Combined Synopsis - FOC Cheyenne Mtn SFS.docx

29 May 2024

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-24-Q-0059, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04 effective as of 05/01/2024. Defense Federal Acquisition Regulation Supplement effective as of 04/25/2024. Department of the Air Force Federal Acquisition Regulation Supplement DAFAC 2023-0707 effective as of 07/07/2023.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the North American Industry Classification System (NAICS) code is 238220, Plumbing, Heating, and Air-Conditioning Contractors and the small business size standard is $19M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

Paragraph (g) is revised to the following:

Contract award (not applicable to Invitation for Bids). The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all. (See Section 10 of the Combined Synopsis)

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall have FAR 52.212-3, Offeror Representations and Certifications- Commercial Items completed within their active registration located at https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (Feb 2024), apply to this solicitation. All provisions and clauses are listed in Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2. Description of Requirement. This requirement is for the Contractor to engineer, furnish, install and test (EFI&T) 36-strand single mode (SM) fiber optic cable (FOC) from ITB 3000 to ITB 2000 and 12-strand SM FOC each from ITB 3000 to Critical End Buildings (CEBs) 4000, 5000, 6000, 8000, 9000, 10000, and 11000 through existing ducts and/or install new ducts. The Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this SOW. All electronics equipment, supplies, and materials to be installed shall be new and not refurbished.

3. Period of Performance (PoP). 60 days from award date.

4. Contract Line Item (CLIN). See Attachment 2, CLIN Pricing Sheet.

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Cover Letter

Details for assembly of the quotation:

· Cover Letter shall be provided with the following information:

· Offerors Company Name and address

· POC (Name, email and phone) of individual authorized to make decisions on behalf of the company.

· Offeror’s UEI and Cage code

· A statement that the offeror understands the requirement(s) specified in the PWS and will meet the performance standards and requirements therein.

· Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

· Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12-point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed, Times New Roman or Arial font only. No condensed fonts allowed; Times New Roman or Arial font preferred.

· If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

· Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

· The Draft DD Form 254, DoD Contract Security Classification Specification (Draft DD254, Attachment 5), covers all security requirements. Please also refer to the SOW for the specific security requirements. Offerors shall submit a completed Draft DD Form 254 with their proposal. Blocks 6a, 6b and 6c should contain the prime’s information. If continuation sheets are required for completion of all areas, please indicate on the Draft DD Form 254 in the appropriate block. The completed DD254 will be incorporated into the resulting task order.

7. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 17 June 2024 at 1000 hours MT. All quotations should be sent to, Stephen Carr, at stephen.carr.12@spaceforce.mil and Tiffany Harley, at tiffany.harley.2@spaceforce.mil before the due date and time specified.

The site visit will be conducted on, 5 June 2024 at 0800, mountain time at Cheyenne Mountain Space Force Station. We will meet at the visitor center. If you plan on attending, please contact Tiffany Harley, at tiffany.harley.2@spaceforce.mil.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 10 June at 1000 MT. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

OR

10. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

11. Evaluation Criteria. Evaluation criteria will include the following factors:

The Offeror shall demonstrate an effective and sound approach to:

· Technical Acceptability: To be rated technical “Acceptability”, the Capabilities Statement shall show the ability to perform the minimum stated requirements in Section 2.2, in the SOW. Both subfactors must be rated acceptable.

· Subfactor 1: To be rated “Acceptable”, provide OSHA Certificate for confined spaces. The Contractors entering spaces on Cheyenne Mountain SFS are responsible for their personnel and for their own confined spaces permit. Please see: (Reference SOW 2.1.2.1.)

· Subfactor 2: Work shall be performed at the UNCLASSIFIED level. However, the scope of work will be in a secure facility where to be rated “Acceptable,” the minimum of a SECRET clearance will be required of Contractor employees. Please provide draft DD 254 documentation showing clearance status. (Reference SOW 2.1.3.1)

The following table shall be used for the evaluation of Factor 1:

Factor 2 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

The Government may compare Offeror TEPs, compare TEPs to the Independent Government Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a). Evaluation of option prices shall not obligate the Government to exercise the options. For purposes of evaluation, the TEP is defined in Attachment 2.

Attachments:

1. Statement of Work

2. Pricing Worksheet

3. Additional Applicable Clauses and Provisions

4. Wage Determination WD 15-5417 (Rev.-26) dated 9May 2024

5. DD Form 254