Combined Synopsis_Solicitation 36C24126Q0814.docx

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR 12.603, as supplemented by the current Federal Acquisition Circular (FAC 2026‑01) and the Department of Veterans Affairs Acquisition Regulation (VAAR). This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

This acquisition is 100% set aside for Small Business concerns in accordance with FAR 19.502-2 Total small business set-asides and FAR 52.219‑6, Notice of Total Small Business Set‑Aside. Offerors must qualify as Small Business concerns under the applicable NAICS code at the time of quote submission and at the time of award. The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5 million.

The PSC is J061.

The Department of Veteran Affairs (VA) Central Western Massachusetts Medical Center located at 421 North Main St. in Leeds, MA 01053 is seeking to purchase services for the repair or replacement of Generator 4A Switchgear as outlined in the Performance Work Statement:

Performance Work Statement Location(s):Edward P. Boland Campus, 421 N Main st Leeds, MA 01053

1. Overview

1.1 General Intent

The Contractor shall provide professional services to include all labor, transportation, materials, apparatus, tools, equipment and permits necessary to perform the work in accordance with the contractual requirements contained herein. Bidders will provide either a quote to repair or replace, or both.

All work must adhere to applicable NFPA, VHA, OSHA, EPA, and Mass DEP standards.

1.2 Contract Specific Requirements – Repair or Replace Generator 4A Switchgear After award, but prior to the start of any field work, the contractor shall contact the contract point of contact (POC) (e.g. Contracting Officer’s Representative, COR) to review proposed methods and plans for the completion of the work.

Please note the bidding requirements related to this solicitation to ensure the following requirements are met. Failure to comply with bidding requirements may result in proposals being found to be not technically acceptable.

The following shall be performed:

a. The contractor shall submit detailed quotes for either repairing or replacing the existing electrical switchgear.

b. Quotes shall include:

a. Itemized costs for materials, labor, and any additional services.

b. Proposed scope of work for repair or replacement.

c. Description of the switchgear, specifications, and compliance with NFPA 99 standards for healthcare facilities.

d. Estimated project timeline.

e. Certification that the proposed switchgear will meet all applicable NFPA 99 requirements, including safety, reliability, and electrical performance standards.

f. The contractor shall review existing switchgear conditions and provide recommendations with supporting documentation. Attendance at the pre-bid walk through is highly recommended to review the existing equipment.

c. Provide temporary 3-phase 120Y208 generator and all necessary cables of sufficient capacity to run all loads currently supplied by the existing generator. Temporary generator must be able to be started by existing ATS Control panel.

d. Existing generator to remain.

e. Install new 3-phase switchgear or repair existing capable of starting EXISTING 350KW generator.

f. Switchgear shall have the required capacity and response to pick up and carry the load within the time specified NFPA 99, Table 6.11.1(b).

g. New or repaired switchgear will have safety controls and indicator lights IAW NFPA 99, Table 6.7.1.3.8.2 and 6.7.1.3.8.3.

h. New or repaired switchgear will have the following meters:

i. Ammeter

ii. Voltmeter

iii. Frequency Meter

iv. Watt Meter

v. Hour Meter (set to current generator hours)

vi. Switchgear shall include a communications module capable of sending alarms via bacnet. Contractor to verify IT requirements.

i. Repair or replace will include a digital HMI.

1.3 General Scope Items

The following is a list of general scope considerations:

1. All fieldwork shall be scheduled at least 3 business days in advance with POC/COR.

2. The site shall be left clean of all debris and hazardous materials daily.

3. Coordinate with VA CWM HCS GEMS coordinator for the signing of the waste manifests or management regulation.

4. Submit product data and work plan for all materials to the POC/COR prior to utilization.

5. A Quality Assurance Surveillance Plan (QASP) will be included as an attachment to this solicitation to ensure performance standards are met.

6. The period of performance will be approximately 9 months from NTP.

1.4 Site Access and Management Requirements

The contractor shall be solely responsible for the management, including all associated labor, equipment, materials, shipping, and inspection, to meet the requirements of the project.

The contractor must have the following additional requirements before working on site:

1. Contractor badge, if issued, must be obtained and visibly worn by contractor or representative at all times while on campus.

These requirements are applicable to all contractor employees and subcontractors working in and around campus buildings unless stated otherwise by POC/COR. The contractor is ultimately responsible for the behavior of employees and subcontractors.

Any waste generated shall be properly disposed of and documented by the contractor.

Questions or concerns shall be addressed with the POC/COR.

1.5 List of Attachments

The following list of documents are attached to this PWS for Contractor use as necessary:

1. Existing Switchgear Wiring Diagrams

2. Quality Assurance Surveillance Plan (QASP)

3. Wage Determination 2015-6115 Revision 4 dated 6/25/2026

2. Submittals The contractor shall provide the following submittals as soon as they are available or by the required date(s) communicated by the POC/COR:

· Proposed Materials and Equipment

3. Proposed Schedule All on-site work (including cleanup) shall take place during the following times, unless otherwise approved by the POC/COR:

0700-1530 Monday through Friday Off-hour work for activities impacting normal operations or scheduling conflicts are generally 17:00-06:00 Monday- Friday and anytime Saturday and Sunday.

Holidays excepted unless other times are arranged in advance and approved in writing by the POC/COR.

4. Bidding Requirements Evaluation of bids shall be based on:

1. Completeness and specificity of contractor’s plan to adhere to all requirements outlined herein and outlined bid documents required.

4.1 Parking

Parking is rigidly controlled throughout the Medical Center. Contractor parking is only allowed in designated areas (subject to change). Parking in designated patient parking areas is strictly prohibited. Parking on grass is also prohibited. Parking for equipment necessary to perform the work will be authorized in advance of starting the project. Parking passes will be issued by the POC/COR when necessary.

4.2 Storage of Equipment and Materials

The contractor shall arrange with the POC/COR for allocation of required workspace and for the storage of equipment and material to be used for this project. Storage space is very limited. There are no exclusive areas within the campus that can be given to the contractor for their storage needs. Additionally, a contractor trailer is NOT permitted for this project. The Contractor should schedule delivery of materials to limit the amount of storage space and time. The warehouse CANNOT accept, or store, deliveries associated with a contract and not purchased directly by the VA (i.e. no drop-shipping contract supplies).

4.3 Debris Removal

The Contractor/Installer shall be required to remove waste materials and debris daily (unless otherwise authorized by POC/COR) from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

4.4 Site Utilities

In the event a shutdown, restriction, or interruption of any utility services is required, a written request must be submitted (at least 14 calendar days in advance) and approved by the VA POC/COR. All utility shutdowns must be reviewed and approved by the VA.

5. Material and Workmanship Quality All materials and workmanship shall comply with all codes, standards, and requirements of all Authorities Having Jurisdiction (AHJ). All work shall be done in accordance with contract terms and conditions and in a professional manner according to the best trade practices and to the satisfaction of the POC/COR. This includes work performed by subcontractors.

Appendix A– Photos Existing Load Bank Controls Existing Switchgear Main Breaker Detail Main Breaker Trip Unit Main Breaker

Existing ATS Control Panel Battery Charger

Day Tank Controls Day Tank

Generator Data Plate 01 Generator Data Plate 02

**************** End PWS ****************

SAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA’s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications— Commercial Products and Commercial Services.

The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/ The applicable Wage Determination for this contract is WD 2015-6115 Rev. 5, dated 8/13/2026 for Hampshire County, Massachusetts.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value‑added resellers under NAICS 541519, if the acquisition—

(1) Is set‑aside above SAT;

(2) Uses HUBZone price evaluation preference; or

(3) Is an 8(a), HUBZone, SDVOSB, EDWOSB, or WOSB set‑aside.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified. Offers may be submitted on SF‑1449, letterhead stationery, or as otherwise specified. As a minimum, offers must show—

(1) Solicitation number;

(2) Time and date for receipt of offers;

(3) Name, address, telephone number;

(4) Technical description sufficient to evaluate compliance;

(5) Express warranty terms;

(6) Price and discounts;

(7) Remit‑to address;

(8) Completed FAR 52.212‑3 reps/certs;

(9) Acknowledgment of amendments;

(10) Past performance information when required;

(11) A statement specifying agreement with all terms/conditions.

(c) Period for acceptance. Offeror agrees to hold prices firm for 60 days, unless another period is specified in an addendum.

(d) Product samples. Submitted when required.

(e) Multiple offers. Allowed when compliant with FAR 4.10.

(f) Late submissions. Late offers may not be considered except under limited conditions.

(g) [Reserved.]

(h) Contract award. Government may award without discussions.

(i) Requirements documents. May be obtained from ASSIST/GSA.

(j) Unique Entity Identifier (UEI). Required for all offers exceeding the micro‑purchase threshold.

(k) [Reserved.]

(l) Notification. The CO will not notify unsuccessful offerors.

2. ADDENDUM to FAR 52.212‑1 — Instructions to Offerors-Commercial Products and Commercial Services (DEVIATION AUG 2025)

The applicable NAICS for this procurement is 811310 with a small‑business size standard of $12.5 Million. Offerors shall verify Small Business eligibility via U.S. Small Business Administration at both quote submission and award.

Submission of Quotes:

Submit signed and dated quotes to the Contract Specialist Juliette Buchanan at Juliette.Buchanan@va.gov on or before the date/time identified in the solicitation. Quotes must include:

· Solicitation number: 36C24126Q0814.

· Name, address, telephone number, and UEI.

· Technical Proposal, including:

Evidence of OEM training/certifications.

Detailed Technical Approach addressing full PWS compliance Safety/infection control plans.

Parts sourcing plan.

· Past Performance: minimum of three recent/relevant contracts of similar scope

· Price Proposal, including pricing for all CLINs for both repair and replacement options. The award will be a firm-fixed total price per option (repair or replacement), with itemized rates used to support the quotes.

· Confirmation of SB status.

· Active SAM registration:

Completion of FAR 52.212‑3 or confirmation of current SAM submission.

· Acknowledgment of all solicitation amendments.

· Offeror acknowledges and agrees to comply with FAR 52.219‑14 Limitations on Subcontracting and 13 CFR 125.6. The Government may request evidence of compliance during performance (e.g., invoices or subcontract details). No separate certificate is required at the time of quote.

· A statement specifying agreement with all terms/conditions:

“The terms and conditions in the solicitation are acceptable without modification.”

OR

“The terms and conditions are acceptable with the following exceptions:” (list & justify).

Offerors shall hold prices firm for 60 days, per customer amendment regarding weather constraints.

Late quotes will only be accepted if received prior to purchase‑order issuance and if doing so does not delay the Government.

Offerors may submit alternative technical or price quotes if all alternatives fully comply with the PWS.

The Government intends to evaluate quotes using comparative evaluation under FAR Subpart 12.6 and may award without discussions. Offerors should submit their best terms initially.

All questions must be submitted in writing to the Contracting Officer. The cutoff date/time is: 14‑SEP‑2026, 4:00 PM EST.

Quotes are due: 18‑SEP‑2026, 4:00 PM EST, via email only (no hand deliveries).

The required attachments to the quote are:

· Pricing schedule (repair and replacement CLINs).

· Any required technical documents.

· Acknowledged amendments.

3. FAR 52.212-2, “Evaluation-Commercial Products and Commercial Services”

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(Evaluation will be conducted under RFO FAR 12.201‑1/12.201‑2) Decision factors:

Technical (most important).

Past Performance.

Price.

Technical and past performance, combined, are more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

4. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

5. As prescribed in 852.102(a), insert the following provision:

Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] (End of provision)

The following FAR contract clauses apply to this acquisition:

FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026)

(a) Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of clause)

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far.

· 52.203-6 Restrictions on Subcontractor Sales to the Government (Alternate I) - Nov 2021

· 52.203‑11 Certification & Disclosure Regarding Payments to Influence Federal Transactions — SEP 2024

· 52.203‑17 Contractor Employee Whistleblower Rights — NOV 2023

· 52.203‑19 Prohibition on Requiring Internal Confidentiality Agreements — JAN 2017

· 52.204‑7 System for Award Management — (DEVIATION NOV 2025)

· 52.204‑9 Personal Identity Verification of Contractor Personnel — JAN 2011

· 52.204‑13 System for Award Management – Maintenance — (DEVIATION NOV 2025)

· 52.204‑23 Prohibition on Contracting for Kaspersky Lab Products — DEC 2023

· 52.204‑25 Prohibition on Certain Telecommunications & Video Surveillance Equipment — NOV 2021

· 52.209‑6 Protecting the Government's Interest (DEVIATION NOV 2025)

· 52.209‑10 Prohibition on Contracting with Inverted Domestic Corporations — (DEVIATION NOV 2025)

· 52.219-6 Notice of Total Small Business Set-Aside — NOV 2020

· 52.219‑8 Utilization of Small Business Concerns —(DEVIATION JAN 2025)

· 52.219‑14 Limitations on Subcontracting — (DEVIATION OCT 2022)

· 52.219-28 Postaward Small Business Program Rerepresentation — JAN 2025

· 52.222‑3 Convict Labor — JUN 2003

· 52.222‑18 Certification Regarding Knowledge of Child Labor — FEB 2021

· 52.222‑35 Equal Opportunity for Veterans — (DEVIATION JUN 2020)

· 52.222‑36 Equal Opportunity for Workers with Disabilities (DEVIATION NOV 2025)

· 52.222‑37 Employment Reports on Veterans — (DEVIATION JUN 2020)

· 52.222‑40 Notification of Employee Rights Under the NLRA (DEVIATION) — NOV 2025

· 52.222‑41 Service Contract Labor Standards (DEVIATION) — NOV 2025

· 52.222‑44 FLSA & SCLS Price Adjustment — MAY 2014

· 52.222‑50 Combating Trafficking in Persons (DEVIATION) — NOV 2025

· 52.222‑54 Employment Eligibility Verification (DEVIATION) — NOV 2025

· 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 – JAN 2022

· 52.222‑62 Paid Sick Leave — JAN 2022

· 52.223‑11 Ozone‑Depleting Substances (DEVIATION) — MAY 2024

· 52.223‑12 Maintenance, Service, Repair, or Disposal of Refrigeration/AC Equipment (DEVIATION) — MAY 2024

· 52.223‑20 Aerosols — MAY 2024

· 52.223‑21 Foams — MAY 2024

· 52.223‑23 Sustainable Products (DEVIATION) — MAY 2024

· 52.225-1 Buy American-Supplies - OCT 2022

· 52.225-2 Buy American Certificate - Oct 2022

· 52.228‑5 Insurance—Work on a Government Installation — JAN 1997

· 52.232‑33 Payment by EFT—SAM — OCT 2018

· 52.232‑40 Accelerated Payments to Small Business Subcontractors — MAR 2023

· 52.233‑3 Protest After Award — AUG 1996

· 52.233‑4 Applicable Law for Breach of Contract Claim — OCT 2004

· 52.240‑93 Basic Safeguarding of Covered Contractor Information Systems (DEVIATION NOV 2025) The following VAAR clauses apply to this acquisition:

· 852.201‑70 Contracting Officer’s Representative — DEC 2022

· 852.203‑70 Commercial Advertising — MAY 2018

· 852.211-70 Equipment Operation and Maintenance Manuals - NOV 2018

· 852.212-71 Gray Market and Counterfeit Items - FEB 2023

· 852.222‑71 Compliance with Executive Order 13899 (DEVIATION) — APR 2025

· 852.223-71 Safety and Health (SEP 2019)

· 852.228‑71 Indemnification & Insurance — MAR 2018

· 852.237‑74 Non‑Discrimination in Service Delivery — OCT 2019

· 852.242‑71 Administrative Contracting Officer — OCT 2020

ATTACHMENT 1

PRICE SCHEDULE

Repair Option

Total Repair Option (Firm-fixed price)

Replacement Option

Total Replacement Option (Firm-fixed price)

ATTACHMENT 2

PAST PERFORMANCE WORKSHEET

1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:

2. Contracting Activity Address:

10. Place of Performance:

11. Description of Work (Use a continuation sheet if necessary):

12. List any commendations or awards received:

13. List of Major Subcontractors:

1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:

2. Contracting Activity Address:

10. Place of Performance:

11. Description of Work (Use a continuation sheet if necessary):

12. List any commendations or awards received:

13. List of Major Subcontractors:

1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:

2. Contracting Activity Address:

10. Place of Performance:

11. Description of Work (Use a continuation sheet if necessary):

12. List any commendations or awards received:

13. List of Major Subcontractors:

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