Combined Synopsis Solicitation CRAC Final v1 with Clauses.pdf

DEPARTMENT OF THE AIR FORCE

UNITED STATES SPACE FORCE

SPACE BASE DELTA 1

FROM: 21 CONS/PKA

SUBJECT: Combined Synopsis/Solicitation PROJECT TITLE: Remove Computer Room Air-Conditioner (CRAC) #12 Bldg. 11000 Rm 101A - Cheyenne Mountain SFS

SOLICITATION: FA251725Q0037

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

The Request for Quote (RFQ) number: FA251725Q0037 shall be used to reference any written quote provided under this

RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03, effective 1/17/2025.

This Combined Synopsis/Solicitation is solicited as a 100% Small Business Set-Aside. The North American Industrial Classification System (NAICS) code is 811310 Commercial and Industrial Machinery and Equipment. The size standard is 12.5M. The quotes will be evaluated IAW FAR 52.212-2, found herein. Please read and comply with all requirements for submitting a quote under the solicitation instructions and the addenda to FAR 52.212-1. Failure to comply with all instructions contained within this synopsis/solicitation could results in the quote being ineligible for award. It is the quoter's responsibility to ensure their quote meets all the requirements identified herein. The Government reserves the right to not award this contract to any quoter.

The purpose of this Combined Synopsis/Solicitation is for Removal of Computer Room Air-Conditioner (CRAC) #12 Bldg.

11000 Rm 101A at Cheyenne Mountain SFS, CO.

Table 1 - Contract Line Items CLIN Line-Item Description Unit Quantity Unit Price Total

Remove Computer Room Air- Conditioner (CRAC) #12 Bldg.

11000 Rm 101A IAW the Statement of Work

Job 1

Total:

*FAR Provision 52.212-1, Instructions to Offerors-Commercial Product and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies:

The Following words stating "offer", "offeror", and "proposal" are replaced with "quotation", "vendor", and "quote".

Paragraph (a) first sentence revised as follows: "The NAICS code and small business size standard for this acquisition appear above."

Paragraph (c) first sentence revised as follows: "The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote."

The estimated Period of Performance for this requirement is 30 days after award.

The resulting award will be a Firm-Fixed Price contract.

A site visit will be held on 1 7 April 2025@ 9:00 A.M MST. If you are interested in attending and do not already have access to base, please email the Names, Dates of Birth, Driver's License Numbers, and States of Issue of all personnel attending to the Contracting Specialist, A1C Samuel Souil,@ samuel.souil@spaceforce.mil no later than 1 5 April 2025@ 12:00 P.M MST **When sending dates of birth and driver's license numbers, please enter "FOUO // PII" in the subject line.**.

All questions must be submitted no later than 12:00 PM Mountain Standard Time (MST), 22 April 2025 to both individuals listed below by email to the attention of A1C Samuel Souil, Contract Specialist, samuel.souil@spaceforce.mil and Brittney Rosenbaum, Contracting Officer at brittney.rosenbaum@spaceforce.mil.

Quotes and contract documentation shall be provided NLT 12:00 PM Mountain Standard Time (MST), 29 April 2024 to 21 CONS/PKA. Please submit quotes to both individuals listed below by e-mail to the attention of A1C Samuel Souil, Contract Specialist, samuel.souil@spaceforce.mil and Brittney Rosenbaum, Contracting Officer, at brittney.rosenbaum@spaceforce.mil. Email is the preferred method of communication. It is the quoter's responsibility to complete their reps and certs at SAM.gov for the quote to be evaluated for award.

Late submissions: Quoters are responsible for submitting quotations to reach the Government office designated by the time specified in the solicitation. Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

Note: .zip files are not an acceptable format for the Air Force/Space Force Network and will not go through our email system.

Please provide the following information with your quote:

Company Name:

Contact Name:

Address:

Telephone Number:

Unit Price:

Extended Price:

DUNS Number:

Size of Business/Socio Economic Status:

*Number of Employees *Total Yearly Revenue *Information required determining size of business for the NAICS referenced above

Payment Terms:

All companies must be registered in the System for Award Management at https://www.sam.gov/portaVpublic/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

FA25 l 7-25-Q-0037 Page 2 mailto:samuel.souil@spacef mailto:samuel.souil@spacef mailto:brittney.rosenbaum@spaceforce.mil mailto:samuel.souil@spacef mailto:brittney.rosenbaum@spaceforce.mil http://www.sam.gov/portaVpublic/SAM/

The contractor's quote/response shall consist of three (3) separate parts:

Part I - Price Quote Part II - Technical Documentation Part III - Past Performance Information

2. Format and Specific Instructions.

A. PART I-PRICE QUOTE

The quoter shall either submit on company letterhead a quote identifying the unit price and total price for CLIN 0001 OR fill in Table 1, seen below.

Table 1 - Contract Line Items CLIN Line-Item

Description Unit Quantity Unit Price Total

Remove Computer Room Air- Conditioner (CRAC) #12 Bldg.

11000 Rm 101A IAW the Statement of Work

Job 1

Total:

B. PART II-TECHNICAL DOCUMENTATION

Quoter shall submit technical documentation demonstrating how they will accomplish the work outlined in the Statement of Work (SOW), dated 18 Nov 2024.

C. PART III-PAST PERFORMANCE INFORMATION

Past performance information will also be gathered using the CAGE code submitted with the quote. The Contract Performance Assessment Reporting System (CPARS) may be searched to evaluate past performance, and information may also be pulled from the System for Award Management (SAM) on SAM.gov, and FAPIIS.gov, IAW FAR 9.104-6.

52.212-2 Evaluation - Commercial Items (Nov 2011)

This tailored clause takes precedence over the clause incorporated by reference.

a. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Part I - Price Part II - Technical Documentation Part III - Past Performance

FA25 l 7-25-Q-0037 Page 3

Award will be made based on the competitive quote with the lowest evaluated price that meets the technical experience and past performance evaluation criteria on an acceptable/unacceptable basis. If any technical experience or past performance items are determined to be unacceptable that quote will not be evaluated further and will not be eligible for award.

Addendum to FAR 52.212-2 - Evaluation -- Commercial Items (Nov 2021).

1. Evaluation:

By submission of its quote, the offeror agrees to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to adhere to all solicitation requirements may result in an offer being determined unacceptable and ineligible for further evaluation. The evaluation process follows:

Step I - Price Quote Evaluation Initially, the Government will place all quotes that meet the requirements of the solicitation in order by price, beginning with the lowest evaluated price. The price will be evaluated using TABLE 1, provided in Addendum to

FAR 52.212-1.

The Government will then evaluate the lowest evaluated priced offer to determine if it is reasonable and complete. If there is a conflict between the unit price and the overall price, the unit price will be used to determine the correct total evaluated price. Failure to quote for any price element, may cause the quoter's quote to be rejected as unacceptable.

Quoters whose evaluated price is unreasonable (in accordance with FAR 13.106-3) may not be considered for award.

Step II - Technical Documentation Evaluation Next, the three lowest evaluated priced offerors will be evaluated on an Acceptable/Unacceptable basis for the Technical Requirement. For the lowest evaluated priced offeror to receive a rating of "Acceptable", they shall demonstrate how they will accomplish the work outlined in the Statement of Work (SOW), dated 18 Nov 2024. If the lowest evaluated priced offeror does not demonstrate they can successfully complete the required work, it will receive an "Unacceptable" rating and evaluation of that quote will stop.

The technical factors will receive one of the following ratings listed below.

FA25 l 7-25-Q-0037 Page 4

Rating Description

Step III - Past Performance Evaluation Next, the Government will evaluate the lowest evaluated priced technically acceptable offeror for past performance with information gathered via the CAGE code submitted. The Contract Performance Assessment Reporting System (CPARS) may be searched to evaluate past performance, and information may be pulled from the System for Award Management (SAM), IAW FAR 9.104-6. In the case of a quoter without a record of past performance, or for whom information on past performance is not available on CPARS.gov, or SAM.gov or so sparse that no past performance rating can be reasonably assigned, the quoter shall be determined to have unknown (or "neutral") past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered "acceptable".

For the Government to have a reasonable expectationthe offeror will successfully perform the required effort, the offeror must not be debarred, suspended or otherwise determined to be ineligible to receive an award (ie. the offeror does not have derogatory information in www.sam.gov or www.fapiis.gov; nor has a CPARS rating below satisfactory for any contracts). If the offeror is debarred, suspended, or otherwise determined to be ineligible to receive an award (ie. the offeror does have derogatory information in www.sam.gov or www.fapiis.gov; does have a termination for cause within the last 3 years); or has a CPARS rating below satisfactory for any rated category, then the Government would not have a reasonable expectation that the offeror will successfully perform the required effort. Without that reasonable expectation, the offeror would be found unacceptable.

In conducting the Past Performance evaluation, the Government reserves the right to use information obtained from other sources available to the Government, to include, but not limited to Federal Awardee Performance and Integrity Information System (FAPIIS), or other databases; the Defense Contract Audit Agency (DCAA); the Defense Contract Management Agency (DCMA), SPRS; and interviews with Program Managers, Contracting Officers, and contacts included in the quoter's provided documentation.

Table A-2. Past Performance Evaluation Ratings Rating Description

2. Basis of Award:

If the lowest evaluated priced, technically acceptable offeror receives an "Acceptable" past performance rating, that quote represents the most advantageous offer to the Government, evaluation of that quote is complete, award will be made to that offeror, and the evaluation process will stop. If the lowest evaluated priced, technically acceptable offeror receives and "Unacceptable" past performance rating, evaluation of that quote will stop. In that instance, the next lowest evaluated priced offeror will be evaluated using the methodology above and the process will continue (in order by price) until a technically acceptable offeror is evaluated to have an acceptable past performance rating, or until all offerors are evaluated.

FA25 l 7-25-Q-0037 Page 5 http://www.sam.gov/ http://www.fapiis.gov/ http://www.sam.gov/ http://www.fapiis.gov/

Conversations conducted to resolve minor or clerical errors will not constitute discussions and the Contracting Officer reserves the right to award a contract without the opportunity for a quote revision. The Government intends to award a contract without discussions (while keeping with FAR Part 12 and 13). The Government, however, reserves the right to conduct discussions if deemed in its best interest.

In the case that a discrepancy exists between the addendum to FAR 52.212-1, Instructions to Offerors - Commercial Items and the addendum to FAR 52.212-2, Evaluation - Commercial Items, the evaluation criteria in the addendum to FAR 52.212-2, Evaluation -Commercial Items will take precedence.

Attachment 1 - Remove Computer Room Air-Conditioner Statement of Work (SOW), dated 18 Nov 2024

FA25 l 7-25-Q-0037 Page 6

CRAC Clauses