COMBINED SYNOPSIS.pdf

COMBINED SYNOPSIS / SOLICITATION

Medical Linen and Laundry Services Solicitation Number: HT940726QE001

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• Solicitation Type: Request for Quotation (RFQ)

• Set-Aside: This acquisition is NOT set-aside for small business concerns (Unrestricted).

• NAICS Code: 812331 – Linen Supply

• Product/Service Code (PSC): S209 – Housekeeping/Laundry

2. DESCRIPTION OF REQUIREMENT

The 88th Medical Group at Wright-Patterson Air Force Base (AFB) requires a non-personal services contract for linen services. The contractor shall provide all necessary personnel, equipment, materials, transportation, and supervision to pick up, launder, and deliver hygienically cleaned linens in accordance with the included Performance Work Statement (PWS).

The contractor’s facility must be certified by the Healthcare Laundry Accreditation Council (HLAC) or the Textile Rental Services Association (TRSA). All services must comply with applicable industry standards, health regulations, and Occupational Safety and Health Administration (OSHA) requirements.

3. PERIOD OF PERFORMANCE

• Base Year: 1 August 2026 – 31 March 2027

• Option Year 1: 1 April 2027 – 31 March 2028

• Option Year 2: 1 April 2028 – 31 March 2029

• Option Year 3: 1 April 2029 – 31 March 2030

• Option Year 4: 1 April 2030 – 31 March 2031

4. SCHEDULE OF SUPPLIES / SERVICES (CLINs)

Please refer to Attachment 2 – Pricing Sheet. Offerors shall provide fully burdened pricing for the Base Period and all Option Years by completing the attached pricing sheet in its entirety.

5. INSTRUCTIONS TO OFFERORS (Addendum to FAR 52.212-1)

The provision at FAR 52.212-1 applies to this acquisition. The following instructions are added via

Addendum:

A. Questions:

Vendors may submit questions regarding this solicitation to Regina Flowers by e-mail at regina.d.flowers.civ@health.mil no later than 26 May 2026 at 09:00 AM EDT.

B. Quote Submission Deadline:

All quotes must be submitted electronically to regina.d.flowers.civ@health.mil no later than 12:00 PM EDT on 8 June 2026. No late quotes will be accepted.

C. Quote Format:

Quotes shall consist of three separate parts:

• Part I – Technical Capability (Max 5 pages): Must include affirmative proof of Healthcare Laundry Accreditation (HLAC/TRSA certificate), OSHA/CDC Compliance SOP narrative, a written affirmation of Sustainable Laundering Processes (IAW FAR 52.223-23), and a statement affirming Quality and Laboratory Testing standards.

• Part II – Past Performance: Provide a maximum of three (3) recent (within 3 years) and relevant past performance references for medical linen services of similar size and complexity. Include Contract Number, Agency, POC info, PoP, and Value.

• Part III – Price & Administrative Information:

• Administrative Information: The quote shall include the company name, Point of Contact (POC), phone number, email address, CAGE Code, and Unique Entity Identifier (UEI). Offerors must have an active registration in SAM.gov at the time of submission.

• Pricing: The offeror shall submit a complete pricing schedule by filling out Attachment 2 – Pricing Sheet. Pricing must be fully burdened and include all costs to perform the services outlined in the PWS. Offerors must not alter the formulas or structure of the pricing sheet.

6. EVALUATION CRITERIA (Addendum to FAR 52.212-2)

The provision at FAR 52.212-2 applies. The following evaluation criteria are added via Addendum:

(a) Evaluation Factors: The Government intends to award a firm-fixed-price contract based on a Best Value Tradeoff source selection process. The following factors shall be used to evaluate offers, listed in descending order of importance:

1. Technical Capability

2. Past Performance

3. Price

Technical Capability and Past Performance, when combined, are significantly more important than Price.

https://www.google.com/url?q=mailto%3Aregina.d.flowers.civ%40health.mil https://www.google.com/url?q=mailto%3Aregina.d.flowers.civ%40health.mil

• Factor 1: Technical Capability: Evaluated to determine confidence in the vendor's ability to perform high-risk infection control requirements. Focuses on active HLAC/TRSA accreditation, comprehensive SOPs for OSHA/CDC compliance, and plans to adhere to sustainability (FAR 52.223-23) and laboratory testing standards.

• Factor 2: Past Performance: Evaluated on recent (last 3 years) and relevant services provided to military or large commercial healthcare facilities.

• Factor 3: Price: Evaluated for fairness and reasonableness. The Total Evaluated Price (TEP) will add all option prices to the base requirement.

7. CLAUSES AND PROVISIONS

This solicitation incorporates one or more clauses and provisions by reference, with the same force and effect as if they were given in full text. The full text may be accessed electronically at www.acquisition.gov.

The following provisions apply to this acquisition:

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (See Addendum above)

• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (See Addendum above)

• FAR 52.204-7, System for Award Management—Registration

• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications

• DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services—

Representation

• DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services—Representation

The following clauses apply to this acquisition and will be incorporated into the final contract:

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services

• FAR 52.204-13, System for Award Management—Maintenance

• FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

• FAR 52.217-5, Evaluation of Options

• FAR 52.217-8, Option to Extend Services.

• FAR 52.217-9, Option to Extend the Term of the Contract

• FAR 52.219-8, Utilization of Small Business Concerns

• FAR 52.222-3, Convict Labor

• FAR 52.222-36, Equal Opportunity for Workers with Disabilities

• FAR 52.222-41, Service Contract Labor

• FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts)

• FAR 52.222-50, Combating Trafficking in Persons

• FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov

• FAR 52.222-62, Paid Sick Leave Under Executive Order 13706

• FAR 52.223-23, Sustainable Products and Services

• FAR 52.232-22, Limitation of Funds

• FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

• FAR 52.240-91, Security Prohibitions and Exclusions

• FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services

• DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

• DFARS 252.204-7003, Control of Government Personnel Work Product

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

• DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

• DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions

The following clause is provided in full text:

• FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

As prescribed in 22.1002-2(c)(1), insert the following clause:

STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section5341&num=0&edition=prelim

Employee Class Monetary Wage-Fringe Benefits

(End of clause)

8. LIST OF ATTACHMENTS

• Attachment 1: Performance Work Statement (PWS) - Medical Linen and Laundry Services

• Attachment 2: Pricing Sheet

• Attachment 3 – Wage Determination