Combined Synopsis-Solicitation - AMS Integrated Lodging Support.pdf

52 CONS | SPANGDAHLEM AIR BASE, GERMANY | AMS INTEGRATED OFF-BASE LODGING RFQ

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COMBINED SYNOPSIS / SOLICITATION

REQUEST FOR QUOTATIONS • COMMERCIAL SERVICES • INTEGRATED AMS LODGING

1. SOLICITATION INFORMATION

Field Solicitation information

Solicitation / amendment FA560626QA073 / Initial

Requirement Integrated off-base lodging for 726 AMS; two alternative pricing schedules

Issuing office 52d Contracting Squadron, Spangdahlem Air Base, Germany (FA5606)

Contracting Officer (CO) MSgt Mario A. Valdez Iturbe | mario.valdez_iturbe@us.af.mil | +49 6565 61 9535

Contracting Specialist (CS) Ms. Nadine Sondermann | nadine.sondermann.de@us.af.mil | +49 6565 61 9548

Issue date 25 September 2026

Questions due 28 September 2026, 1300 CEST (Spangdahlem local time; UTC+2)

Quotation closing 30 September 2026, 0900 CEST (Spangdahlem local time; UTC+2)

Anticipated purchase-order date No later than 01 October 2026, subject to funds availability

2. COMBINED NOTICE AND REQUEST FOR QUOTATIONS

This is a combined synopsis/solicitation for commercial services under RFO Part 12 and the applicable Defense class deviations. Quotations are requested through this RFQ; no separate solicitation will be issued.

The Government intends to award one contract for Alternative A or Alternative B at fixed room-night prices. All responsible sources may quote either or both alternatives. This acquisition is not set aside for small business.

Selection will follow Section 6.

2.1 Legal effect of quotations

A quotation is not a binding offer. The Government’s award instrument is its offer to purchase. A contract forms when the supplier accepts it. The Government will obtain written acceptance of the selected schedule and PWS before performance. Quotation preparation does not authorize costs on the Government’s behalf.

2.2 Funds availability

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available.

The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

mailto:mario.valdez_iturbe@us.af.mil

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3. ACQUISITION INFORMATION

Item Requirement

Commercial determination Commercial services; nonpersonal integrated lodging; wholly overseas performance

Procedure / instrument RFO Part 12; A: fixed-price reserved block. B: fixed-unit-price core and funded NTE surge CLINs administered on a declining-balance basis. Three monthly options.

PSC / NAICS / size standard PSC V231 | NAICS 721110 Hotels (except Casino Hotels) and Motels | $40 million

Competition Unrestricted competition for entities with no active SAM exclusions

Place of performance Commercial lodging facilities within 40 minutes by car of Spangdahlem Air Base

Currency / payments USD or EUR; monthly invoicing and EFT payments through WAWF

Inspection / acceptance Government inspection at service locations; acceptance by designated Government acceptor in WAWF

Performance Period / Delivery Date Base: 5 Oct–31 Dec 2026 | Options: January, February, March 2027 Services supporting military services overseas are excluded from WTO GPA/FTA coverage under RFO 25.401(b), table item (1). The Government establishes the response period under the applicable commercial-acquisition publicizing procedures.

4. REQUIREMENT DESCRIPTION AND PRICING SCHEDULE

4.1 Requirement summary

Attachment 1, the Statement of Objectives (SOO), describes the lodging service and operating requirements. Quote either or both complete schedules below. Only one alternative will be awarded.

4.2 Fixed-price alternative schedules

ALTERNATIVE A — 200-ROOM CONTINUOUS BLOCK

CLIN Service / lodging nights Quantity Unit Unit price Extended price 0001 Base: 200 nightly | 5 Oct–31 Dec 2026 17,600 ROOM-NIGHT [QUOTER] [QUOTER] 1001 Option 1: 200 nightly | 1–31 Jan 2027 6,200 ROOM-NIGHT [QUOTER] [QUOTER] 2001 Option 2: 200 nightly | 1–28 Feb 2027 5,600 ROOM-NIGHT [QUOTER] [QUOTER] 3001 Option 3: 200 nightly | 1–31 Mar 2027 6,200 ROOM-NIGHT [QUOTER] [QUOTER] TOTAL Total evaluated price – A 35,600 [QUOTER]

ALTERNATIVE B — 100-ROOM CORE PLUS UP TO 100 ADDITIONAL ROOMS

CLIN Service / lodging nights Quantity Unit Unit price Extended / NTE price 0001 Base core | 5 Oct–31 Dec 2026 8,800 ROOM-NIGHT [QUOTER] [QUOTER] 0002 Base surge | 12 Oct–31 Dec 2026 NTE 8,100 ROOM-NIGHT [QUOTER] [QUOTER] 1001 January core | 1–31 Jan 2027 3,100 ROOM-NIGHT [QUOTER] [QUOTER] 1002 January surge | 1–31 Jan 2027 NTE 3,100 ROOM-NIGHT [QUOTER] [QUOTER] 2001 February core | 1–28 Feb 2027 2,800 ROOM-NIGHT [QUOTER] [QUOTER] 2002 February surge | 1–28 Feb 2027 NTE 2,800 ROOM-NIGHT [QUOTER] [QUOTER] 3001 March core | 1–31 Mar 2027 3,100 ROOM-NIGHT [QUOTER] [QUOTER] 3002 March surge | 1–31 Mar 2027 NTE 3,100 ROOM-NIGHT [QUOTER] [QUOTER] TOTAL Total evaluated price – B (full ceiling) 34,900 [QUOTER]

Enter fixed, all-inclusive room-night rates in EUR or USD. Rates may differ by CLIN but remain fixed for that CLIN.

Multiply each rate by the full listed quantity, including each NTE maximum, and total each quoted schedule. Price all services in the SOO, including management, overhead, profit, and applicable nonexempt taxes.

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Identify excluded taxes for which relief is available and explain the treatment of any nonexempt taxes. Identify the quoted currency. IRS Form W-14 requirements are in Section 9.

4.3 Attachments and incorporation

Attachment Title / version Notes

1 Statement of Objectives – Integrated Off-Base Lodging Services for 726 AMS, 23 Sep 2026

PWS preparation; see below.

The accepted contractor PWS, performance standards, and assessment methods will be incorporated into the award.

The SOO guides that submission; the Government QASP remains separate. The CO will provide the COR’s written designation.

5. QUOTATION INSTRUCTIONS — ADDENDUM TO RFO 52.212-1

For submission and evaluation, “offer” and “offeror” mean “quotation” and “quoter”. Submit the following information:

5.1 Submission.

Email an English-language quotation to both contacts in Section 1 by the stated closing deadline. Put the RFQ number in the subject. Late submissions are governed by RFO 52.212-1(c). For files exceeding email limits, request a DoD SAFE drop-off link early enough to meet the deadline.

5.2 Identity and registration.

Provide the legal name, address, UEI, CAGE/NCAGE, and authorized contact matching the active SAM record. Active SAM registration is required at quotation and award.

5.3 Pricing.

Quoters are encouraged to price both alternatives, but may quote only one. Complete every base and option CLIN for each alternative submitted. Mark the other “Not quoted” and briefly explain why it could not be priced. Identify the currency and any proposed favorable cancellation or release terms. Prices should not exceed the Government’s planning reference of USD 229 per room-night, including all charges; this is not a price entitlement.

5.4 Proposed Performance Work Statement.

Submit a proposed PWS addressing the technical and schedule objectives outlined in the SOO. One PWS may cover both alternatives but must clearly identify differences in the capacity, surge, and transition arrangements. State the performance methods, standards, responsibilities, dependencies, and exceptions. A capability statement or restatement of the SOO is not sufficient.

5.5 Facilities and commitments.

Provide the nonpublic proposed hotel annex required by SOO 4.2, with capacity by period and alternative and evidence of firm or award-contingent commitments. For B, demonstrate how qualifying seven-day orders will be fulfilled. Request available transition information or current provider contacts from the CO if needed.

5.6 Quality and surveillance.

Include the performance and surveillance matrix required by SOO 4.4 within the technical submission.

5.7 Past performance information.

Provide up to three Government or commercial references for work performed within the previous three years. Include scope, size, dates, customer contact, and relevance to the proposed service.

5.8 Representations and certifications.

Complete Section 7 and the applicable responses in Section 9 and incorporated provisions. Identify changes to SAM representations if applicable. The apparent successful quoter shall provide the 52.222-56 certification before award when required.

5.9 Validity and exceptions.

Keep prices valid for at least 60 calendar days after closing. List exceptions and proposed changes in one section.

Performance methods may vary but must meet the selected alternative’s requirements. Quotation preparation and preaward reservation costs remain the quoter’s responsibility.

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5.10 Questions and communications.

Send questions to both contacts in Section 1 by the stated questions deadline. Submit nonpublic hotel allocations and operational information only through nonpublic channels. Material answers and amendments will be provided consistently to all interested vendors.

6. EVALUATION AND BASIS FOR AWARD

The Government will compare each complete alternative quoted using Technical Merit, Past Performance, and Total Evaluated Price. Technical Merit is more important than Past Performance; together they are approximately equal to Price. Quoting only one alternative carries no evaluation penalty. There is no predetermined preference for A or B.

6.1 Technical Merit

Technical Merit measures the credibility and effectiveness of the proposed PWS and supporting evidence against the SOO. Failure to meet a mandatory requirement may make the quoted alternative ineligible. The Government will assess:

6.1.1. Capacity and continuity: hotel commitments, startup readiness, monthly continuity, and recovery from shortages. For B, assess the ability to fill every qualifying seven-day surge reservation. Compare A’s immediate 200-room availability with B’s smaller standing commitment and seven-day additional-room process.

6.1.2. Crew integrity and rest: same-hotel crew placement, location and room standards, daytime and overnight rest, and turnover.

6.1.3. Access and service recovery: short-notice and overnight assignments, key or credential controls, Government interfaces, and recovery from access failures.

6.1.4. Security and privacy: the approach to SOO Section 6 assessments, interim-use decisions, corrective action, and protection of personal and operational information. Undisclosed assessment criteria will not be used to evaluate quotations.

6.1.5. Management and reporting: hotel payments, accurate records, weekly reporting, WAWF readiness, quality control, and proposed Government surveillance.

6.2 Past Performance

The Government will consider work performed within the last three years, including similarity of capacity, multi-hotel coordination, short-notice placement, supplier administration, and customer support. Information may come from references, CPARS, and other Government or commercial sources. A quoter with no relevant past-performance record will receive a neutral assessment.

6.3 Price

Total Evaluated Price is the sum of the unit price multiplied by the full scheduled quantity for every base and monthly-option CLIN. For Alternative B, include all core quantities and 100% of each x002 quantity. Calculate one total for each alternative quoted.

Include all required charges and applicable nonexempt taxes. Prompt-payment discounts are excluded. Currency conversion follows 52.225-17 in Section 9. Evaluation of the full surge ceiling does not commit the Government to order that quantity.

The CO will determine that prices are fair and reasonable before award.

6.4 Responsibility and selection

The Government will determine responsibility before award and may request evidence of financial resources, hotel-payment capacity, registration, authorization to perform, and ability to meet the schedule. Available SPRS information will be considered under 252.204-7024.

The Government may request clarifications or revised quotations. Award will be made to the responsible quoter whose complete alternative provides the best value under the stated factors. A higher-priced quotation may be selected when its benefits justify the price difference. The comparison will consider A’s continuous 200-room availability and B’s smaller standing purchase with seven-day surge ordering. A quotation that does not include both Alternatives accepts the risk that they will not be considered for award if the Government selects an Alternative that was not submitted with the quotation.

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6.5 Ombudsman

An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Primary: Mr. Alex Hight

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: alex.hight@us.af.mil Tel: Comm: (49) 6371-47-2209 DSN: (314)480-2209 Alternate: Mr. Brian V. Ucciardi

AFICC/KU OL-AFE, OPC 02 BOX 3, APO, AE 09094

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: brian.ucciardi.1@us.af.mil Tel: Comm: (49) 6371-47-5938 DSN: (314)480-5938 Fax: (49)-6371-47-9330 The ombudsman has no authority to render a decision that binds the agency.

Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

7. QUOTATION INFORMATION AND REQUIRED RESPONSES

Quoter field Response

Legal name / physical address [QUOTER COMPLETE — MATCH SAM]

UEI / CAGE or NCAGE [QUOTER COMPLETE]

Authorized representative / contact [NAME, TITLE, EMAIL, TELEPHONE]

Alternatives quoted / totals [A / B / BOTH] | Currency [ ] A total evaluated price [ ] B total evaluated price [ ]

Quotation validity [NUMBER] calendar days from closing

Exceptions / alternatives [NONE, OR IDENTIFY LOCATION]

SOW / facility annex / matrix / references [IDENTIFY SUBMITTED FILES]

Amendments acknowledged [LIST NUMBER(S) AND DATE(S)]

List of Attachments [List all Attachments included as part of quotation]

Acceptance of terms and provisions [ ] Accept all terms as written [ ] Exceptions listed at [PAGE / ATTACHMENT]

Authorized representative name / date [Name / Date] [Signature]

Signature certifies that the included representations, certifications, provisions, and terms of this RFQ have been acknowledged and understood.

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8. PROVISIONS AND CLAUSES

The provisions and clauses listed below are incorporated by reference (IBR) unless otherwise stated. The full RFO text is available at https://www.acquisition.gov/far-overhaul/far-part-deviation-guide and at the full DoD R-DFARS class-deviation text is available at https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html. Any mandatory Department of the Air Force (DAF) alterations, addendums, or revisions are incorporated by full text in Section 9 or in italics below the applicable citation.

8.1 Solicitation provisions

Identifier Title Edition / authority Notes

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

(SEP 2024) (DEVIATION)

2026-O0038; RFO Part 52

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

(JAN 2017) (DEVIATION)

2026-O0038; RFO Part 52

52.204-7 System for Award Management—Registration (DEVIATION) 2026-O0038; RFO Part 52

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(DEVIATION)

2026-O0038; RFO Part 52

Addendum:

Section 5

52.217-5 Evaluation of Options (DEVIATION) 2026-O0038; RFO Part 52 See Section 9

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

(DEVIATION)

2026-O0038; RFO Part 52 See Section 9

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

(DEVIATION)

2026-O0038; RFO Part 52 See Section 9

52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(DEVIATION)

2026-O0038; RFO Part 52

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) (DEVIATION) 2026-O0038; RFO Part 52 See Section 9

52.252-5 Authorized Deviations in Provisions (NOV 2020) (DEVIATION) 2026-O0038; RFO Part 52 See Section 9

252.203-7005 Representation Relating to Compensation of Former DoD Officials

(SEP 2022) (DEVIATION)

2026-O0031

252.204-7008 Compliance with safeguarding covered defense information controls

(OCT 2016) (DEVIATION)

2026-O0025, Revision 3

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services— Representation

(MAY 2021) (DEVIATION)

2026-O0025, Revision 3

252.204-7024 Notice on the Use of the Supplier Performance Risk System

(DEVIATION)

2026-O0043

252.204-7998 Alternate A, Annual Representations and Certifications (FEB 2026) (DEVIATION) 2026-O0043 See Section 9

252.215-7992 Only One Offer. (MAR 2026) (DEVIATION) 2026-O0048, Revision 1

252.215-7994 Requirements for Certified Cost or Pricing Data and Data Other Than Certified Cost or Pricing Data—Basic

(JUL 2026) (DEVIATION)

2026-O0048, Revision 1

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

(MAY 2022) (DEVIATION)

2026-O0041, Revision 1

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation

(JUN 2023) (DEVIATION)

2026-O0041, Revision 1

252.240-7993 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems—Representation

(SEP 2026) (DEVIATION)

2026-O0025, Revision 3

252.240-7995 Prohibition on Contract Awards with Entities That Contract with Lobbyists for Chinese Military Companies— Representation

(SEP 2026) (DEVIATION)

2026-O0025, Revision 3

252.240-7996 Prohibition on Contract Awards to Chinese Military Companies—Representation

(SEP 2026) (DEVIATION)

2026-O0025, Revision 3

52.225-17 Evaluation of Foreign Currency Offers (FEB 2000) (DEVIATION) 2026-O0038; RFO Part 52

Section 9 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html

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8.2 Contract clauses

Identifier Title Edition / authority Notes 52.203-3 Gratuities (APR 1984) (DEVIATION)

2026-O0038; RFO Part 52

52.203-6 Restrictions on Subcontractor Sales to the Government (Alternate I)

(JUN 2020; ALTERNATE I

NOV 2021) (DEVIATION)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017) (DEVIATION)

52.204-13 System for Award Management—Maintenance (DEVIATION)

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

(DEVIATION)

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

52.212-4 Terms and Conditions—Commercial Products and Commercial Services

52.217-9 Option to Extend the Term of the Contract (MAR 2000) (DEVIATION)

See Section 9

52.222-50 Combating Trafficking in Persons (DEVIATION)

52.224-3 Privacy Training (JAN 2017) (DEVIATION)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

(MAY 2024) (DEVIATION)

52.229-12 Tax on Certain Foreign Procurements (DEVIATION)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

(OCT 2018) (DEVIATION)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(MAR 2023) (DEVIATION)

52.233-3 Protest after Award (DEVIATION)

52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION)

52.240-91 Security Prohibitions and Exclusions (DEVIATION)

52.240-93 Basic Safeguarding of Covered Contractor Information Systems

52.244-6 Subcontracts for Commercial Products and Commercial Services

52.252-2 Clauses Incorporated by Reference (FEB 1998) (DEVIATION)

See Section 9

52.252-6 Authorized Deviations in Clauses (NOV 2020) (DEVIATION) 2026-O0038; RFO Part 52

See Section 9

252.201-7000 Contracting Officer's Representative (AUG 2026) (DEVIATION) 2026-O0002, Revision 1

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

(SEP 2011) (DEVIATION)

2026-O0031

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

(DEC 2022) (DEVIATION)

2026-O0031

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

(JUN 2026) (DEVIATION)

2026-O0025, Revision 3

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

(JAN 2023) (DEVIATION)

252.205-7000 Provision of Information to Cooperative Agreement Holders

(OCT 2024) (DEVIATION)

2026-O0003, Revision 1

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Identifier Title Edition / authority Notes 252.225-7012 Preference for Certain Domestic Commodities (APR 2022) (DEVIATION)

2026-O0041, Revision 1

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

(JUN 2023) (DEVIATION)

252.225-7963 Antiterrorism/Force Protection Policy for Defense Contractors Outside the United States

(FEB 2026) (DEVIATION)

2026-O0041, Revision 1

See Section 9

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

(DEC 2018) (DEVIATION)

2026-O0022

252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023) (DEVIATION)

See Section 9

252.232-7010 Levies on Contract Payments (DEC 2006) (DEVIATION)

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

2026-O0023, Revision 1

252.240-7007 Prohibitions Relating to Chinese Military Companies (SEP 2026) (DEVIATION)

252.240-7992 Prohibition on the Transfer of Certain Data of Department of Defense Employees to Third Parties

(SEP 2026) (DEVIATION)

252.240-7994 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems

(SEP 2026) (DEVIATION)

252.240-7997 NIST SP 800-171 DoD Assessment Requirements (FEB 2026) (DEVIATION)

252.243-7002 Requests for Equitable Adjustment (DEC 2022) (DEVIATION) 2026-O0034, Revision 1

252.244-7999 Subcontracts for Commercial Products or Commercial Services.

(FEB 2026) (DEVIATION)

2026-O0015, Revision 1

9. FULL-TEXT PROVISIONS, CLAUSES, AND ADDITIONAL TERMS

52.217-9 — Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term by written exercise of the applicable monthly option no later than 15 December 2026 for January 2027, 15 January 2027 for February 2027, and 14 February 2027 for March 2027. No separate preliminary notice is required. The Government may provide earlier forecasts; forecasts do not exercise an option or authorize costs.

(b) Exercise continues the selected A or B arrangement without interruption. Under B, exercise activates and funds that month’s core and NTE surge CLINs together. Reservation notices may then be issued for lodging dates within that month. The quoted rates and seven-day reservation requirement remain unchanged.

(c) Each option is a separate decision and retains this clause. The latest lodging night is 31 March 2027, with checkout on 1 April under the disclosed checkout policy. No services extension under FAR 52.217-8 is included.

(End of clause; tailored substantially the same under RFO 17.203(g))

52.225-17 — Evaluation of Foreign Currency Offers (FEB 2000) If the Government receives quotations in more than one currency, it will convert EUR prices to USD using the European Central Bank’s USD-per-EUR reference exchange rate in effect on the quotation closing date when award is based on initial quotations, or the common final revised-quotation due date when revisions are requested. If no reference rate is published that day, use the most recent preceding published business-day rate. Multiply EUR by the stated USD-per-EUR rate. This evaluation conversion does not change the currency or fixed rates of the awarded contract.

Source: https://www.ecb.europa.eu/stats/policy_and_exchange_rates/euro_reference_exchange_rates/html/eurofxref-graph-usd.en.html (End of provision)

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52.252-1 — Solicitation Provisions Incorporated by Reference This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html (End of provision)

52.252-2 — Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide https://www.acq.osd.mil/dpap/dars/dfars_far_overhaul_class_deviations.html (End of clause)

52.252-5 — Authorized Deviations in Provisions

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

52.252-6 — Authorized Deviations in Clauses

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

Annual representations and quotation responses R-DFARS 252.204-7998 Alternate A, Annual Representations and Certifications (FEB 2026) (DEVIATION 2026- O0043) supplements FAR 52.204-7. For paragraph (f)(2), only item (iv), 252.225-7031, Secondary Arab Boycott of Israel, is selected. None of the other paragraph (f)(2) items or alternates is selected.

Provide a separate representations response identifying each provision and applicable paragraph, or submit the completed provision. The following responses have been determined by the Contracting Officer as specifically required, as applicable. A representation made by submission of the quotation requires no separate form unless the provision requires a response or disclosure, and that response or disclosure is not already made in SAM. The instructions below do not create additional certifications:

FAR 52.204-7 and DFARS 252.204-7998: identify solicitation-specific changes to applicable SAM representations, or state none:

FAR/DFARS provision No. Title Date Change

[QUOTER, OR NONE] [QUOTER] [QUOTER] [QUOTER]

Any changes provided by the Offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications located in the SAM database.

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FAR 52.229-11: state whether the quoter is a foreign person. A foreign person shall provide IRS Form W-14 and identify full, partial, or no exemption. German VAT relief is a separate matter.

FAR 52.240-90 and DFARS 252.204-7017, 252.225-7055, 252.225-7059, 252.240-7996, 252.240-7995 and 252.240- 7993: provide the applicable representations, certifications and required disclosures.

FAR 52.222-56: the apparent successful quoter shall submit the required compliance-plan certification before award when the provision applies.

Responsibility information: state whether the quoter has current active Federal contracts and grants with a total value greater than $10 million. Include all priced options and orders under active indefinite-delivery, 8(a), requirements and schedule contracts. Identify the applicable responsibility information in SAM or provide the information needed for the Government’s responsibility review.

Electronic invoicing For 252.232-7006(f)(1)(ii)(B), use WAWF Invoice 2in1 and follow the monthly billing requirements in SOO 3.4.2, as incorporated into the accepted contract. Partial invoicing and payment by accepted room-night are authorized against the existing contract and CLIN. Include the applicable reservation references for x002 charges. The award will identify the routing DoDAACs and WAWF point of contact.

Antiterrorism and force protection information For DFARS 252.225-7963(d), information and guidance are available through the Foreign Clearance Guide within APACS at https://apacs.milcloud.mil/fcg/index.html. Questions may be directed to HAF/A4S. Coordinate acquisition-specific facility assessments through the Contracting Officer using the process in Attachment 1.

Elimination of Use of Class I Ozone Depleting Substances

(a) Contractors shall not: (1) Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or (2) Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

(b) For the purposes of Department of the Air Force policy, the following products that are pure (i.e., they meet the relevant product specification identified in DAFMAN 32-7002) are Class I ODSs: (1) Halons: 1011, 1202, 1211, 1301, and 2402; (2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and (3) Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

Contract administration and authorized changes The CO will designate the COR, acceptor, and AMS personnel authorized to issue reservation notices, and identify their responsibilities and limits in writing to the Prime. AMS may assign travelers within reserved capacity. Only the CO may change contract ceilings, periods, unit prices, standards, or other terms.

Alternative B—funded NTE surge CLINs

1. Contract commitment and funding. Each active x002 CLIN will be fully funded at its NTE amount at award or option exercise. The contract establishes the Prime’s seven-day surge obligation at the stated fixed room-night rate.

The Government purchases the core and pays x002 for additional reserved room-nights furnished and accepted. An unused x002 balance is not payable unless expressly purchased.

2. Reservation notices. The CO or an AMS official authorized under the accepted PWS may send the reservation notice described in SOO 3.2.4 to the Prime’s designated email address. A qualifying notice is binding when issued and implements the existing contract. No separate task order, delivery order, modification, price negotiation, or contractor acceptance is required. Notices must remain within the active CLIN’s dates, available quantity and funded balance, and daily room limits. The PWS seven-day notice and performance requirements apply.

3. Balance control. Deduct the full quantity and fixed-price value of each reservation from the available CLIN balance when issued, including future lodging nights. Track reservations, accepted services, and payments separately; do not deduct the same room-nights twice when invoiced or paid. Release quantities and amounts only under the contract’s cancellation, reduction, or credit terms. Keep each CLIN balance separate and include it in the existing weekly report.

4. Period-end reconciliation. After each period, reconcile reservations, accepted services, invoices, and remaining liability. Invoices including quantities purchased under the NTE surge CLIN shall include this information as an attachment. The CO will deobligate quantities not used after each period end-date.