Combined Synopsis FCC Yazoo City.pdf

COMBINED SYNOPSIS/SOLICITATION

COMMERCIAL PRODUCTS & SERVICES — SIMPLIFIED ACQUISITION PROCEDURES

Solicitation Number / Notice ID: 08252026 Posted Date: August 25, 2026 Response Date / Closing Time: September 09, 2026, at 12:00 Noon CST Set-Aside: Total Small Business Set-Aside NAICS Code: 334517 — Irradiation Apparatus Manufacturing (Size Standard: 1,000 Employees) Classification Code: 6525 — Imaging Equipment and Supplies: Medical, Dental, Veterinary Issuing Office: Federal Bureau of Prisons (BOP), Field Acquisition Office / FCC Yazoo City

1. Description of Requirement

This is a combined synopsis/solicitation for commercial products and services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Federal Bureau of Prisons (BOP), Federal Correctional Complex (FCC) Yazoo City, MS, has a requirement for the procurement, delivery, rigging, physical installation, and initial system calibration of one (1) Brand-Name GE HealthCare Definium 656 HD Fixed Digital Radiographic System. Competition is restricted exclusively to the specific manufacturer brand and model specified herein under the authority of FAR 13.106-1(b)(1). This solicitation is issued as a Total Small Business Set-Aside.

2. Schedule of Items / Contract Line Items (CLINs)

CLIN Description Qty/Unit

0001 GE Definium 656 HD Gen 6 Base System (Catalog #S4100BSCST). Includes OTS with 12-inch console, standard arm motorized tilting wall stand, premium elevating bariatric table, 24-inch touch monitor, and RCIM2.

1 / EA

0002 Core Mechanical & Power Hardware Suite (Includes OTS Rail Select, OTS Bridge with Cable Management, 65kW High Frequency 3-Phase Generator, Wireless Kit-US, and X-Ray Main Disconnect Panel).

1 / Group

0003 Wireless Detectors, Grids, and Physical Accessories (Includes Two FlashPad HD Wireless Detectors, Wall Stand Grid, Table Grid, Weight Bearing Cover, and mounts).

1 / Group

0004 Proprietary Advanced Clinical Software Suite (Includes Helix 2.2 Image Processing, Auto Image Paste Wall Stand, Table Auto Image Paste, AutoRAD Package, Auto Grid Software, and Intelligent Workflow Suite with 3D camera).

1 / Group

0005 Logistics, Rigging, Installation, and Applications Training (Includes rigging, uncrating, physical placement, calibration, and Launch Classic Applications Training Program - 40 credits).

1 / JOB

3. Mandatory IT Security & Connectivity Clauses

Per the Department of Justice and Federal Bureau of Prisons Office of Information Technology (OIT) Special Authorization Memorandum, the delivered system must comply with the following institutional network mandates:

1. No External Connections: Devices or sub-components that utilize the Global Positioning System (GPS), cellular modems, or any external public internet connection are strictly unauthorized and must be physically omitted or deactivated prior to delivery.

2. Protocol Disabling: The system must communicate using secure network protocols. All unsecure ports and protocols must be completely disabled by the installing engineer prior to final facility acceptance.

3. BOPNet Compliance: All computer-based components, interfaces, and monitors must be verified as approved devices to be connected to the local institutional network (BOPNet).

4. Delivery & Performance Terms

• Place of Performance: Federal Correctional Complex (FCC) Yazoo City, Health Services Department, 2225 Haley Barbour Pkwy, Yazoo City, MS 39194.

• FOB Point: FOB Destination.

• Installation Accountability: The winning vendor is entirely responsible for arranging, executing, and finalizing the complete physical installation, software calibration, and validation setup with qualified technicians before medical department sign-off.

• Invoicing / Billing Milestones: Payment will be processed following the contractor's submission of a proper invoice and subsequent operational validation/acceptance of all hardware, software, and services by the FCC Yazoo City Health Services medical department staff.

• Invoice Submission Method: Invoices must not be submitted through the Department of the Treasury’s IPP platform. The vendor shall submit the final invoice directly via standard mail to: FCC Yazoo City, Attn:

Business Office / Accounts Payable, 2225 Haley Barbour Pkwy, Yazoo City, MS 39194.

• Payment Terms: Net 30 days.

5. Instructions to Offerors (Addendum to FAR 52.212-1)

To be considered for award, the offeror must submit the following items via email to the Contracting Officer:

1. Technical Quote: A complete itemized technical breakdown confirming compliance with all catalog line items listed in Section 2.

2. GE Manufacturer Authorization Certificate: An official, signed letter on GE HealthCare letterhead confirming that the small business offeror is an authorized distributor/reseller in good standing, eligible to pass through the full OEM manufacturer warranty, and certified to utilize GE field engineers for physical system calibration.

3. Past Performance & SAM Status: Proof of an active SAM.gov registration with a Unique Entity ID (UEI) showing no active exclusions or federal debarments.

6. Evaluation Criteria (FAR 52.212-2)

The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate quotes:

• Factor 1: Technical Acceptability (Pass/Fail basis — defined as providing the exact Brand-Name GE HealthCare Definium 656 HD line items along with the mandatory GE Manufacturer Authorization Certificate).

• Factor 2: Past Performance (Evaluated on a performance risk basis. In accordance with FAR 15.305(a)(2)(iv), if an offeror lacks a record of relevant past performance or if no past performance can be verified, they will receive a neutral rating and will not be evaluated favorably or unfavorably).

• Factor 3: Price (Evaluated for realism, balance, and fairness against the formal quote threshold of $340,801.04).

Award will be made to the Lowest Price Technically Acceptable (LPTA) quote that meets all security, licensing, and manufacturing authorization thresholds.

7. Applicable Federal Acquisition Regulation (FAR) Clauses

The following FAR provisions and clauses are incorporated into this solicitation by reference or in full text as indicated:

A. Provisions Incorporated by Reference:

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Nov 2023)

• FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) (Offerors must complete online reps and certs at SAM.gov)

B. Clauses Incorporated by Reference:

• FAR 52.204-13, System for Award Management Maintenance (Oct 2018)

• FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020)

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

• FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

C. Clauses Incorporated in Full Text:

• FAR 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020)

(a) Definition. “Small business concern,” as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This contract is set aside for small business concerns, and awards will be made only to one or more such concerns.