Combined Synopsis-Solicitation_Anatomic Pathology Equipment Preventive Maintenance.pdf

RFQ No. PANDHA-26-P-0000 047516

Issue Date: 22 October 2026

Combined Synopsis/Solicitation: Repair and Maintenance Service for Histology and Cytology Equipment

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued. This enclosure is an addendum to FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, which applies to this acquisition. The procurement authority utilized in FAR Part 12 (Acquisition of Commercial Products and Commercial Services) &

FAR Part 13 / 13.5 (Simplified Acquisition Procedures)

Competitive quotes are being requested under Request for Quote (RFQ) PANDHA-26-P-0000 047516. The North

American Industry Classification System (NAICS) code applicable to this acquisition is 811210, Electronic and

Precision Equipment Repair and Maintenance and the small business size standard is $34 million. This procurement is a 100% Total Small Business Set-Aside. Only quotes submitted by Small Business Concerns will be accepted by the Government. Any quote that is submitted by a non-Small Business Concern will not be considered for award.

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

a. DBIDS is the current system for access control verification and management for the Department of Defense

(DoD).

b. DBIDS guidance for Vendors/Contractors to obtain a pass is accessible through the following website:

https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/

c. For more information or to enroll in the DBIDS Program, call: 1 (202) 433-4784.

For the NMCSD ID Office, call: 1 (619) 532-6557

For the Naval Base San Diego Pass and ID Office, call: 1 (619) 556-7467 or 1 (619) 556-1652.

For the NHTP Pass and Decal Office, call: 1 (760) 830-1922/1911/5365

For the Naval Air Station Lemoore Pass and ID Office, call: 1 (559) 998-4811 or 1 (559) 998-4794.

For the Naval Base Ventura County Pass and ID Office, call: 1 (805) 982-5003, 1 (805) 982-4706, or 1

(805) 982-2019.

d. Pre-enrolling will help expedite your processing time. To pre-enroll for a DBIDS card, visit the following website: https://dbids-global-enroll.dmdc.mil/preenrollui/

e. Vendors, contractors, suppliers, and other service providers shall present their pass upon entry at the entry control point (ECP).

DESCRIPTION OF REQUIREMENTS

The Government is seeking to acquire a full service maintenance contract for three (3) cryostats, four (4) microtomes, two (2) embedding centers, three (3) slide stainers, two (2) tissue processors and two (2) coverslippers located at the histology and cytology divisions of the laboratory at Naval Medical Center, San Diego. To be considered acceptable and eligible for award, quotes must provide all of the items and quantities listed below. The

Government will not consider quotes or offers for partial items or quantities. Anticipated contract line items are as follows:

CLIN Description Quantity Unit of Issue Unit Price

(USD)

Extended

Total (USD)

BASE - Comprehensive Maintenance & Repair

Services - Anatomic Pathology Equipment Preventive

Maintenance (1x/yr, December) and corrective repair

12 MONTH

https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/ https://dbids-global-enroll.dmdc.mil/preenrollui/ services for 16 government-owned systems IAW

Statement of Work.

OPTION 1 – All Inclusive comprehensive

Maintenance & Repair Services - Anatomic Pathology

Equipment Preventive Maintenance (1x/yr, December) and corrective repair services for 16 government-owned systems IAW Statement of Work.

12 MONTH

OPTION 2 - All Inclusive comprehensive

Maintenance & Repair Services - Anatomic Pathology

Equipment Preventive Maintenance (1x/yr, December) and corrective repair services for 16 government-owned systems IAW Statement of Work.

12 MONTH

OPTION 3 - All Inclusive comprehensive

Maintenance & Repair Services - Anatomic Pathology

Equipment Preventive Maintenance (1x/yr, December) and corrective repair services for 16 government-owned systems IAW Statement of Work.

12 MONTH

OPTION 4 - All Inclusive comprehensive

Maintenance & Repair Services - Anatomic Pathology

Equipment Preventive Maintenance (1x/yr, December) and corrective repair services for 16 government-owned systems IAW Statement of Work.

12 MONTH

The expected Period of Performance for this effort is: 15 December 2026 – 14 December 2027 + four (4) Options.

The anticipated place of performance for the effort is:

Laboratory Department, Histology and Cytology divisions

Building 1, third floor, Naval Medical Center, San Diego

34800 BOB WILSON DRIVE, SAN DIEGO, CA. 92134-5000

OFFEROR INSTRUCTIONS

The Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the Lowest

Price Technically Acceptable Offeror as defined in the “EVALUATION FACTORS FOR AWARD” Section below. A complete quote must be received for consideration. Respond to each item listed below, if the response is “None” or “Not applicable,” explicitly state and explain. The Government may consider quotes that fail to address or follow all instructions to be non-responsive and ineligible for contract award. A complete quote includes a response and submission to each of the following:

1. General Information: Offeror Business Name, Address, Cage and Unique Entity ID (UEI) (ensure

Representation and Certifications are up to date in SAM.gov), Business Size and Type of Small Business based on applicable NAICS Code as provided above, Federal Tax ID, Primary Point of Contract (to include telephone and e-mail address) and provide a GSA contract number if some or all items proposed are on the

GSA schedule.

2. Technical Documentation:

a. Technical Approach or Specifications: The quote must address and meet the requirements/specifications as defined under Technical Factor I below.

b. Sustainable Acquisitions Information and Certification: The contractor shall comply with all sustainable acquisition policies in an effort to minimize the Government’s environmental impact and deliver community benefits through better selection and improved usage of products and services. In accordance FAR Part 23, sustainable acquisition policies apply to both contracts for products and services that require the delivery, use, or furnishing of products/services to the

Government. Indicate if any the following sustainable acquisition categories apply to any products or services proposed: Energy Efficient, Water Efficient, Recycled, Bio-Based, Environmentally

Preferable, Non-ozone depleting substances, Less Toxic and/or Less GHGs.

c. Mandatory Department of Defense Cybersecurity & Safeguarding Requirements:

The Contractor is not required to process, store, or transmit Covered Defense Information (CDI) or

Controlled Unclassified Information (CUI) under this contract. Accordingly, only Federal

Contract Information (FCI) safeguarding and CMMC Level 1 requirements apply to this procurement:

1. Basic Safeguarding of Covered Contractor Information Systems (FAR 52.240-93):

The Offeror certifies that it complies with the basic safeguarding requirements for Federal

Contract Information (FCI) set forth in FAR 52.240-93 (Basic Safeguarding of Covered

Contractor Information Systems).

2. Cybersecurity Maturity Model Certification (CMMC) Status (DFARS 252.204-7021 &

252.204-7025):

• In accordance with DFARS 252.204-7025, the required CMMC level for this procurement is CMMC Level 1 (Self-Assessment).

• The Offeror shall confirm that it has completed an annual CMMC Level 1 self-assessment in accordance with DoD requirements and that the assessment status is current and verified in the Supplier Performance Risk System (SPRS) prior to contract award.

• The contractor shall maintain the required CMMC Level 1 status throughout the life of the contract.

3. Price Quote: Submit complete pricing for each individual item listed in the “DESCRIPTION OF

REQUIREMENTS” Section above to include the unit of issue, the extended price for each line item and a total price in US Dollars ($). Note: Ensure FOB Destination shipping costs are included in the pricing.

4. Commercial Warranty: If available, provide the terms and length of the Workmanship and/or

Manufacturer Warranty on the product(s) and/or services proposed included in the proposed purchase price.

EVALUATION FACTORS FOR AWARD:

Basis for Award: The Government will award a Firm-Fixed-Price contract resulting from this solicitation to the responsible offeror whose quotation conforming to the solicitation represents the Lowest Price Technically

Acceptable (LPTA) offer, in accordance with FAR 15.101-2, DFARS 215.101-2-70, and 10 U.S.C. 3241, as implemented under Simplified Acquisition Procedures (FAR Part 13 and FAR Subpart 12.6).

Technical acceptability will be determined on a strictly objective Pass/Fail basis across the technical subfactors set forth below. To be considered for award, a quote must receive a rating of "Pass" (Acceptable) in all technical subfactors. Award will be made to the lowest-priced technically acceptable quote submitted by a responsible vendor with a satisfactory performance record in the Supplier Performance Risk System (SPRS) and System for Award

Management (SAM). In accordance with FAR 15.305(a)(2)(iv) and simplified acquisition principles, an offeror without a record of relevant past performance or for whom information on past performance is not available will receive a Neutral rating and cannot be evaluated favorably or unfavorably. The vendor must have an active and complete registration in SAM.gov prior to award. The Government reserves the right to award no contract at all, depending on the quality of quotes submitted and availability of funds.

Factor I – Technical (Pass/Fail): The Government will evaluate the quote and verify if the following specification requirements are met to include all information required for a complete quote as defined in paragraph 2 above:

• Documentation showing Field Service Engineers possess required OEM / certified training certificates for the 16 pathology systems.

• Plan for meeting 2-hour phone and 1-business-day on-site response times at Naval Medical Center, San

Diego (NMCSD)

• Evidence of parts inventory supply chains guaranteeing 2-day delivery and free loaner availability.

Factor II – Price: The Government will evaluate the total price to determine if it is fair, reasonable, and complete.

The price quote shall include a unit price for each item and a total firm-fixed-price for all line items. The total firm-fixed-price shall include all applicable taxes, shipping, and handling costs to the shipping address listed above as outlined in paragraph 3 above. The total firm-fixed price shall be all-inclusive of all labor, parts, travel, and corrective repairs.

DUE DATE AND SUBMISSION INFORMATION

Eligible Offerors: All offerors must have a completed registration in the System for Award Management (SAM) website prior to award of contract. Information can be found at https://www.sam.gov/. Complete SAM registration means offerors shall have registered CAGE and UEI Codes.

Page Limitations: Ensure to stay within the page limitations as follows: N/A

Formatting Requirements: Submit quotes in electronic PDF or Excel format; and text shall be formatted on an 8

½ by 11 inch page in 12 point Times New Roman font.

Questions Due Date and Submission Requirements: All questions must be received before 27 October 2026 at

4:00 PM, Pacific Time. Questions must be emailed to jessica.l.medina21.civ@health.mil Include RFQ#

PANDHA-26-P-0000 047516 on all inquiries. Questions may be addressed at the discretion of the Government.

RFQ Due Date and Submission Requirements: This RFQ closes on 03 November 2026 at 4:00 PM, Pacific

Time. Quotes must be emailed to jessica.l.medina21.civ@health.mil. Include RFQ# PANDHA-26-P-0000

047516in the subject line. No quotes will be accepted once the RFQ closes.

Government RFQ Point of Contract: The point of contact for this solicitation is Jessica Medina at jessica.l.medina21.civ@health.mil. Reference RFQ# PANDHA-26-P-0000 047516 on all email exchanges regarding this acquisition.

RFQ ATTACHMENTS

1. Statement of Work

APPLICABLE PROVISIONS AND CLAUSES

This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC)

2026-01 and Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN) 20260702. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses can be accessed in full text at https://www.acquisition.gov/content/regulations.

The following FAR and DFARS Provisions, incorporated by reference, apply to this acquisition:

Provision Description Date

52.204-7 System for Award Management Oct 2018 about:blank about:blank

52.204-16 Commercial and Government Entity Code Reporting Aug 2020

52.204-90 Representations and Certifications—Commercial Products and Services (RFO

Class Deviation)

Apr 2026

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services Sep 2023

52.217-5 Evaluation of Options Jul 1990

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Dev

Jul 2026 - RFO / Part 40 Consolidation)

Jul 2026

252.203-7005 Representation Relating to Compensation of Former DoD Officials Sep 2022

252.204-7016 Covered Defense Telecommunications Equipment or Services—

Representation

Dec 2019

252.204-7017 Covered Defense Telecommunications Equipment or Services—

Representation

May 2021

252.204-7024 Notice on the Use of the Supplier Performance Risk System Mar 2023

252.204-7025 Notice of Cybersecurity Maturity Model Certification Level Requirements Nov 2025

The following FAR and DFARS Clauses, incorporated by reference, apply to this acquisition:

Clause Description Date

52.204-13 System for Award Management Maintenance Oct 2018

52.204-18 Commercial and Government Entity Code Maintenance Aug 2020

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services

Nov 2023

52.217-8 Option to Extend Services Nov 1999

52.217-9 Option to Extend the Term of the Contract Mar 2000

52.219-6 Notice of Total Small Business Set-Aside Nov 2020

52.219-28 Post-Award Small Business Program Rerepresentation Feb 2024

52.222-3 Convict Labor Jun 2003

52.222-21 Prohibition of Segregated Facilities Apr 2015

52.222-26 Equal Opportunity Sep 2016

52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020

52.222-50 Combating Trafficking in Persons Nov 2021

52.222-90 Addressing DEI Discrimination by Federal Contractors (Deviation per RFO

& EO 14398)

Apr 2026

52.223-23 Sustainable Products and Services May 2024

52.232-18 Availability of Funds Apr 1984

52.232-33 Payment by Electronic Funds Transfer—System for Award Management Oct 2018

52.232-36 Payment by Third Party (Dev Jul 2026 - authorized for Government Purchase

Card)

Jul 2026

52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar 2023

52.237-2 Protection of Government Buildings, Equipment, and Vegetation Apr 1984

52.240-91 Security Prohibitions and Exclusions (Dev Jul 2026 - RFO / Part 40

Consolidation)

Jul 2026

52.240-93 Basic Safeguarding of Covered Contractor Information Systems (Dev Jul

2026)

Jul 2026

252.203-7000 Requirements Relating to Compensation of Former DoD Officials Sep 2011

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services

Jan 2023

252.204-7021 Contractor Compliance with the Cybersecurity Maturity Model Certification

Level Requirements

Nov 2025

252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous

Materials (NMCSD access)

Sep 2014

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports Dec 2018

252.232-7006 Wide Area Workflow Payment Instructions Jan 2023

252.232-7998 Obligations in Advance of Fiscal Year Funding Dec 2025

252.243-7001 Pricing of Contract Modifications Dec 1991