Combined Synopsis Soliciation RFQ.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA481425P0023 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03; Effective 17 January 2025.

This is a 100% set-aside for small businesses.

The North American Industry Classification System (NAICS) code for this project is 561621 with a size standard of $25.0M.

**Notice to Vendor(s)/Supplier(s)**:

The purpose of this Combined Synopsis and Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to:

The Joint Communications Support Element (JCSE) at MacDill AFB is looking to replace its current, non-functional fire alarm system with an updated, addressable fire alarm system. The project involves the removal and disposal of the old system, followed by the installation of a new Potter or equivalent Fire Alarm Control Panel. The contractor will oversee the design, installation, and testing of the new system, ensuring it meets all safety and code requirements.

They will also handle site assessments, material selection, and coordination with the fire department. Throughout the process, the contractor is responsible for managing all logistics and personnel and ensuring minimal disruption to the facility’s daily operations while disposing of the outdated system and related materials.

Ship to Address and/or Place of Performance: JCSE BLDG 3742 8532 Marina Bay Dr, Tampa, Florida, 33621

The Contract Line Item Number (CLIN) Schedule is provided below:

Item Description Quantity Unit Unit Cost Total Amount

0001 RUBB Communications Building – Fire Alarm Replacement

1 PJ

TOTAL

1 PJ

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

1. Addendum to 52.212-1, Instructions to Offerors – Commercial Items (Nov 2021)

FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Oct 2018) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (B)(12) is added as follows:

As part of a vendors quote, the following information must be furnished:

(i) Company Name

(ii) Cage Code

(iii) Number of Employees (used to evaluate size status)

(iv) Total Yearly Revenue (used to evaluate size status)

(v) Estimated Delivery Date

(vi) Payment Terms

(vii) Warranty Terms

(viii) FOB (Destination or Origin)

(ix) Shipping Costs

2. Evaluation of Quotations or Offers

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quotes will be evaluated for technical compliance and price.

a. Technical. Brand Name or Equal purchase descriptions are included in this RFQ. Unless the vendor clearly indicates in its quote that the product/s being offered are an “equal” product, the vendor shall provide the brand name product/s referenced in this RFQ.

The requirement shall be fulfilled in accordance with the attached Statement of Work (SOW). This is a Brand Name or Equal acquisition.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1070_147634

To be considered responsive, vendors are required to:

(1) Clearly identify an “or equal” products by

(i) Brand name, if any; and

(ii) Make or model number.

(2) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(3) Clearly describe any modification the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modification.

b. Price. To be considered responsive, vendors shall provide pricing for all items specified in the above CLIN Schedule.

3. Basis for Award

Lowest Price Technically Acceptable. A technical advisor will compare a vendor’s quoted solution against the requirements outlined in the SOW (reference attachment 1) and assign a technical rating of either “Acceptable” or “Not Acceptable”. If the lowest priced vendor is rated to be “Acceptable”, an award decision can be finalized. If the lowest priced vendor is rated to be “Acceptable”, review of the next lowest priced quote will continue until an “Acceptable” rating is achieved or until all quotes are evaluated. In order to determine price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition).

4. Quote/Question Suspense & Submission Instructions

NOTE: Preferred method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government.

Any offer not sent via email to the appropriate government POC’s or the address if mailing, will be considered nonresponsive.

a) RFQ due date: 14 July 2025

RFQ due time: 10:00 AM (EST) Email Quotes to: Oscar.aquino_ramirez.1@us.af.mil & barbara.squitieri@us.af.mil

b) All questions regarding this RFQ must be emailed to oscar.aquino_ramirez.1@us.af.mil and barbara.squitieri@us.af.mil by 10:00 AM EST on 09 July 2025.

5. Provisions and Clauses

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions and clauses may be obtained via the internet through the following websites:

https://www.acquisition.gov, http://www.arnet.gov/far/, or http://safaq.hq.af.mil/contracting. NOTE: ALL PROVISIONS WILL BE REMOVED

AT TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 2 for list of applicable FAR provisions and clauses.

The following DFAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 2 for list of applicable DFAR Provisions and Clauses.

Attachments: 2

1. Statement of Work

2. Provisions & Clauses mailto:Oscar.aquino_ramirez.1@us.af.mil mailto:barbara.squitieri@us.af.mil mailto:oscar.aquino_ramirez.1@us.af.mil mailto:barbara.squitieri@us.af.mil https://www.acquisition.gov/ http://www.arnet.gov/far/ http://safaq.hq.af.mil/contracting