Combined Synopsis 75N99024R00015.pdf

Sol. no 75N99024R00015 – Central Utility Plant O&M Services

Request for Proposal (RFP) – Combined Synopsis/ Solicitation

Section A: DESCRIPTION

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) The solicitation number is 75N99024R00015 and the solicitation is issued as a request for proposal (RFP). This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 12- Acquisition of Commercial Products and Commercial Services.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) Number 2024-02, with an effective date December 18, 2023.

(iv) The associated primary NAICS code is 561210 and the small business size standard is $47 million. This requirement is set-aside for small businesses. The Secondary NAICS Codes to be utilized for this acquisition are as follows:

• 221122 - Electric Power Distribution

• 221330 - Seam and Air-Conditioning Supply

• 562211 - Hazardous Waste Treatment and Disposal and

• 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance.

(v) This requirement is a re-compete for the following service: Central Utility Plant Operation and Maintenance Services. The incumbent is NVT Technologies Inc., contract number HHSN292201400001F. Please see the Statement of Objectives (SOO) below (Section C) for detailed requirements.

(vi) The purpose of this solicitation is to find an offeror who has the capability to provide a full range of support services for the continued operation and maintenance (O&M) of the Central Utility Plant (CUP) serving the Research Triangle Park (RTP), NC Campus, see section C for additional details.

(vii) The Government anticipates award of a Firm fixed Price type contract.

The base period of performance is for one year from 1 September 2024 through 31 August 2025.

If the Government exercises its option(s) pursuant to the OPTION CLAUSE FAR 52.217-9 “option to extend the term of the contract” of this contract the period of performance will be increased as listed below:

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Option Option period Base Year 1 September 2024 through 31 August 2025 Option Year 1 1 September 2025 through 31 August 2026 Option Year 2 1 September 2026 through 31 August 2027 Option Year 3 1 September 2027 through 31 August 2028 Option Year 4 1 September 2028 through 31 August 2029

(viii) The provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998), applies to this acquisition. This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(End of provision)

The following provisions apply to this acquisition and are incorporated by reference:

• FAR 52.204-7 System for Award Management (OCT 2018)

• FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)

• FAR 52.212-1 Instructions to Offerors--Commercial Items (MAR 2023)

• 2022) FAR 52.217-5 Evaluation of Options (July 1990)

• FAR 52.222-22 Previous Contracts and Compliance Reports (FEB 1999)

• HHSAR 352.239-73 Electronic and Information Technology Accessibility Notice (December 18, 2015) The clause at FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998), applies to this acquisition.

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

(End of clause) https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

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The following clauses apply to this acquisition and are incorporated by reference:

• FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

• FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

• FAR 52.217-8 Option to Extend Services (NOV 1999) -15 days.

• FAR 52.217-9 Option to Extend Term of the Contract (MAR 2000) -15 days, 30 days, or 60 days.

• 52.222-1 Labor Disputes

• 52.224-1 Privacy Act Notification (Apr 1984)

• 52.224-2 Privacy Act (Apr 1984)

• 52.228-5 Insurance-Work on a Government Installation (Jan 1997)

• 52.229-2 North Carolina State and Local Sales and Use Tax

• 52.229-3 Federal, State, and Local Taxes (Feb 2013)

• 52.245-1 Government Property (Sep 2021)

• 52.246-4 Inspection of Services-Fixed-Price (Aug 1996)HHSAR 352.222-70

Contractor Cooperation in Equal Employment Opportunity Investigations (December 18, 2015)

The following provisions and clauses apply to this acquisition and are incorporated as an attachment. Offerors MUST complete the provisions at 52.204-24 and 52.204-26 and submit completed copies as separate documents with their proposal.

• FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

• FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation

(OCT 2020)

• 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (DEC 2023)

(ix) The provision at FAR clause 52.212-2, Evaluation-Commercial Items, applies to this acquisition.

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered (see evaluation factor and Criteria section for more details).

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result

P a g e | 6 in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(x) The Offerors to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications-Commercial Items (DEC 2022), with its offer. If the offeror has completed FAR clause 52.212-3 at www.sam.gov then the offeror does not need to provide a completed copy with its offer.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Nov 2023), applies to this acquisition. Addendum to this FAR clause applies to this acquisition and is attached.

(xii) There are no additional contract requirement(s) or terms and conditions applicable to this acquisition.

(xiii) The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

(xiv) Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the evaluation criteria contained in section M

The Unique Entity ID from SAM.gov, the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.

All questions must be received by Tuesday, April 05, 2024, at 3:00 pm Eastern Daylight Time and must reference Solicitation Number 75N99024R00015. Questions may be submitted electronically to Andrew.gathogo@nih.gov and a copy to Amanda.tilton@nih.gov Answers to questions received will be posted as an amendment to this solicitation as soon as possible.

All proposals must be received by May 20, 2024, at 3:00 pm Eastern Daylight Time and must reference solicitation number 75N99024R00015. Responses must be submitted electronically to Andrew Gathogo, Contracting Officer at Andrew.gathogo@nih.gov and Amanda.tilton@nih.gov

Fax responses will not be accepted.

http://www.sam.gov/ http://www.sam.gov/ mailto:Andrew.gathogo@nih.gov mailto:Amanda.tilton@nih.gov mailto:Andrew.gathogo@nih.gov mailto:Amanda.tilton@nih.gov

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SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

ARTICLE B.1. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES

The Contractor shall provide a full range of support services for the continued operation and maintenance (O&M) of the Central Utility Plant (CUP) serving the Research Triangle Park (RTP), NC Campus. These include.

• Central Utility Plant Operation, Maintenance and Repair

• Campus Utility Systems Operation, Maintenance and Repair

• Waste Incineration Plant Operation, Maintenance and Repair

• NIH Building 101 Operations

• Emergency Utility Repair

• Computer Room HVAC & UPS Maintenance and Repair

• NIH Campus Re-lamp

ARTICLE B.2. PRICES/COSTS

Base Period – 01 September 2024 – 31 August 2025

Item Supplies/Services - See section 5.0 of the SOO Amount

CLIN 0001. Central Utility Plant O&M Services - per section 5.1

CLIN 0002. Campus utility Systems Operation and Repair - per section 5.2

CLIN 0003. Waste Incineration Plant Operation and Maintenance - per section 5.3

CLIN 0004. Building 101 Operations - per section 5.4

CLIN 0005. Computer room HVAC and UPS Maintenance & Repair - per section 5.5

CLIN 0006. Campus Re-lamp - per section 5.6

CLIN 0007. Emergency/ Project Utility repair – per section 5.7 N/A

CLIN 0008. Material & Repair/ Replacement Parts – per section 5.8 $500,000

Base Period GRAND TOTAL: $

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Option Period 1 – 01 September 2025 – 31 August 2026

CLIN 1001. Central Utility Plant O&M Services - per section 5.1

CLIN 1002. Campus utility Systems Operation and Repair - per section 5.2

CLIN 1003. Waste Incineration Plant Operation and Maintenance - per

CLIN 1004. Building 101 Operations - per section 5.4

CLIN 1005. Computer room HVAC and UPS Maintenance & Repair - per

CLIN 1006. Campus Re-lamp - per section 5.6

CLIN 1007. Emergency/ Project Utility repair – per section 5.7 N/A

CLIN 1008. Material & Repair/ Replacement Parts – per section 5.8 $500,000

Option Period 1 GRAND TOTAL: $

Option Period 2 – 01 September 2026 – 31 August 2027

CLIN 2001. Central Utility Plant O&M Services - per section 5.1

CLIN 2002. Campus utility Systems Operation and Repair - per section 5.2

CLIN 2003. Waste Incineration Plant Operation and Maintenance - per

CLIN 2004. Building 101 Operations - per section 5.4

CLIN 2005. Computer room HVAC and UPS Maintenance & Repair - per

CLIN 2006. Campus Re-lamp - per section 5.6

CLIN 2007. Emergency/ Project Utility repair – per section 5.7 N/A CLIN 2008. Material & Repair/ Replacement Parts – per section 5.8 $500,000

Option Period 2 GRAND TOTAL: $

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Option Period 3 – 01 September 2027 – 31 August 2028

CLIN 3001. Central Utility Plant O&M Services - per section 5.1

CLIN 3002. Campus utility Systems Operation and Repair - per section 5.2

CLIN 3003. Waste Incineration Plant Operation and Maintenance - per section 5.3

CLIN 3004. Building 101 Operations - per section 5.4

CLIN 3005. Computer room HVAC and UPS Maintenance & Repair - per

CLIN 3006. Campus Re-lamp - per section 5.6

CLIN 3007. Emergency/ Project Utility repair – per section 5.7 N/A

CLIN 3008. Material & Repair/ Replacement Parts – per section 5.8 $500,000

Option Period 3 GRAND TOTAL: $

Option Period 4 – 01 September 2028 – 31 August 2029

CLIN 4001. Central Utility Plant O&M Services - per section 5.1

CLIN 4002. Campus utility Systems Operation and Repair - per section 5.2

CLIN 4003. Waste Incineration Plant Operation and Maintenance - per section

CLIN 4004. Building 101 Operations - per section 5.4

CLIN 4005. Computer room HVAC and UPS Maintenance & Repair - per

CLIN 4006. Campus Re-lamp - per section 5.6

CLIN 4007. Emergency/ Project Utility repair – per section 5.7 N/A

CLIN 4008. Material & Repair/ Replacement Parts – per section 5.8 $500,000

Option Period 4 GRAND TOTAL: $

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Option Period 5 (6 months) – TBD

CLIN 5001. Central Utility Plant O&M Services - per section 5.1

CLIN 5002. Campus utility Systems Operation and Repair - per section 5.2

CLIN 5003. Waste Incineration Plant Operation and Maintenance - per section

CLIN 5004. Building 101 Operations - per section 5.4

CLIN 5005. Computer room HVAC and UPS Maintenance & Repair - per

CLIN 5006. Campus Re-lamp - per section 5.6

CLIN 5007. Emergency/ Project Utility repair – per section 5.7 N/A

CLIN 5008. Material & Repair/ Replacement Parts – per section 5.8

$250,000

Option Period 4 GRAND TOTAL: $

Transition Period – TBD

Item Supplies/Services - See Attachment J 15 Amount

CLIN 6000. Cup Phase-out/ Transition (2 months) – see attachment J-15 for details.

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SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Statement of Objectives (SOO)

1.0 PURPOSE

The purpose of this solicitation is to find an offeror who has the capability to provide a full range of support services for the continued operation and maintenance (O&M) of the Central Utility Plant (CUP) serving the Research Triangle Park (RTP), NC Campus.

The CUP is integral and critical to all functions taking place on the RTP Campus. This includes providing uninterrupted utilities and building services to the various facilities by way of preventative and operational maintenance, standard and emergency repairs, continued surveillance, energy tracking, and increased overall efficiency of the CUP and the facilities with which it is integrated on the RTP campus. These functions play not only a critical role in the accomplishment of the National Institutes of Health’s (NIH’s) research mission, but also contribute to the quality of working conditions for all campus employees.

This Statement of Objectives (SOOs) provides a framework to guide offerors in the development of a Performance Work Statement (PWS), performance metrics and measurement plan, quality assurance plan, and performance requirements summary (PRS) detailing their strategy to meet or exceed the NIH program objectives.

2.0 BACKGROUND

The National Institute of Environmental Health Sciences (NIEHS), established in 1966 as a part of the National Institutes of Health (NIH), responds to a recognized need to improve the scientific bases for identifying and characterizing environmental hazards and for understanding how these environmental hazards cause human disease.

To achieve this mission, NIEHS conducts in-house research and supports basic and applied biomedical research on the effect of various environmental agents on human health. Laboratory research conducted by NIEHS Scientists focuses on the understanding of the mechanisms of toxic agents and the body's response to such agents, the identification, and characterization of toxic agents, and the estimation of human risk resulting from varied exposures.

The RTP Campus is 374.5 acres of Government-owned land, and includes roadways, parking areas, an underground utilities system, and administration, laboratory, and support facilities operated by NIEHS. The RTP Campus Site Plans included in Section J show the locations of these various facilities.

The Environmental Protection Agency (EPA) is an organization that also utilizes administrative, laboratory and other support facilities on the RTP Campus.

The research complexes used by NIEHS and the EPA contain complicated and sophisticated building environmental support and utility systems to support long-term research in which animals are widely used. These test animals are housed in very tightly

P a g e | 12 controlled temperature and humidity conditions and are supplied with air that has been filtered to remove microorganisms and chemicals that could adversely affect the outcome of a research project.

The laboratories also contain extremely complex and expensive test equipment that requires, in many cases, a very closely controlled environment to function properly.

Responsiveness and skill by contractor employees to operate, maintain, repair, and restore operation and control of the utility support systems is extremely critical for the protection of the integrity of the many research programs being conducted onsite.

NIH FACILITY INFORMATION SUMMARY

• Building 101 (The David P. Rall Building): Contains 700,000 square feet of laboratory, office, vivarium, and support space. It is designed for approximately 1100 employees.

• Building 102: Houses the NIH Facilities Management Branch (RTPFMB) and includes Maintenance Shops, and the NIEHS Operations and Security Branch

(OSB).

• Building 103: Material Storage Building.

• Building 104: Multi-purpose facility utilized as long-term storage warehouse which also houses the Consolidated Computer Room (CCR), and Consolidated Animal Facility (CAF).

• Building 105: Central Utility Plant (CUP) containing high temperature hot water (HTHW) generators that can burn either natural gas or fuel oil (160 MMBTU total – 4@ 40MMBTU), and electric centrifugal water-cooling chillers (21,000 Ton total – 5 @3500 each). The CUP furnishes HTHW and Chilled Water (CHW) to the NIEHS and EPA Campuses.

• Building 106: Incinerator Building, containing incinerators for the disposal of general waste and pathological/hazardous waste. The Incinerator Building serves the NIH and EPA.

• Building 107: High Voltage Electrical Substation Building. Contains the main site electrical switchgear and is supplied from the connecting substation served by Duke Power Company with 110,000-volt incoming services. The Substation provides 13.8kV electrical distribution to the NIH and EPA Campus.

• Building 108: Hazardous Waste Storage and Handling Facility. Waste Storage and Handling Facility provide storage for NIH and EPA.

• Building 109: The Clinical Research Unit (CRU) contains 12,000 square feet and accommodates outpatient research only and offers routine patient evaluation, fluoroscopy, X-ray and ultrasound imaging, and sample collection and processing.

• Building 110: Net-zero Energy Warehouse. Consists of approximately 26,000 square feet of warehouse space and administrative area for warehouse staff.

Building systems are designed to consume less than or equal to the amount of energy generated by on-site solar panels. The warehouse has a dedicated entrance at 105 T.W. Alexander Rd.

• Building 111: 111 T.W. Alexander Main Entrance Guard House serving the RTP Campus. Security operations and screening station for entrance to the campus.

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Buildings 102 through 108 comprise the Support Services complex on the NIEHS Campus, collectively contain 120,600 square feet of space, and house approximately 100 Staff and Contractor employees who operate and maintain the facilities.

The EPA also has three (3) facilities located on the adjoining Government owned property. The RTP Central Utility Plant also provides distributed utilities (HTHW, DW, FW, CHW, and Electrical) to these facilities.

• EPA Main Building: 1,088,000 square feet building housing consolidated laboratory and office.

• National Computer Center (NCC): 95,000 square feet computer center providing large-scale computing services for the EPA nationwide.

• First Environments Early Learning Center (FEELC): 25,000 square feet building housing the joint NIEHS and EPA childcare center.

Additional detailed Facility information can be found in Section J.

3.0 SCOPE

This Statement of Objectives consists of seven (7) specific requirements that, when met, lead to the successful accomplishment of the NIH program objectives:

• Central Utility Plant Operation, Maintenance and Repair

• Campus Utility Systems Operation, Maintenance and Repair

• Waste Incineration Plant Operation, Maintenance and Repair

• NIH Building Operations

• Emergency Utility Repair

• Computer Room HVAC & UPS Maintenance and Repair

• NIH Campus Re-lamp

The Central Utility Plant provides HTHW, electric and chilled water utility services vital to the operation of the NIEHS and EPA. Consequently, the highest standards of quality, performance and reliability when accomplishing the requirements above are mandatory for the successful completion of this contract.

4.0 PERIOD OF PERFORMANCE

The base period of performance is for one year from contract award with four one-year options, for a total of 5 years if all options periods are exercised.

5.0 CONTRACT OBJECTIVES

5.1 Central Utility Plant Operation, Maintenance and Repair

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The Contractor shall be responsible for providing all personnel, supervision, management, equipment, tools, services, nondurable supplies and parts for the operation, maintenance, and repair of all equipment in and around buildings 105 (CUP) and 107 (High Voltage Electrical Sub-Station).

The Contractor shall ensure continued and uninterrupted operation of the CUP on a 24-hour basis, year-round, including all holidays.

The Contractor shall keep all equipment in the assigned areas in full operating condition at all times.

The Contractor shall only provide Original Equipment Manufacturer (OEM), or Government approved OEM certified personnel to accomplish all maintenance on specialized equipment such as Chillers, HTHW Generators, Adjustable Frequency Devices (AFD), Variable Frequency Devices (VFD), and Emergency Power Systems.

The Contractor shall provide a chemical water treatment program and housekeeping services of all mechanical/electrical work areas in buildings 101, 102, 105,108 and 109.

Within the scope of operation, maintenance, and repair, the Contractor shall obtain and maintain compliance certification for all electrical and mechanical equipment and systems within their assigned work areas.

Over the Period of Performance, the Contractor shall continuously monitor O&M processes and propose improvements aimed at increasing overall plant efficiency while still providing maximum plant reliability at minimum cost to the Government. This includes energy usage tracking and improvements aimed at meeting Executive Order directives.

The Contractor shall also provide and maintain the CUP Optimum Energy (OE) Optimization Agreement to maintain efficient chilled water production throughout the life of this contract.

Additional supporting documentation and information for this task can be found in Section J.

5.2 Campus Utility Systems Operation and Repair

The Contractor shall be responsible to maintain, operate, and service the following:

• All underground and aboveground piping, distribution wiring, and equipment integrated between the CUP and campus buildings (both NIH and EPA).

Delineation of O&M responsibility can be found in Section J.

• All electrical equipment after the termination of the DUKE Energy equipment, including the Primary Substation and other common facilities and up to but not including:

P a g e | 15 o The load side of the buildings network protector if installed, otherwise the first point of termination of each conductor within the NIH buildings. (see section J for specific terminal points) o The first point of termination of each conductor within the EPA Facilities.

• All potable water distribution piping, from the water main isolation valve to include the main water meters (two feeds) up to the outlet of the isolation valve in the valve pit servicing each building on the NIEHS Campus, the EPA Main Building, FEELC, and National Computer Center. This requirement includes the maintenance, repair, and certification of all NIH building back-flow preventers.

• All sewer systems (Sanitary and Storm) throughout the RTP Campus to include the EPA Campus, up to and including the first sewer manhole outside each building.

• All exterior fire protection piping systems (including Hydrants and PIV valves) serving the common facilities and throughout the RTP Campus to include the EPA Campus up to and including the outlet of the last isolation valve outside each building.

• NIH emergency generators located at buildings 101, 102, 104, 105, 108, 109, 110, and 111. This includes each generators’ associated controls and Automatic Transfer Switch (ATS).

• Propane service tanks located on the NIH campus. To include monitoring, purchase of propane, and filling of each tank when needed.

Additional supporting documentation and information for this task can be found in Section J.

5.3 Waste Incineration Plant Operation and Maintenance

The Contractor shall be responsible for providing all operations, maintenance, and repairs to the Incineration Plant, building 106, to include the collection of refuse from the designated collection point at building 101, transporting the refuse to the Incineration Plant and incineration of the waste; the operation and maintenance of the incineration plant and all associated equipment; providing and maintaining certification/training for each operator; and receipt and incineration of delivered EPA refuse.

Additional supporting documentation and information for this task can be found in Section J.

5.4 Building 101 Operations

The Contractor shall provide non-interrupted building engineer/operation services for the buildings on the RTP Campus: (Rall Building - Bldg 101, Shops - 102, Storage - 103, Warehouse - 104, Central Utility Plant – 105 (CUP), Incineration - 106, Substation - 107, Haz Waste - 108, Clinical Research Unit - 109 (CRU), NZE Warehouse - 110, and Guard House - 111).

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Operational responsibilities include but are not limited to building automation systems that control the buildings' temperature, humidity, air flow, water flow, compressed air and gases, air handling units, laboratory vacuum systems, equipment and room alarms, starting, stopping and adjusting equipment as required for the correct operation of the RTP campus buildings and equipment.

The contractor shall perform at least two tours of the Rall Building (bldg. 101) mechanical spaces and animal colonies during each shift. The animal colony areas require concentrated review and observation; a physical tour shall be conducted to ensure the correct operation of the animal colonies' automated lighting control at all times. The Contractor shall also perform at least one tour of all other campus buildings during each shift.

Environmental parameters and building operators guide are provided in Section J.

5.5 Computer Room HVAC & UPS Maintenance and Repair

The Contractor shall be responsible for the operation, maintenance, and repair of the following equipment:

• All HVAC and refrigeration equipment serving the Consolidated Computer Room (CCR), building 104.

• All Uninterruptible Power System (UPS) System components serving building 104, Consolidated Computer Room and Building 101 Module F Room F138 UPS and building 105 SOC UPS

The Contractor shall be responsible for completion of all mechanical and electrical preventive maintenance, emergency maintenance, including any necessary repair service. These services shall be provided by the contractor utilizing only factory trained OEM personnel.

The contractor shall provide emergency maintenance and repair service for these systems 24 hours per day 7 days a week.

5.6 Campus Re-lamp

The Contractor shall be responsible for providing all personnel, supervision, management, equipment, materials, supplies, tools and all other items and services to perform exterior and interior lamp changing and repair on the RTP Campus and facilities.

5.7 Emergency/Project Utility Repair

The Contractor shall be responsible for the performance of project and/or emergency and/or unanticipated failure recovery operations beyond the normally planned work period. These repair services will be handled through a contract modification and may be required at any time of the day or night to include all holidays. The contractor shall be responsible for providing all necessary labor, parts, and equipment to perform emergency and/or unanticipated failure recovery operations, including the restoration of the landscape to original condition.

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Additional supporting documentation and information for this task can be found in Section J.

5.8 Repair Parts

The contractor shall procure all durable materials, repair, and OEM replacement/ or Government approved alternative parts necessary to support the contract work taking place. The contractor will submit separately monthly invoices for parts procured during that period.

6.0 CONSTRAINTS

• All O&M Operators, within six (6) months of contract award shall hold, at a minimum, the following class of Power Engineers Certification through the National Institute of the Uniform Licensing of Power Engineers (NIULPE) or Government approved equivalent:

o Lead Operators – Second Class o Operator Mechanic – Third Class o Building Engineer – Second Class

• Operation, maintenance, and repair of campus utility systems must comply with the NIEHS Campus Wastewater Permit (No: DCL-007 or latest revision). The current permit is attached in Section J.

• Operation, maintenance, and repair of the HTHW Generators and Incinerators must comply with the NIEHS Campus Air Permit (No: 04226R36 or latest revision). The current permit is attached in Section J.

• When work or repairs are required in the interior of laboratory hoods, the Contractor shall follow the NIEHS Health and Safety Branch Procedures for Performing Maintenance on Laboratory Hoods found in Section J.

• Access to Building 101and building 104 animal handling areas requires coordination with the respective supervisors in those areas. Access to clean (sterile) areas of the NIEHS facilities shall require the Contractor personnel to adhere to all access and egress procedures. And successful completion of animal area HSB training.

• The Government issues all Work, Service and Preventive Maintenance Orders to the O&M Contractor through the Integrated Workplace Management System (IWMS). The Contractor will be required to use the system for all Work, Service and Preventive Maintenance Orders and Shift rounds and Operator logs.

• The Contractor shall utilize electronic recording and submitting of all reports in an electronic format proposed by the Contractor.

• The Contractor shall utilize infrared screening and vibration analysis for all equipment. At a minimum these techniques shall be utilized during annual preventative maintenance checks or as proposed by the Contractor.

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SECTION D – PACKAGING AND MARKING

All deliverables required under this contract shall be packaged, marked and shipped in accordance with Government specifications. At a minimum, all deliverables shall be marked with the contract number and Contractor name. The Contractor shall guarantee that all required materials shall be delivered in immediate usable and acceptable condition.

SECTION E – INSPECTION AND ACCEPTANCE

a. The Contracting Officer or the duly authorized representative will perform inspection and acceptance of materials and services to be provided.

b. For the purpose of this SECTION, Mr. Benjamin Hocutt, PE, CEM and Mr. Lee Howell, PE are the authorized representative of the Contracting Officer.

c. Inspection and acceptance will be performed at:

National Institutes of Health Office of Research Facilities - Facilities Management Branch, North Carolina Building 102 111 T.W. Alexander Drive Research Triangle Park, NC 27709

The Government reserves the right to an Inspection period of 10 calendar days, unless a different time period is stated elsewhere in the contract. The receiving report, completed and signed by the appropriate official, constitutes acceptance and shall be acknowledged to the payment office (OFM).

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SECTION F - DELIVERIES OR PERFORMANCE

ARTICLE F.1. DELIVERIES

a. Satisfactory performance of this contract shall be deemed to occur upon performance of the work described in the successful Offeror's proposed and accepted Performance Work Statement (PWS) which shall be incorporated into SECTION C of this contract and upon delivery and acceptance by the Contracting Officer, or the duly authorized representative, of the Services specified in the Delivery Schedule which will be incorporated in SECTION C of this contract.

b. Deliveries required by the Contract shall be made F.o.b. destination as set forth in FAR Clause 52.247-35, F.o.b. Destination, within consignees Premises (April 1984) to the address/addressee listed below:

National Institutes of Health

Office of Research Facilities - Facilities Management Branch, North Carolina

105 T.W. Alexander Drive

ATTN: CENTRAL UTILITY PLAN OPERATIONS, Bldg. 105

Research Triangle Park, NC 27709

c. Unless otherwise specified, deliveries shall be made to the Delivery Point specified above Mondays through Fridays (excluding Federal Holidays) between the hours of 8:30 a.m. and 5:30 p.m. EST only. Supplies or services scheduled for delivery on a Federal holiday shall be made the following day.

ARTICLE F.2. MINIMUM DELIVERABLES LIST

ID TITLE SUBMITTAL

INITIAL SUBSEQUENT

1 Written Procedures NLT 15 CA As Updated or UD 2 Schedule of Wages and Fringe Benefits NLT 15 CA Annually

3 Project Manager and Alternate Phone Contact List

NLT 15 CA As Updated

4 Key Personnel Qualifications Worksheet Technical Proposal

As Updated

5 Quality Control Plan NLT 15 CA As Updated 6 Quality Control Report NLT 5 EM Monthly 7 Quality Assurance Meeting Minutes NLT 2 CA QA Meeting

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ID TITLE SUBMITTAL

INITIAL SUBSEQUENT

8 Roster of Personnel NLT 30 CA As Updated

9 O&M Manual Inventory Report NLT 10 CA Joint Inventory

Annually

10 Annual Inventory NLT 10 CA Joint Inventory

Annually

11 Health and Safety Plan NLT 15 CA As Updated

12 Accident and Injury Report NLT 7 EM

13 History File Format NLT 30 CA UD

14 PM & Work Requirements Schedule NLT 5 WA 1st of each Month

15 Equipment Aging Report Weekly

16 Work Order Status Report NLT 10 WA 1st of each Month

Monthly

17 HTHW Generator Efficiency Report NLT 7 EM Monthly

18 HTHW Generator Annual PM 30 WB Annual Maintenance

19 CUP Energy Report NLT 30 CA Monthly

20 Fuel Oil And NG Report NLT 10 WA 1st of each Month

Monthly

21 Natural Gas Valve Maintenance Inspection NLT 5 WDA

Maintenance

Annually

22 Chiller Efficiency Report NLT 5 EM Monthly

23 Eddy Current Test Report (Four Bound Hard Copies)

NLT 5 WA

Inspection

5 Years

24 Water Analysis Report NLT 30 CA Monthly

25 Quarterly Water Test Report Day 1st Report is Received

Quarterly

26 Auxiliary Generator Oil Report NLT 10 WDA

Maintenance

Quarterly

27 Cathodic Protection System Report NLT 10 WA 1st of each Month

Monthly

28 Transition Plan Technical Proposal

NLT 15 CA

29 Propane Usage and Purchase Report NLT 30 CA Monthly

30 Re-lamping Schedule NLT 15 CA Annually

31 Re-lamping Report NLT 10 EM Monthly

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NOTE: ALL DELIVERABLES LISTED ABOVE SHALL BE SUBMITTED

IN EDITABLE ELECTRONIC FORMAT TO BOTH THE CO AND COR.

Abbreviation Definition CA Working Days After Contract

D Deliverable Item Number EM Working Days After End of Month NLT Not Later Than REF Performance Work Statement

UR Upon Request WA Working Days After WB Working Days Before

SECTION G - CONTRACT ADMINISTRATION DATA

G.1.1. Contract Officer (CO)

The Contracting Officer for this contract is:

Name: Andrew Gathogo

Phone Number: 984-287-4386 Email: Andrew.Gathogo@nih.gov

Only the Contracting Officer has authority to:

(1) Increase or decrease the contract amount through a written modification

(2) Direct or negotiate any changes

(3) Modify or extend the period of performance

(4) Change the schedule of completion

(5) Authorize payment under this contract

(6) Otherwise modify any terms or conditions of this contract

G.1.2 Contracting Officer's Representative (COR)/Project Officer (PO)

1. Contracting Officers shall appoint COR to provide technical oversight and administration of the contract. All contractual matters concerning the Contract shall remain under the authority of the Contracting Officer.

2. The Contracting Officer is the only person authorized to commit the Government to a contract action. Only Contracting Officers with appropriate warrant levels have the authority to modify the term and conditions of the contract.

mailto:Andrew.Gathogo@nih.gov

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The Contracting Officer's Technical Representative (COR)/Project officer (PO) for this contract is:

Name: Lee Howell National Institutes of Health/ORF Phone Number: 919-287-4365 E-Mail: Lee.howell@nih.gov

The Alternate COR/PO is:

Name: Benjamin Hocutt National Institutes of Health/ORF Phone Number: 919-287-4383 E-Mail: Benjamin.hocutt@nih.gov

The COR/PO is responsible for:

(1) Monitoring the contractor's process including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements:

(2) Interpreting scope of work

(3) Performing technical evaluation as required

(4) Performing technical inspections and acceptances required by this contract; and

(5) Assisting the contractor in resolution of technical problems encountered during performance.

G.1.3 IPP INVOICING PROCEDURES

The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25.

Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements

A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.) Untimely notification will be considered in the computation of any interest penalty owed the Contractor.

mailto:E-Mail:%20mcmilla1@mail.nih.gov mailto:E-Mail:%20mcmilla1@mail.nih.gov

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1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the NBS: Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System

(DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor's name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.*

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.*

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid. Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

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B. The Contractor shall submit invoices to the Department of Treasury's Invoice Processing Platform (IPP) at https://www.ipp.gov with a copy to the approving official, as directed below. Email submission must include ORFOAInvoice3Way@mail.nih.gov in distribution.

The Contractor shall submit a copy of the electronic invoice to the following Approving Official (Contracting Officer) and Contracting Officer's Representative:

Approving Official: Contracting Officer: Andrew Gathogo

Contracting Officer's Representative: Benjamin Hocutt

II. Invoice Payment

A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. Interest Penalties

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS

SUBCONTRACTORS, FAR 52.232-40 (November 2021)

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(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

(End of Clause)

V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022)

(a) Definitions. As used in this clause.

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ``Content of Invoices and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Clause)

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 INSURANCE

a. The Contractor shall, at his own expense, procure and maintain, during the entire performance period of this contract, insurance of at least the kinds and amounts set forth below:

1. Worker's Compensation and Employer's Liability Contractors are required to comply with applicable Federal and State worker's compensation and occupational disease statutes. Employer's liability coverage of at least $100,000 shall be required except in states with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

2. General Liability Contractors are required to have bodily injury liability insurance coverage written on the comprehensive form of policy of at least $2,000,000 per occurrence.

3. Automobile Liability The Contractor is required to have automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily CONTRACT Handbook 11/28/17190

b. At all times during performance, the Contractor shall maintain with the Contracting Officer a current Certificate of Insurance showing at least the insurance required by the Schedule and providing for thirty (30) days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

c. The Contractor shall also require all first-tier subcontractors who will perform work on a Government installation to procure and maintain the insurance required by the Schedule during the entire period of their performance. The Contractor shall furnish (or assure that there has been furnished) to the Contracting Officer a current Certificate of Insurance meeting the requirements of above for each such first-tier subcontractors, at least five (5) days prior to entry of each subcontractor's personnel on the Government installation.

d. Current certificates of insurance shall be furnished by the Contractor and first tier subcontractor(s) to the Contracting Officer before starting work under the contract.

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H.3 SECURITY

GENERAL

a. The Contractor and all subcontractor's personnel will observe and adhere to all National Institutes of Health (NIH) security regulations and requirements when using or providing services on the NIH property. The Contractor shall be responsible for subcontractor compliance and include specific provisions in all subcontracts that these regulations be accepted.

b. The Contractor shall be accountable for compliance with the provisions of this Section by all individuals and entities employed by or under contract to the Contractor.

H.4 WORK HOURS

Central Utility Plant and Building Engineer Operations operates on a 24hr basis 365 days.

Contractor shall work on the job at the NIH Campus during afterhours and weekends hours coordinated with the project office. Federal Holidays are listed below and may affect work issued under task orders. If work is scheduled to occur during a Federal Holiday, consult with COR to determine scheduling of work.

New Year’s Day Inauguration Day Martin Luther King, Jr. Day Washington’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

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ATTACHMENTS SECTION J – LIST OF ATTACHMENTS

The following documents are incorporated into this RFP:

SOLICITATION ATTACHMENTS

1. Attachment 1 – FAR Provisions & Clauses

2. Attachment 2 – Past Performance Questionnaire

3. Attachment 3 – SOO attachments J-1 through J-14

4. Attachment 4 – SOO attachment J15 – Durham County Wastewater Permit No. DCL-

5. Attachment 5 – SOO attachment J16 – NCDENR Air Permit No. 04226R28

Statement of Objectives attachments Table Summary

J-1 Description of Existing CUP Facilities

J-2 Electrical Distribution Model

J-3 HTHW & CHW Routing Plan

J-4 Natural Gas Routing Plan

J-5 Sanitary Sewer Model

J-6 Storm Sewer Model

J-7 Domestic Cold-Water Model

J-8 Valve Pits and Manholes (NIEHS Facilities Only)

J-9 Valve Pits and Manholes (EPA Facilities Only)

J-10 NIEHS Campus Emergency Generators and Associated Equipment

J-11 Vivarium Environmental Parameters

J-12 NIEHS Health and Safety Branch – Procedures for Preforming Maintenance on Laboratory Hoods

J-13 Campus Backflow Preventer List

J-14 Outgoing Contractor’s phase out plan

J-15 Durham County Wastewater Permit No. DCL-007

J-…