Combined_Synopsis___Solicitation_-_Clear_SFS_Upgraded_FSAS.pdf

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COMBINED SYNOPSIS/SOLICITATION

Upgraded Fire Station Alerting System (FSAS) — Clear SFS

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation Number FA500426QA005 is hereby issued as a Request for Quotes (RFQ).

Requirement Description

This requirement is for the procurement, delivery, installation, and ongoing maintenance of an upgraded Fire Station Alerting System (FSAS) to support the 13th Space Warning Squadron Fire

Department (13 SWS/CEF) at Clear Space Force Station (SFS), Alaska, in accordance with the specifications detailed herein and in the associated Statement of Work (SOW).

The upgraded system must:

Seamlessly integrate and interface with existing legacy components (specifically existing

BRYX equipment).

Modernize the alerting infrastructure to meet all current UFC 3-601-02 (Operations and

Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems), NFPA

1225 (Standard for Emergency Services Communications Systems, formerly NFPA 1221), NFPA 1500, and NFPA 1710 standards to ensure rapid, safe, and distinct emergency response notifications.

Include full Contractor responsibility for the complete disassembly, safe removal, and environmentally compliant disposal of all obsolete legacy equipment.

Provide a five (5) year limited parts warranty on the central station control unit and core hardware, a one (1) year labor warranty on installation, paired with a long-term five (5) year Service & Preventative Maintenance Agreement.

This solicitation is issued by the 354th Contracting Squadron (354 CONS) at Eielson AFB, Alaska, in accordance with the FAR, as amended through Federal Acquisition Circular (FAC)

2026-01 (effective 13 March 2026), and applicable Department of the Air Force and Department of

Defense agency deviations.

Important Dates

Questions Due Date: All questions must be submitted in writing by email no later than

Friday, July 31, 2026, at 10:00 AM AKDT. Responses to questions will be posted by the

Government on the SAM.gov contracting opportunities website. Questions submitted after this date/time will not be considered.

Quotes Due Date: Quotes must be submitted no later than Friday, August 7, 2026, at

4:00 PM AKDT.

Where to Submit Quotes

Please respond to this solicitation by emailing your complete quote package, including this RFQ filled out, to BOTH points of contact:

Contract Specialist: Tait Loggins — tait.loggins@us.af.mil

Contracting Officer: Brandon Gilbert — brandon.gilbert@us.af.mil

Place of Performance / Delivery: Clear Space Force Station (SFS) Clear, AK 99704

Set-Aside Information

This requirement is set aside 100% for Total Small Business.

NAICS Code: 334310 (Audio and Video Equipment Manufacturing)

Size Standard: 750 Employees

Product Service Code (PSC): 5830 (Intercommunication and Public Address Systems)

CLIN Schedule (Pricing Structure)

The Contractor shall provide all labor, equipment, materials, tools, parts, shipping, travel, and all other items necessary to deliver, install, test, and maintain the following items in accordance with the Statement of Work:

mailto:tait.loggins@us.af.mil mailto:brandon.gilbert@us.af.mil

Line

Item Description Quantity Unit Unit Price Total Price

Fire Station Alerting System

(FSAS) Modernization Upgrade

Procurement, delivery, installation, integration with legacy CAD/LMR systems and

BRYX equipment, testing, and complete disassembly, removal, and environmentally compliant disposal of obsolete legacy alerting system components.

Includes a 5-year parts warranty and 1-year labor warranty in accordance with SOW Section

5.1.

1 Lot $_________ $_________

System Maintenance &

Support Services (Option Year

1)

Ongoing 24/7/365 technical support, software/firmware updates, and annual preventative maintenance in accordance with

UFC 3-601-02 and NFPA 1225 as detailed in SOW Section 5.0.

1 Lot $_________ $_________

System Maintenance &

Support Services (Option Year

2)

Ongoing 24/7/365 technical support, software/firmware updates, and annual preventative maintenance in accordance with

UFC 3-601-02 and NFPA 1225 as detailed in SOW Section 5.0.

1 Lot $_________ $_________

Line

Item Description Quantity Unit Unit Price Total Price

System Maintenance &

Support Services (Option Year

3)

Ongoing 24/7/365 technical support, software/firmware updates, and annual preventative maintenance in accordance with

UFC 3-601-02 and NFPA 1225 as detailed in SOW Section 5.0.

1 Lot $_________ $_________

System Maintenance &

Support Services (Option Year

4)

Ongoing 24/7/365 technical support, software/firmware updates, and annual preventative maintenance in accordance with

UFC 3-601-02 and NFPA 1225 as detailed in SOW Section 5.0.

1 Lot $_________ $_________

TOTAL EVALUATED PRICE

(CLINs 0001 - 0005):

Revolutionary FAR Overhaul (RFO) / R-DFARS Special Notes

In accordance with the Department of War's streamlined procurement policies under the

Revolutionary FAR Overhaul (RFO) initiative, the following special clauses and notes apply to this solicitation:

1. Annual Representations and Certifications (R-DFARS 252.204-7998, Alternate A): By submitting a quote, the offeror legally binds and certifies that its registration in the System for Award Management (SAM) is current, complete, accurate, and has been updated within the preceding twelve (12) months as of the offer’s date.

2. Cybersecurity Maturity Model Certification (CMMC) Level 1 Assessment (R-DFARS

252.204-7021 & R-DFARS 252.204-7025): A CMMC Level 1 assessment is the mandatory minimum requirement for this award. Offerors must demonstrate compliance by self-certifying with the fifteen (15) basic safeguarding requirements for Federal Contract

Information (FCI) outlined in RFO 52.240-93(b)(1). This self-certification must be successfully uploaded and recorded in the Supplier Performance Risk System (SPRS) module within the Partner Information Enterprise Environment (PIEE) at https://piee.eb.mil.

No contract award can be issued to a vendor that is not recorded as fully compliant in the

SPRS database at the time of evaluation.

Vendor Submission Information

Please fully complete and return the information sheets below with your quotation. All quotes shall be FOB Destination.

Vendor's Offer Information

Payment

Terms

Estimated Delivery

& Installation Date

Quote Expiration

Date (Min. 60

Days)

Warranty

Terms

Offered

Quoted By

(Name &

Title)

Vendor Administrative Information

Ordering Address Remit To Address

Point of Contact CAGE Code

Phone Number Tax ID Number (TIN)

E-Mail Address DUNS / UEI Number

Business Size/Type Web Address

Quote Date

Solicitation Provisions and Clauses

This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov.

https://piee.eb.mil/ https://www.acquisition.gov/

Clauses Incorporated by Full Text

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Feb

2026) (Deviation 2026-O0038)

(a) Submission of offers: Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified. Quotes must include the solicitation number, CAGE code, UEI, technical description of the equipment/services offered in sufficient detail to demonstrate compliance with the SOW, price schedule, and warranty details.

(b) Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

(c) Late submissions/withdrawals: Outlines standard rules for late submissions and acceptable transmission methods.

(d) Contract award: The Government intends to evaluate quotes and award a contract without discussions. Therefore, the offeror’s initial quote should contain the best terms from both a price and technical standpoint.

52.212-2 Evaluation—Commercial Products and Commercial Services (Feb 2026) (Deviation

2026-O0038)

(a) Evaluation factors: The Government will award a contract resulting from this solicitation to the responsible offeror whose quote, conforming to the solicitation, represents the Lowest-Priced, Technically Acceptable (LPTA) offer. The following factors shall be used to evaluate offers:

1. Technical Acceptability: Quotes will be evaluated on a Pass/Fail

(Acceptable/Unacceptable) basis. To be rated as technically acceptable, the quote must clearly demonstrate:

Full compliance with the technical, auditory, visual, coverage, and interoperability criteria outlined in SOW Sections 3.0 and 4.0 (including seamless integration with legacy BRYX equipment).

Complete compliance with regulatory standards: UFC 3-601-02, NFPA 1225, NFPA 1500, and NFPA 1710.

Provision of a comprehensive long-term Service & Preventative Maintenance

(PM) plan broken down into the four core systems (Power & Hardware, Audio

& Visual, Software & Integration, and Station Automation) as defined in SOW

Section 5.2.

Commitment that all inspection, testing, and maintenance (ITM) services will be performed by qualified, certified technicians (NICET Level III for management, NICET Level II for physical tasks) as specified in SOW Section

5.3.1.

Acceptance of the required warranty terms: a five (5) year limited parts warranty on the central control unit and core hardware and a one (1) year labor warranty, paired with a five (5) year Service & Preventative Maintenance

Agreement.

Commitment to perform full removal and environmentally compliant disposal of obsolete legacy equipment in accordance with SOW Section 4.3.

2. Price: Award will be made to the lowest overall evaluated price (inclusive of the base installation and all four option years).

(b) Options: The Government will evaluate offers for award purposes by adding the total price for all option years (CLINs 0002 through 0005) to the total price of the basic requirement (CLIN 0001). Evaluation of options shall not obligate the Government to exercise the option(s).

52.209-11 Representation Regarding Delinquent Tax Liability or a Felony Conviction (Feb

2026)

Requires offerors to represent whether they have unpaid Federal tax liabilities or felony convictions under Federal law within the preceding 24 months.

52.219-14 Limitations on Subcontracting (Deviation 2026-O0038) (Feb 2026)

Applies to the Total Small Business set-aside. For service contracts, the prime contractor agrees that it will not pay more than 50% of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.

52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) (For Information

Only)

Electronics Technician Maintenance I (WG-8 equivalent): $36.45/hr + $11.79/hr (Fringe

Benefits) — Total: $48.24/hr

Electronics Technician Maintenance II (WG-10 equivalent): $42.05/hr + $13.61/hr (Fringe

Benefits) — Total: $55.66/hr

252.232-7006 Wide Area Workflow Payment Instructions (Jan 2023)

Mandates electronic submission of payment requests and receiving reports via WAWF at https://wawf.eb.mil/.

Pay Official DoDAAC: F87700

Issue By DoDAAC: FA5004

Admin DoDAAC: FA5004

Inspect By DoDAAC: F1UTCT https://wawf.eb.mil/

Ship To Code: F1UTCT (Clear SFS Fire Dept)

Service Acceptor (DoDAAC): FA5004

Local Processing Office (LPO) DoDAAC: N/A

252.237-7023 Continuation of Essential Contractor Services (Oct 2010)

Identifies the need to maintain essential contractor services during crisis situations as outlined in the Mission-Essential Contractor Services Plan.

Custom Department of the Air Force (DAF) / Base Clauses

Department of the Air Force Ombudsman

An ombudsman is appointed to hear concerns from offerors. It does not alter timelines. If resolution cannot be made by the Contracting Officer, contact: AFICC/KH (Chief Enlisted

Manager), JBPH-H, HI.

Phone: (808) 447-6128

Email: afica.kh@us.af.mil

Contractor Access to Department of the Air Force Installations

Requires obtaining base identification/vehicle passes for personnel. Comply with AFI 31-101 and

DODMAN5200.02_AFMAN 16-1405 for unescorted entry. Requires providing an after-hours contact number for the Emergency Mass Notification System (EMNS). Real ID Act standards are enforced.

List of Attachments

Attachment 1: Performance Work Statement (PWS) / Statement of Work (SOW) —

Upgraded Fire Station Alerting System, Clear SFS

Attachment 2: Alerting System Components Plan mailto:afica.kh@us.af.mil