Combined Synopsis Solicitation - Access Control System.pdf

Combined Synopsis/Solicitation for Commercial Items/Services

General Information

Title: Access Control System Document Type: Combined Synopsis/Solicitation Solicitation Number: FA670325Q0025 Posted Date: 9 Sep 2025 Response Date: 2:00pm EDT on Friday, 19 Sep 2025

Product / Federal Service Code: 6350 Miscellaneous Alarm, Signal and Security Detection Systems

Set-Aside: 100% Total Small Business NAICS Code: 561621 Security Systems Services (except Locksmiths)

Contracting Office Address

Department of the Air Force, Air Force Reserve Command, 94 CONF/PK, Dobbins ARB, GA.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; Offers are being requested, and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA670325Q0025 is issued as a request for quote (RFQ).

This solicitation document and incorporated provisions and clauses for commercial items are those in effect through Federal Acquisition Circular (FAC) 2025-03, Electronic Code of Federal Regulation (eCFR) https://gov.ecfr.io/cgi-bin/ECFRl, Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 2025-0117 and Department of the Air Force Federal Acquisition Circular (DAFAC) 2024-1016.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses.

See https://gov.ecfr.io and https://www.acquisition.gov for the full text of all provisions and clauses incorporated by reference herein.

Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html.

This procurement is being issued as a 100% total small business set-aside, under NAICS code 561621 - Security Systems Services (except Locksmiths), and a small business size standard of $25M.

Dobbins Air Reserve Base (ARB), Marietta, Georgia, has a requirement to purchase a turnkey service to include an access control system and installation in accordance with the statement of work (SOW) dated 27 August 2025 (Attachment 1). Contractor to furnish all labor, materials, equipment, and services necessary to provide and install five (5) new access control doors at the 94th Aeromedical Staging Training Squadron (ASTS). The Contractor will utilize the Avigilon Unity access control system, or a similar system approved by the Contracting Officer. The system shall facilitate 24-hours access for authorized personnel using their Common Access Card (CAC) or other approved credentials. The contractor shall provide all necessary documentation, including training materials, system manuals, and warranty information.

The objective of this project is to provide a secure and reliable access control system for the 94 ASTS medical staff, enabling authorized personnel to access the facility during non-staffed hours.

Access shall be granted through scanning a CAC or other authorized credential against a proximity card reader, which will authenticate the user against the access control system. The system will maintain an audit trail of access attempts and granted entries.

A firm fixed-price contract is contemplated with an anticipated period of performance (PoP) for completion of work to be performed within 120 calendar days from the date of award.

Any/all deliveries shall be made in accordance with FAR 52.247-34 FOB Destination (NOV 1991).

The place of delivery, acceptance and FOB destination point is Dobbins ARB, Marietta, GA.

Offerors shall provide at least the same warranty terms, including offers of extended warranties, offered to the general public in customary commercial practice.

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition. Written proposals are required (oral offers will not be accepted). Submission of proposals must be in accordance with FAR 52.212-1, Instructions to Offerors - Commercial Items and any addenda to the provision. See Addendum to FAR 52.212-1.

The provision at FAR 52.212-2, Evaluation - Commercial Items applies to this acquisition. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: See Addendum to FAR 52.212-2.

The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items applies to this acquisition. Offerors are required to complete the electronic annual representations and certifications at the System for Award Management https://www.sam.gov, as well as the following:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.209-7, Information Regarding Responsibility Matters

52.229-11 Tax on Certain Foreign Procurements—Notice and Representation

252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation

For your convenience all referenced certifications are attached to this solicitation. (Attachment 2)

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to this acquisition:

52.203-13, Contractor Code of Business Ethics and Conduct 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 52.204-27, Prohibition on a ByteDance Covered Application 52.219-6, Notice of Total Small Business Aside 52.219-33, Nonmanufacturer Rule 52.222-3, Convict Labor 52.222-19, Child Labor-Cooperation with Authorities and Remedies 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers With Disabilities 52.222-50, Combating Trafficking in Persons 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

The following additional FAR and FAR Supplement provisions and clauses also apply:

52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services 52.204-7, System for Award Management 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures 52.223-5, Pollution Prevention and Right-to-Know Information 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020, Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7024, Notice on the Use of the Supplier Performance Risk System 252.211-7003, Item Unique Identification and Valuation 252.223-7008, Prohibition of Hexavalent Chromium

252.225-7000, Buy American-Balance of Payments Program Certificate 252.225-7001, Buy American and Balance of Payments Program 252.225-7002, Qualifying Country Sources as Subcontractors 252.225-7055, Representation Regarding Business Operations with the Maduro Regime 252.225-7056, Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation 252.225-7060, Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7006, Wide Area WorkFlow Payment Instructions 252.232-7010, Levies on Contract Payments 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000, Subcontracts for Commercial Items 252.246-7004, Safety of Facilities, Infrastructure, and Equipment for Military Operations 252.246-7008, Source of Electronic Parts 252.247-7023, Transportation of Supplies by Sea – Basic (10 U.S.C. 2631(a)) 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow accessed through the Procurement Integrated Enterprise Environment (PIEE) website (https://piee.eb.mil).

Wide Area Workflow Training may be accessed online at https://piee.eb.mil.

All responsible organizations may submit a proposal, which shall be considered.

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Items

Offerors must follow the instructions contained herein to assure timely and equitable evaluation proposals. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The response shall consist of three parts: Administrative, Technical and Price.

Submission of Offers: Electronic Submission of offers is required. Offers shall be submitted via email to the Contract Specialist: Brittney Bass, brittney.bass@us.af.mil and the Contracting Officer:

LaDana Frierson, ladana.frierson.1@us.af.mil. Offers must be submitted NLT 2:00 PM, (EDT) on Friday, 19 September 2025. Offerors shall submit a clear and complete proposal and include only information that is relevant to this notice. The subject line of all emails that comprise the proposal shall be formatted as follows: Subject: FA670325Q0025/Company Name/Email X of X (insert number of the email and total number of emails).

The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists; Offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer, LaDana Frierson via email ladana.frierson.1@us.af.mil with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions with the Offerors. This reservation includes matters of additional or substitute pages of the initial proposal.

Exchanges of acquisition information between Government and Offerors will be controlled by the Contracting Officer, LaDana Frierson.

ADMINISTRATIVE/CONTRACT DOCUMENTATION

1. Contact Information: Provide cage code, EUI, socio-economic entity type for 100% small business set aside, company address, phone number, proposal Point of Contact (POC) and email address for the proposing prime and each of the teaming members.

2. Validity Statement: The Offeror shall make a clear statement the proposal is valid for 45 calendar days from the date specified for receipt of offers.

3. Exceptions to Terms and Conditions:

a. Exceptions to terms and conditions of the solicitation are strongly discouraged. Failure to comply with the terms and conditions of the solicitation may result in an Offeror being removed from consideration for award.

b. Exceptions taken to terms and conditions of the solicitation, to any of its formal attachments, or to other parts of the solicitation shall be identified.

c. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken.

d. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost and specific requirement of the solicitation.

4. Offeror Representations and Certifications: Utilizing the provision 52.212-3 -- Offeror Representations and Certifications – Commercial Products and Services, Offerors shall complete the necessary fill-ins, representations and certifications as set forth in the solicitation (Attachment 2).

5. Offeror’s shall complete NIST SP 800 171 Assessment in accordance with DFARS 252.204- 7020, NIST SP 800 171 DoD Assessment Requirements. Offeror’s shall complete this assessment in the Procurement Integrated Enterprise Environment (PIEE) at piee.eb.mil and use the module Supplier Risk Performance System (SPRS). Offeror’s are required to obtain a score of 110. Un unable to achieve a score of 110, the clause requires the date all requirements are expected to be implemented (i.e., a score of 110 is expected to be achieved.) This assessment will be used in the Contracting Officer’s determination of responsibility.

TECHNICAL

Technical Approach. The Offeror shall include the following information to demonstrate a sound technical approach to meet the requirements:

Subfactor 1 – Technical Specs: The Offeror shall provide product specs which outlines the Offeror’s anticipated components/supplies required for the Access Control System outlined in the SOW (Attachment 1).

Subfactor 2 – Written Narrative: The Offeror shall provide a detailed written narrative of the proposed technical approach to allow the Government to evaluate the Offeror's design, method of installation, and equipment which meets or exceeds all requirements of the SOW (Attachment 1).

Include any/all additional details, schedules, tables, etc., or other information required to clearly illustrate and describe the approach to provide the required Access Control System.

Subfactor 3 – Contractor Qualifications: The Offeror shall provide documentation for Licensing, Warranty, Training materials and System manuals outlined in the SOW (Attachment 1).

PRICE

All information relating to the price must be included in the section of the proposal designated as the price volume.

1. General Instructions: Information is provided to assist you in submitting information other than certified cost or pricing data that is required to evaluate the reasonableness and balance of your proposed price. Compliance with these requirements is mandatory and failure to comply may result in rejection of your proposal. Unbalanced pricing poses an unacceptable risk to the Government and may be a reason to reject an Offeror's proposal. Offers should be sufficiently detailed to demonstrate their reasonableness and balance. The burden of proof for credibility of proposed prices rests with the Offeror.

2. Exceptions: List any exceptions taken to the pricing requirements stated in this solicitation and state assumption(s) made by the Offeror. Provide complete rationale.

3. Insert proposed unit and extended price for a Firm Fixed Price (FFP). All dollar amounts provided shall be rounded to the nearest dollar.

4. Offerors shall ensure their information is up to date in the System for Award Management (SAM) https://www.sam.gov.

5. Data beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price Volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

6. If, after receipt of proposals, the Contracting Officer determines that there is insufficient data available to determine price reasonableness, the Offeror shall be required to submit additional cost or pricing data.

ADDENDUM TO FAR 52.212-2, Evaluation -- Commercial Items

Basis for Contract Award

1. This acquisition is conducted in accordance with Federal Acquisition Regulation (FAR) 12, Acquisition of Commercial Items and FAR 13, Simplified Acquisition Procedures. The Government intends to award a firm fixed-price contract to the Offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose proposal conforms to the solicitation's requirements and is judged to represent the lowest priced technically acceptable (LPTA) proposal.

2. The Government intends to make one contract award without discussions. Proposals should be submitted initially on the most accurate and favorable terms from a price and technical standpoint.

However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Offerors should not assume they will be contacted or afforded an opportunity to clarify, discuss and/or revise their proposals. The Government reserves the right to reject any or all offers if such action is in the Government's best interests.

3. If, during the evaluation process, it is determined to be in the best interest of the Government to hold discussions, Offeror responses and/or any revision(s) to an Offeror’s proposal will be considered in making the award decision. If the Offeror's proposal was evaluated as acceptable at the time discussions are closed, any changes or exceptions in the revised proposal are subject to evaluation and may introduce risk that the Offeror's proposal be determined unacceptable and ineligible for award.

4. Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable and the proposal therefore, ineligible for award.

EVALUATION PROCESS.

The Government will use the following procedures to evaluate offers:

Synopsis of Evaluation

1. Each responsive offer received will be ranked by price from lowest to highest.

2. The two (2) lowest priced offers will be evaluated for technical acceptability in accordance with Table 1 below. Should one (1) of the two (2) lowest priced offers be rated unacceptable, the Government will evaluate the next lowest priced offer for technical acceptability. Once the Government determines two (2) low offers acceptable, the Government will end its evaluation process with no other offers being evaluated.

3. Award will be made to the LPTA responsible Offeror.

Evaluation Factors and Subfactors

The following evaluation factor and subfactors will be used to evaluate each proposal. Any factor or subfactor determined to be unacceptable will render the entire proposal ineligible for award.

Factor 1 – Technical Capability

The Government’s technical evaluation team shall evaluate the technical factor/subfactors on an acceptable or unacceptable basis, assigning one of the ratings described below. A technical factor/subfactor evaluated as “Unacceptable” will render the entire proposal unacceptable and, therefore, unawardable. Only those proposals determined to be technically acceptable, either initially or as a result of discussions, will be considered for award. However, the Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

TABLE 1 – TECHNICAL RATINGS

Rating Description

Acceptable Proposal meets the requirements of the solicitation

Unacceptable Proposal does not meet the requirements of the solicitation

Factor 2 - Price

1. Offeror’s price must adhere to all requirements of FAR 52.212-1 and Addendum to FAR 52.212-

1. The Offeror’s Price proposal will be evaluated for award purposes, based upon the total evaluated price proposed. The Total Evaluated Price (TEP) shall be calculated by multiplying the unit price by the quantity to calculate the extended prices for all of the firm fixed priced CLINs, then totaling those amounts.

2. The Offeror's price will be evaluated for completeness and reasonableness. An Offeror whose price is determined to be unfair or unreasonable may not be considered for award.

FAIR AND REASONABLE: The existence of adequate price competition is expected to support a determination of fair and reasonable pricing. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information may be required to support the proposed price.

List of Attachments:

Attachment 01 – Statement of Work dated 27 August 2025 Attachment 02 – Offeror Representations and Certifications Attachment 03 – Wage Determination dated 08 July 2025