COMBINED_SYNOPSIS_SOLICITATION.pdf

COMBINED SYNOPSIS/SOLICITATION

Navajo Dam Propane

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number 140R4025Q0065 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04; Effective 06/11/2025.

This is a set-aside 100% for Small Businesses.

The North American Industry Classification System (NAICS) code for this project is 324110 with a size standard of 1500 employees.

The purpose of this combined synopsis and solicitation is for the purchase and delivery of liquefied propane gas (LPG) IAW the attached Purchase Description (attachment). The pricing schedule and contract line item number (CLIN) schedule is below:

CLIN Description Quantity Unit Unit Price Total Price 00010 Base Year – Propane and Delivery 4,000 Gallons $ $ 10010 Option Year 1 4,000 Gallons $ $ 20010 Option Year 2 4,000 Gallons $ $ 30010 Option Year 3 4,000 Gallons $ $ 40010 Option Year 4 4,000 Gallons $ $ 50010 52.217-8 Extension (6 mo.) 2,000 Gallons $ $

Grand Total $ NOTE: Total price shall be inclusive of all applicable fees and taxes.

Delivery Location:

U.S. Bureau of Reclamation – Navajo Dam 1281 Hwy 511, Navajo Dam, NM 87419 The site is approximately 40 miles east of Farmington, NM.

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) applied to this acquisition and the following addendum applies:

(a) NAICS Code: 324110 (Small Business Size Standard: 1,500 employees)

(b) Submission of Offers: Submit signed and dated offers via email to fli@usbr.gov and desplin@usbr.gov by 3:00 PM (MT) July 14, 2025. Offers must include all information outlined in this section.

(c) Period for Acceptance: 30 calendar days.

(f) Late Submissions: Late offers may be considered if received before award and acceptance would not delay the acquisition.

(g) Contract Award: The Government intends to award without discussions.

(j) Unique Entity Identifier: Include UEI with offer.

(l) Debriefing: If provided, will include evaluation, ranking, rationale, and responses.

Addenda to FAR 52.212-1:

1. Submission of Quotes.

Quotes shall be submitted via email to: fli@usbr.gov and desplin@usbr.gov no later than 3:00 PM (MT) on July 14th 2025. All questions regarding this RFQ must be submitted by 1:00 PM (MT) on July 9, 2025 to the Contract Specialist via email.

Quotes must include:

• Completed Pricing Schedule

• Confirmation of compliance with Purchase Description (attachment 1)

• Recent Past Performance References (up to 3 similar propane delivery contracts)

2. Quote Format.

Offerors shall ensure their submission is clear and organized.

3. Period of Performance.

The base period of performance is 9/1/2025 – 8/31/2026, with four one-year option periods and an optional six-month extension.

4. Basis for Award.

Award will be made using comparative evaluation of offers in accordance with FAR 13.106-2(b)(3).

The Government intends to make award without discussions.

5. Electronic Submission.

All documents must be in PDF format and under 20 MB per email. Questions submitted via telephone calls or mail submission will not be accepted. Offerors who fail to complete and submit the requirement above can and will be considered nonresponsive.

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is most advantageous to the Government based on comparative evaluation of the following factors:

mailto:fli@usbr.gov mailto:desplin@usbr.gov

1. Price

2. Technical capability to meet the delivery requirements

3. Past performance

(b) Options: The Government will evaluate options in accordance with FAR 52.217-5.

(End of Provision)

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024)

Offerors shall complete only paragraph (b) if they have completed the annual representations and certifications electronically in SAM (https://www.sam.gov). If not, offerors shall complete paragraphs (c) through (v) and submit them with their quote.

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2023) (Incorporated by Reference)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025), the following FAR clauses cited in 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference:

☒ 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017)

☒ 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab (DEC 2023)

☒ 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

☒ 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

☒ 52.233-3 Protest After Award (AUG 1996)

☒ 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b), indicated as incorporated by reference to implement provisions of law or Executive orders:

X (4) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

X (8) 52.219-28 Post-Award Small Business Program Representation (JAN 2025) https://www.sam.gov/

X (19) 52.222-19 Child Labor—Cooperation with Authorities and Remedies (JAN 2025)

X (21) 52.222-21 Prohibition of Segregated Facilities (APR 2015)

X (22) 52.222-26 Equal Opportunity (SEP 2016)

X (24) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020)

X (27) 52.222-50 Combating Trafficking in Persons (NOV 2021)

X (33) 52.225-1 Buy American—Supplies (OCT 2022)

X (36) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021)

X (55) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

X (59) 52.232-33 Payment by EFT–SAM (OCT 2018)

(c)-(e) [Reserved]

DOI-AAAP-0028 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS-INVOICEPROCESSING

PLATFORM (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

'Payment request' means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall submit an electronic copy of the IPP invoice to the Contract Specialist/Contracting Officer at fli@usbr.gov and desplin@usbr.gov for approval prior to the invoice being submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

https://www.ipp.gov/ mailto:fli@usbr.gov mailto:desplin@usbr.gov

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days before contract expiration.

(End of clause)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years 6 months.

(End of clause)

Additional Clauses Incorporated by Reference

The following clauses are incorporated by reference:

• 52.204-13 System for Award Management Maintenance (OCT 2018)

• 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

• 52.204-23 Prohibition on Kaspersky (DEC 2023)

• 52.204-25 Prohibition on Certain Telecom (NOV 2021)

• 52.204-27 Prohibition on ByteDance Covered Applications (JUN 2023)

• 52.204-29 FASCSA Orders—Reps and Disclosures (DEC 2023)

• 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

• 52.219-28 Post-Award Small Business Program Representation (JAN 2025)

• 52.222-19 Child Labor (JAN 2025)

• 52.222-50 Combating Trafficking (NOV 2021)

• 52.226-8 Text Messaging While Driving (MAY 2024)

• 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

• 52.232-40 Accelerated Payments to Small Business Subcontractors (MAR 2023)

• 52.240-1 Drone Prohibition (NOV 2024)

• 52.244-6 Subcontracts for Commercial Products and Commercial Services (JAN 2025)

Full text is available at https://www.acquisition.gov.

Attachments: Purchase Description

End of Combined Synopsis/Solicitation https://www.acquisition.gov/