Combined Synopsis _RFQ Number 19ET1026Q0007.pdf
PDF 216 KB Posted
- Attached to
- Water Treatment System maintenance Federal contract opportunity
- Solicitation number
- 19ET1026Q0007
- Issued by
- Department of State
About this file
This is a Combined Synopsis/Solicitation issued by the U.S. Department of State for preventive maintenance services for water treatment systems at the U.S. Embassy in Addis Ababa, Ethiopia. The solicitation number is 19ET1026Q0007, issued on February 24, 2026, as a Request for Quotations (RFQ). Quotations must be submitted electronically to addiscontract@state.gov no later than March 25, 2026, at 3:00 p.m. Addis Ababa time. Questions are due by March 10, 2026, at 4:00 p.m., and a site visit is scheduled for March 5, 2026, at 10:00 a.m., requiring registration by March 3, 2026.
The contract is a firm-fixed-price, single-award acquisition for a 12-month base period with four optional 12-month extension periods. The contractor must provide both chemical products and application services, including monitoring and reporting, for potable water and HVAC water treatment systems located at designated residences in Addis Ababa. Services must comply with NSF, AWWA, ANSI, ASTM, NFPA, UL, IEEE, NEMA, and OSHA standards. Key responsibilities include bi-annual site visits of at least five working days, providing minimum two hours of annual training in English, monthly discussions with the Facility Manager, and written service reports within ten business days of each visit. The contractor must maintain a response time of 24 hours or less to Contracting Officer Representative notifications and ensure no more than one customer complaint per month. All labor, equipment, containers, personal protective equipment, vehicles, fuel, and disposal costs are contractor-furnished. Pricing must include Defense Base Act insurance premiums; bank transfer fees and taxes will not be reimbursed. Award will be made to the lowest-priced, technically acceptable offeror.
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| File | Type | Posted |
|---|---|---|
| RFQ 19ET1026Q0007-Water Treatment System Maintenance.pdf |
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Text version
Combined Synopsis/Solicitation
Preventive Maintenance Service
FOR Water Treatment System
Solicitation Number: 19ET1026Q0007
Issue Date: February 24, 2026
Issued as : Request for Quotations (RFQ)
Response Due Date/Time: March 25, 2026, at 3:00pm (9:00 p.m.(afternoon)
Addis Ababa time).
Agency: U.S. Department of State / U.S Embassy Addis Ababa, Ethiopia
NAICS: 238220 Water Supply and Irrigation Systems, which covers treatment
PSC: J046 Maintenance/Repair of Water Purification Equipment
This Acquisition is : Unrestricted - Full and Open
Place of Performance: Addis Ababa, Ethiopia at designated residences
Type of Contract: Firm-Fixed-Price
Award Type: Single award
1. Description
This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued.
2. Period of Performance
Base period: 12 months from date of award, with four 12-month option periods.
3. Statement of Work
A. Service Scope
• Responsible to provide both the required chemical products and necessary services to apply the chemicals, monitor their performance, and report the results.
• Provide a “support service water treatment” contract. The support service water treatment contract shall involve joint responsibilities between the embassy facility management staff and the water treatment vendor.
• The water treatment service contract will include but not limited to combinations of physical methods, chemical methods, equipment servicing and testing to control water-related problems such as corrosion, scaling, general deposits, and microbiological fouling of the HVAC and potable water systems. All work shall comply with the requirements described in the following, as a minimum:
1. NSF Standards (National Sanitation Foundation)
2. AWWA Standards (American Water Works Association) ANSI Standards
3. SDS Regulations
4. ASTM D
5. NFPA Codes
6. UL Standards
7. IEEE Standards
8. NEMA Standards
9. OSHA Standards
10. And all applicable manufacturer O&M and installation instructions/requirements.
• Provide good chemicals and have a storage life expectancy of at least 1 year.
• Establish minimum and maximum control ranges for each treatment chemical and avoid unnecessary high levels of chemicals to mitigate cost and adverse chemical reactions from improper high level chemical dosage.
B. Compliance & Reporting
• Provide minimum two hours of familiarization annually in English to acquaint operators in the necessary water treatment tests, the control ranges for each treatment chemical, safe handling of equipment and chemicals, and new water treatment procedures/technologies.
• Visit the embassy on a bi-annual basis (two times a year – every six months) and stay at post for at least five working days.
• Discuss the water treatment conditions with the Facility Manager and operating engineers on a monthly basis and follow up with a written service report within ten business days after each visit.
C. Security & Access
• Coordinate access with the COR; adhere to site access protocols and any required badging.
• Personnel must be identifiable (uniforms or badges) and trained in safe handling.
D. Government Furnished & Contractor Furnished
• Contractor Furnished: Labor, containers, PPE, all equipment and supplies.
• Government Furnished: Site access.
E. Service Levels
• All required services are performed and no more than one (1) customer complaint is received per month.
• Response time to COR notifications ≤ 24 hours.
4. Pricing
Offerors shall submit firm- fixed price. Include all labor, equipment, vehicles, containers, fuel, fees, and disposal charges.
A. Base Year (--------------)
CLIN Description Quantity of
Equipment
Type of services
No. of servic e
Unit price / service ($) Total per year ($)
Potable Water
Treatment System 1 Annual 1
001-A
HVAC Water
Treatment System 1 Annual 1
002-A
*Defense Base Act
(DBA) insurance premium costs
Total Base Year
B. Option Year One (-------------)
Quantity of
Equipment
Type of services
No. of service
Unit price / service ($)
Total per year
Potable Water Treatment
System 1 Annual 1
101-A
HVAC Water Treatment
System
102-A
Total Option Year 1
C. Option Year Two (-------------)
Quantity of
Equipment
Type of services
No. of service
Unit price / service ($)
Total per year ($)
Potable Water Treatment
System 1 Annual 1
201-A
HVAC Water Treatment
System
202-A
Total Option Year 2
D. Option Year Three (------------)
Quantity of
Equipment
Type of services
No. of service
Unit price / service ($)
Total per year ($)
Potable Water Treatment
System 1 Annual 1
301-A
HVAC Water Treatment
System
302-A
Total Option Year 3
E. Option Year Four (----------------)
Quantity of
Equipment
Type of services
No. of service
Unit price / service ($)
Total per year ($)
Potable Water Treatment
System 1 Annual 1
401-A
HVAC Water Treatment
System
402-A
Total Option Year 4
*Note - DBA insurance reimbursement. Other additional charges like the bank transfer fee and tax will not be reimbursed.
Other additional charges like the bank transfer fee and tax will not be reimbursed.
GRAND TOTAL CONTRACT AMOUNT
The quoter shall complete this blank as part of the quote.
Total of Base period ______________
Total of Option Year one ______________
Total of Option Year two ______________
Total of Option Year three______________
Total of Option Year four _______________
GRAND TOTAL ________________________
5. Provisions and Clauses
The following provisions and clauses apply to this acquisition:
• FAR 52.212-1, Instructions to Offerors—Commercial Products and
Commercial Services (SEP 2023).
• FAR 52.212-3, Offeror Representation and Certifications—Commercial
Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025)
• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and
Commercial Services (NOV 2023)
• FAR 52.212-5, Contract Terms and Conditions Required to Implement
Statutes or Executive Orders—Commercial Products and Commercial
Services (JAN 2025) (DEVIATION FEB 2025)
6. Evaluation Criteria
Award will be made to the lowest-priced, technically acceptable offeror.
7. Submission Instructions
Offers must be submitted electronically to addiscontract@state.gov no later than
March 25, 2026, at 3:00pm (9:00 p.m.(afternoon) Addis Ababa time).
Questions are due by March 10, 2026 at 04:00pm (10:00 p.m.(afternoon) Addis
Ababa time).
8. Site Visit
A site visit will be held on March 5,2026 at 10:00 a.m. (4:00 a.m.(morning)
Addis Ababa time). Interested offerors must register by no later than 4:00 p.m.
(10:00 p.m. (afternoon) Addis Ababa time) on March 3, 2026.
9. Point of Contact
PRIMARY POINT OF CONTACT
Kathleen Edgin
Contracting Officer
Email: edginka@state.gov
Phone: +251111306995
SECONDARY POINT OF COTACT
Tigist Bedilu
Procurement Specialist /COR/
Email: BediluTW@state.gov mailto:addiscontract@state.gov mailto:edginka@state.gov mailto:BediluTW@state.gov
Phone: +2511111306191
10. Attachments
• Full solicitation package
End of Combined Synopsis/Solicitation
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