COMBINED SYNOPSIS .pdf

COMBINED SYNOPSIS / SOLICITATION

Medical Linen and Laundry Services Solicitation Number:12436860

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 12436860 is issued as a request for quotation (RFQ) for Medical Linen and Laundry Services at the 88th Medical Group Wright-Patterson Air Force Base (AFB).

This acquisition is not set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

2. DESCRIPTION OF REQUIREMENT

The 88th Medical Group at Wright-Patterson Air Force Base (AFB) requires a non-personal services contract for linen services. The contractor shall provide all necessary personnel, equipment, materials, transportation, and supervision to pick up, launder, and deliver hygienically cleaned linens in accordance with the included Performance Work Statement (PWS).

The contractor’s facility must be certified by the Healthcare Laundry Accreditation Council (HLAC) or the Textile Rental Services Association (TRSA). All services must comply with applicable industry standards, health regulations, and Occupational Safety and Health Administration (OSHA) requirements.

3. PERIOD OF PERFORMANCE

• Base Year: 1 August 2026 – 31 March 2027

• Option Year 1: 1 April 2027 – 31 March 2028

• Option Year 2: 1 April 2028 – 31 March 2029

• Option Year 3: 1 April 2029 – 31 March 2030

• Option Year 4: 1 April 2030 – 31 March 2031

4. SCHEDULE OF SUPPLIES / SERVICES (CLINs)

Please refer to Attachment 2 – Pricing Sheet. Offerors shall provide fully burdened pricing for the Base Period and all Option Years by completing the attached pricing sheet in its entirety.

5. INSTRUCTIONS TO OFFERORS (Addendum to FAR 52.212-1)

The provision at FAR 52.212-1 applies to this acquisition. The following instructions are added via https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov%2F

Addendum:

A. Questions:

Vendors may submit questions regarding this solicitation to Regina Flowers by e-mail at regina.d.flowers.civ@health.mil no later than 10 June 2026 at 09:00 AM EDT.

B. Quote Submission Deadline:

All quotes must be submitted electronically to regina.d.flowers.civ@health.mil no later than 09:00 AM EDT on 8 July 2026. No late quotes will be accepted.

C. Quote Format:

To ensure compliance with industry standards and allow for a thorough evaluation, quotes shall be organized into the following distinct sections:

I. Compliance Gateway Requirements:

• Administrative Information: Must include the company name, Point of Contact (POC), phone number, email address, CAGE Code, and Unique Entity Identifier (UEI). Offerors must have an active registration in SAM.gov at the time of submission.

• Small Business Subcontracting Plan (Large Business Offerors Only): In accordance with FAR 52.219-9, any offeror representing as a Large Business must submit a Small Business Subcontracting Plan conforming to the requirements of FAR 19.704. Small businesses are exempt from this requirement.

II. Formal Evaluation Volumes:

• Part I – Technical Capability (Max 5 pages, excluding certifications): Must include affirmative proof of:

• Healthcare Laundry Accreditation: Current HLAC and/or TRSA certificate.

• OSHA and CDC Compliance: A brief narrative or SOP excerpt demonstrating compliance with OSHA 29 CFR 1910.1030 and CDC infection control guidelines.

• Sustainable Laundering Processes: Written affirmation of ability to utilize EPA Safer Choice/Biobased products IAW FAR 52.223-23.

• Quality and Laboratory Testing: Written statement affirming adherence to commercial lab testing standards.

• Part II – Past Performance: Provide a maximum of three (3) recent (within 3 years) and relevant past performance references for medical linen services of similar size and complexity. Include Contract Number, Agency/Company, Point of Contact (Name, Email, Phone), Period of Performance, and Total Contract Value.

https://www.google.com/url?q=mailto%3Aregina.d.flowers.civ%40health.mil https://www.google.com/url?q=mailto%3Aregina.d.flowers.civ%40health.mil

• Part III – Price: Submit a complete pricing schedule by filling out Attachment 2 – Pricing Sheet in its entirety. Pricing must be fully burdened and include all costs to perform the services outlined in the PWS. Offerors must not alter the formulas or structure of the pricing sheet.

6. EVALUATION CRITERIA (Addendum to FAR 52.212-2)

The provision at FAR 52.212-2 applies. The following evaluation criteria are added via Addendum:

(a) Evaluation Factors: The Government intends to award a firm-fixed-price contract based on a Best Value Tradeoff source selection process.

• I. Compliance Gateway (Go/No-Go):

Before evaluating quotes against the formal factors below, the Government will review all submissions for basic compliance with the administrative and submission requirements outlined in the Addendum to FAR 52.212-1, Section C, Part I (Compliance Gateway Requirements). Quotes that fail to provide all required compliance documentation may be deemed Unacceptable and ineligible for further evaluation.

II. Formal Evaluation Factors:

Quotes that pass the Compliance Gateway will be evaluated against the following factors, listed in descending order of importance:

1. Technical Capability

2. Past Performance

3. Price

Technical Capability and Past Performance, when combined, are significantly more important than Price.

• Factor 1: Technical Capability: Evaluated to determine confidence in the vendor's ability to perform high-risk infection control requirements. Focuses on active HLAC/TRSA accreditation, comprehensive SOPs for OSHA/CDC compliance, and plans to adhere to sustainability (FAR 52.223-23) and laboratory testing standards.

• Factor 2: Past Performance: Evaluated on recent (last 3 years) and relevant services provided to military or large commercial healthcare facilities.

• Factor 3: Price: Evaluated for fairness and reasonableness. The Total Evaluated Price (TEP) will add all option prices to the base requirement.

7. CLAUSES AND PROVISIONS

This solicitation incorporates one or more clauses and provisions by reference, with the same force and effect as if they were given in full text. The full text may be accessed electronically at www.acquisition.gov.

https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov

The following provisions apply to this acquisition:

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (See Addendum above)

• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (See Addendum above)

• FAR 52.217-5, Evaluation of Options

• FAR 52.204-7, System for Award Management—Registration

• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications

• DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services—

Representation

• DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services—Representation

The following clauses apply to this acquisition and will be incorporated into the final contract:

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services

• FAR 52.204-13, System for Award Management—Maintenance

• FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

• FAR 52.217-8, Option to Extend Services.

• FAR 52.217-9, Option to Extend the Term of the Contract

• FAR 52.219-8, Utilization of Small Business Concerns

• FAR 52.219-9, Small Business Subcontracting Plan

• FAR 52.219-16, Liquidated Damages—Subcontracting Plan

• FAR 52.222-3, Convict Labor

• FAR 52.222-35, Equal Opportunity for Veterans

• FAR 52.222-36, Equal Opportunity for Workers with Disabilities

• FAR 52.222-37, Employment Reports on Veterans

• FAR 52.222-41, Service Contract Labor Standards

• FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts)

• FAR 52.222-50, Combating Trafficking in Persons

• FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

• FAR 52.222-62, Paid Sick Leave Under Executive Order 13706

• FAR 52.223-23, Sustainable Products and Services

• FAR 52.232-18 Availability of Funds

• FAR 52.232-19 Availability of Funds for the Next Fiscal Year

• FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

• FAR 52.240-91, Security Prohibitions and Exclusions

• FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services

• DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

• DFARS 252.204-7003, Control of Government Personnel Work Product

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

• DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

• DFARS 252.232-7006, Wide Area Workflow Payment Instructions

• DFARS 252.232-7007 (Limitation of Government's Obligation)

The following clauses are provided in full text:

FAR 52.216-21 Requirements (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government’s requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 31 March 2031.

(End of clause)

FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

As prescribed in 22.1002-2(c)(1), insert the following clause:

STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section5341&num=0&edition=prelim

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

Laundry Worker (WG-02) $21.93 + 32% Fringe

(End of clause)

8. LIST OF ATTACHMENTS

• Attachment 1: Performance Work Statement (PWS) - Medical Linen and Laundry Services

• Attachment 2: Pricing Sheet

• Attachment 3 – Wage Determination