Combined Synopsis Solicitation - Commercial Services_Weed Control.pdf

Combined Synopsis/Solicitation - Commercial Services

Weed Control and Vegetation Management Services — Holloman AFB, NM

Solicitation Number: FA910126QB070 Issuing Office: AFTC/PZI (Arnold) Response Date: 1:00 PM Central Time on 31 August 2026

Virtual Industry Day to be held the week of 17 August

Combined Synopsis/Solicitation Preamble

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

Solicitation number FA910126QB070 is issued as a Request for Quotation (RFQ) for a single-award commercial Blanket Purchase Agreement (BPA) to provide comprehensive weed control and vegetation management services at Holloman Air Force Base (AFB), NM.

This acquisition is 100% Set-Aside for Small Business Concerns under NAICS code 561730 (Landscaping Services), which carries a small business size standard of $9.5 Million.

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at the Federal Acquisition Regulation website: www.acquisition.gov.

Section I: Line Items, Quantities, and Units of Measure

The Government intends to establish a master single-award BPA with a continuous five (5) year ordering period (1 October 2026 through 30 September 2031).

Offerors must submit fully burdened, firm-fixed unit prices for each "Full Application" event. These established rates will be binding for all individual BPA calls issued during the respective ordering year.

https://www.acquisition.gov/

Line Item

Description Est.

Annual Qty

Unit of Measure

Unit Price Total Estimated Annual Price

Ordering Year 1 (1 Oct 2026

– 30 Sep 2027) Full Application (PWS Task 1 & 2)

Job (Application)

Ordering Year 2 (1 Oct 2027

– 30 Sep 2028) Full Application (PWS Task 1 & 2)

Job (Application)

Ordering Year 3 (1 Oct 2028

– 30 Sep 2029) Full Application (PWS Task 1 & 2)

Job (Application)

Ordering Year 4 (1 Oct 2029

– 30 Sep 2030) Full Application (PWS Task 1 & 2)

Job (Application)

Ordering Year 5 (1 Oct 2030

– 30 Sep 2031) Full Application (PWS Task 1 & 2)

Job (Application)

Total 5-Year Total Evaluated Price (TEP) $ ___________

*Note: The estimated quantity of two (2) applications per year (Spring and Fall) is for evaluation purposes only. The Government does not guarantee a minimum or maximum number of calls under this BPA. Funds will be obligated exclusively via individual commercial calls.

Section II: Description of Requirements

(The full Performance Work Statement is attached as Attachment 1)

The Contractor shall provide all personnel, equipment, tools, supervision, and EPA-approved herbicides necessary to deliver a comprehensive, continuous weed control and vegetation management program for the 704th Test Group at Holloman AFB, NM.

1. Task 1: Herbicide Application: Deliver pre- and post-emergent herbicidal treatments covering gravel/paved roads, walkways, storage yards, and fence lines surrounding facilities detailed in Appendix A. Applications must occur outside the New Mexico monsoon season (June 15th to September 30th). Recommended application windows are Spring (March–May) and Fall (October–November).

2. Task 2: Performance Warranty: Provide a mandatory two (2) month (60-day) spot-spray regrowth warranty after each full application at no additional cost to the Government.

3. Task 3: Reporting: Submit a detailed service report to the Government Point of Contact (COR) within 72 hours of completing each application.

4. Contractor Licensing: The Contractor and all applying personnel must hold and maintain a valid Commercial Pesticide Applicator License from the New Mexico Department of Agriculture (NMDA) for the duration of the agreement. A copy of this license must be provided with the quote.

Section III: Delivery, Acceptance, and FOB Point

• Place of Performance/Delivery: Holloman AFB, NM, at the specific locations detailed in Appendix A of the PWS.

• Period of Performance: Continuous five (5) year ordering period from 1 October 2026 through 30 September 2031.

• Acceptance: The Contracting Officer Representative (COR) will perform a 100% inspection of treated areas 7 to 10 days post-application to verify a minimum 95% vegetation kill rate prior to accepting work and authorizing payment.

• FOB Point: Destination.

Section IV: Master BPA Terms & RFO Part 12 Mandated Elements

4.1 Supplier Agreement to Furnish

The Supplier (Contractor) agrees to furnish the commercial weed control and vegetation management services described in general terms in this agreement, if and when requested by authorized individuals during the specified continuous 5-year period.

4.2 Obligation of Funds Limit

The Government is obligated only to the extent of authorized purchases (individual BPA calls) actually made under this BPA. This agreement does not obligate any government funds at the master level ($0.00 initial obligation).

4.3 Call and Aggregate Dollar Limitations

• Individual Call Limitation: In accordance with RFO Part 12 and local administrative procedures, the dollar limitation for any single individual purchase or call placed under this BPA shall not exceed $50,000.00.

• Aggregate BPA Ceiling: The cumulative total of all commercial calls placed under this BPA over the five-year ordering period shall not exceed a maximum stipulated aggregate amount of $300,000.00.

4.4 Authorized Ordering Individuals

Only the following designated individuals are authorized to place calls, make purchases, or authorize payments under this BPA:

1. Contracting Officers (CO) assigned to the issuing office, AFTC/PZI (Arnold).

2. Designated Contracting Officer Representatives (CORs) explicitly identified by written delegation.

3. Authorized Government Purchase Card (GPC) Cardholders explicitly listed in the master award's Authorized Callers List (to be appended as Appendix B upon award).

4.5 Documentation and Delivery Ticket Requirements

The Contractor shall ensure that all delivery, service, or shipment documentation associated with work performed under this BPA contains the following mandatory information:

1. Name of the Contractor / Supplier.

2. Master BPA Number and individual BPA Call Number.

3. Date of service / application.

4. An itemized list of specific facilities, roads, or areas treated (referencing PWS Appendix A).

5. Types and quantities of EPA-approved chemicals applied.

6. Name and NMDA license number of the applicator.

7. Signature of the receiving Government Representative (COR) verifying completion.

4.6 Invoicing & GPC Payment Procedures

Government Purchase Card (GPC) Payment: The GPC is authorized as a primary payment method. Upon verification of successful performance by the COR, the authorized GPC holder will process electronic payment.

• Wide Area Workflow (WAWF) Invoicing: For calls not paid via GPC, the Contractor shall submit invoices through the WAWF system. Invoices must reference the master BPA and Call Number, include an itemized breakdown of services matching the master pricing schedule, and append a copy of the signed service tickets.

• Fully Burdened Rates: Proposed rates must be fully burdened and inclusive of any credit card processing or transaction fees. No separate credit card surcharges will be accepted.

Section V: Solicitation Provisions

The provisions that apply to this acquisition are provided in Attachment 3, Provisions and Clauses.

Addendum to FAR 52.212-1 — Quote Submission Instructions

1. Volume I — Technical Capability (Acceptable/Unacceptable):

o Licensing: Provide a copy of a valid, current Commercial Pesticide Applicator License issued by the New Mexico Department of Agriculture (NMDA) for the bidding entity and proposed applicators.

o Materials & Equipment Plan: Submit a brief narrative (not to exceed 3 pages) identifying the specific EPA-approved herbicides (e.g., Whiteout, Pendulum AquaCap, Makaze, or equivalents), surfactants, and visual marking dyes to be used, confirming that all equipment meets EPA drift-prevention standards.

o Compliance Statement: Provide a written statement confirming unconditional compliance with the PWS application schedule, the 72-hour reporting timeline, and the 60-day no-cost regrowth warranty.

2. Volume II — Past Performance (Acceptable/Unacceptable):

o Provide a minimum of one (1) and a maximum of three (3) references for commercial weed control or vegetation management projects performed within the last three (3) years. Include Customer Name, Period of Performance, Dollar Value, and a valid Point of Contact (email/phone).

3. Volume III — Price:

o Complete and submit Section I (Line Items & Pricing Schedule) in its entirety.

Ensure all prices are stated in U.S. Dollars ($) to two decimal places.

4. Virtual Industry Day: All prospective offerors must attend the Virtual Industry Day that will be held the week of 17 August 2026 to view pictures of treatment locations and ask questions pertaining to local site conditions. To attend the event, send an email to the Contracting Officer requesting participation no later than Friday, 14 August.

Addendum to FAR 52.212-2 — Evaluation (Lowest Price Technically Acceptable)

The Government intends to establish a single Blanket Purchase Agreement (BPA) with the responsible offeror whose quote represents the Lowest Price Technically Acceptable

(LPTA).

1. Technical Factor: Evaluated on an Acceptable/Unacceptable basis. An "Acceptable" rating requires a valid NMDA license, a feasible material/equipment plan utilizing approved products, and unconditional compliance with PWS terms.

2. Past Performance Factor: Evaluated on an Acceptable/Unacceptable basis.

Reviews of references and CPARS must indicate successful commercial landscaping or herbicide application with no history of safety or critical default issues. (Note: Offerors without a record of relevant past performance will receive a "Neutral" rating, which will be treated as "Acceptable".)

3. Price Factor: Quotes will be evaluated for completeness, mathematical accuracy, and reasonableness. The Total Evaluated Price (TEP) will be calculated by summing the total estimated amounts for Ordering Years 1 through 5.

Section VI: Contract Clauses

The clauses that apply to this acquisition and any subsequent BPA calls are provided in Attachment 3, Provisions and Clauses.

Section VII: Proposal Submission Details

• Receipt of Offers: Quotes must be submitted electronically via email to the Point of Contacts (POCs) listed here no later than the date and time specified in the announcement: Contract Specialist, Alexia Wood, alexia.wood@us.af.mil, and Contracting Officer, Brooke Vandeman, brooke.vandeman@us.af.mil

• Quote Validity: Quotes must remain valid for a minimum of 60 calendar days from the submission deadline.

Section VIII: Attachments

1. Performance Work Statement

2. Quality Assurance Surveillance Plan

3. Provisions and Clauses

Ombudsman

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of quotes, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFTC Vice Commander 1 S Rosamond Blvd Edwards AFB CA 93524COMM: (661) 277-2810 aftc.workflow@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

mailto:alexia.wood@us.af.mil mailto:brooke.vandeman@us.af.mil

d. The ombudsman has no authority to render a decision that binds the agency.

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.