7. Business Type

5.1.2. Firm Fixed Pricing to include:

5.1.2.1. Price Per CLIN

5.1.2.2. Total Price

5.1.2.3. Discount Terms (if applicable)

5.1.2.4. Quote Number (if applicable)

5.1.2.5. Quote Valid Until Date

5.1.3. Technical

5.1.3.1. Offeror shall provide the brand name product identified in the CLIN structure.

Quote shall include the make and model of the product being offered.

5.1.3.2. Offeror shall include delivery in the quote.

5.1.3.3. Quote shall include delivery lead time in days from award of contract. The number of days after award of contract for delivery and installation shall match or be shorter than the requested delivery/installation completion identified in this solicitation.

EVALUATION:

ADDENDUM TO FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS (Nov 2021)

Paragraph (a) is hereby replaced with the following:

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government representing the best value with price and other factors considered. Government has determined that best value is expected to result from selection of the technically acceptable offer with the lowest Total Evaluated Price (TEP); therefore, Government will evaluate offers based on lowest price technically acceptable (LPTA). Award will be made on the basis of the lowest price of offerors meeting or exceeding the acceptability standards for non-price factors. Quotes that do not include all requested information in FAR 52.212-1 in 5.1. will be considered nonresponsive. The following factor(s) shall be used to evaluate offers:

Price:

Government will rank offers received by lowest price and will then determine Technical Acceptability of each offer. If the Government receives three (3) quotes or fewer, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the Government will only select the three (3) lowest priced quotes to evaluate for Technical Acceptability. If any of the three lowest priced quotes are deemed Technically Unacceptable, the Government reserves the right to evaluate additional quotes for technical acceptability if it is determined to be in the Government’s best interest.

Pricing must meet the requirements/specifications in FAR 52.212-1 in 5.1.2. No additional information from the offeror will be required if the price is based on adequate price competition.

In the event adequate price competition does not exist, the contracting officer will obtain information from the offeror to the extent required to determine the reasonableness of the offered prices. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. The Government may use various price analysis techniques and procedures to ensure a fair and reasonable price. Some of those techniques are, but not limited to, comparison of quoted prices received in response to the solicitation and/or comparison of quoted prices with the Independent Government Estimate. To be eligible for award an offeror’s price must be determined fair and reasonable.

2.1. Non-Price – Technical Evaluation

2.1.1. Items offered must meet the Government requirement of FAR 52.212-1 in 5.1.3.1. If item does not meet the requirement, the Government will determine the quote unacceptable.

2.1.2. Quotes delivery shall meet the requirement of FAR 52.212-1 in 5.1.3.3. If the delivery/installation number of days after award of contract is not equal to or less than the number of days identified in this solicitation, the Government will determine the quote unacceptable.

Operational Security (OPSEC).

The contractor shall adhere to the following minimum requirements in support of this requirement:

1. All contractors, subcontractors, their employees, associates, and consultants who have access to critical information and indicators must comply with the Air Force-sponsored Operations Security(OPSEC) program.

2. OPSEC is an information-related capability that preserves friendly essential secrecy by using a process to identify, control, and protect critical information and indicators. If critical information and indicators are disclosed, it could allow adversaries or potential adversaries to identify and exploit friendly vulnerabilities leading to increased risk to mission failure or the loss of life. The desired effect of OPSEC is to influence the adversary's behavior and actions by reducing the adversary's ability to collect and exploit critical information and indicators about friendly activities.

3. RESPONSIBILITIES:

3.1. Contractors must ensure employees receive OPSEC education that includes an overview of the OPSEC process, the definition of OPSEC, its purpose, what is critical information, the individual's role in protecting critical information, and the general adversary threat to the AF's critical information.

Additionally, OPSEC education must include updated threat information, changes to critical information and indicators, new procedures and/or OPSEC measures implemented, altered, or deleted by the organization.

3.2. DoD Contractors with OPSEC requirements or that have access to critical information and indicators shall complete initial and annually-recurring refresher training. Accomplishment of initial OPSEC training must not exceed 90 days from initial assignment to a contract with OPSEC requirements. Access to mission-critical information will not be allowed until OPSEC education has been completed and documented.

3.3. OPSEC education is a continuous requirement. The host unit OPSEC coordinator must track OPSEC training statistics to include the personnel working on the contract, when each individual received the required initial OPSEC training, and when refresher training is due and/or completed.

4. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

5. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data, or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the Requiring Activity POC or CO, as applicable.

6. Prior to seeking approval through the F. E. Warren AFB Public Affairs, any information to be released outside of official U.S. Government channels, via any media (to include electronic communications), must be approved through an OPSEC review. All personnel must promptly report OPSEC-related incidents, issues, and concerns to the host-unit OPSEC coordinator.

7. Contractor shall restrict access to those individuals with a valid need-to-know who are actually providing services under the contract. Further dissemination to other contractors, subcontractors, or other government agencies and private individuals or organizations is prohibited unless authorized in writing.

8. Because observation of events, operations, physical changes, etc., may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC (S) 793. Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

8.1. Tactics, techniques, and procedures, production, or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements; specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the Requiring Activity POC or CO, as applicable.

8.2. Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected areas. Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes, etc., will be immediately reported to the Requiring Activity POC, CO, and/or Installation Security Office.

Anti-Terrorism

1.Notification: If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center (BDOC) at 307-773-3501 (On-installation)/Missile Security Control (MSC) at307-773-2701 (Off-installation) and notify the CO and the Requiring Activity POC that they contacted the BDOC and/or MSC.

2.Training. Contractor employees that require routine physical access to a Federally-controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter and send a copy of their employees' training certificate(s)to the CO or Requiring Activity POC. Training is located at Joint Knowledge Online (JKO) website:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

IAW DoDM 5200.08V3_DAFMAN 31-101V3_DAFGM 2024-01, Installation Perimeter Access Control. Base access and Common Access Cards (CAC) requests will require REAL ID-Compliant identification for Base access and CAC creation. Failure of the vendor to ensure personnel have REAL ID-compliant identification will result in denial of Base access and CAC requests.