Attachment 6 - Sol 75N99024R00015 Amend 001.pdf

SOL 75N99024R00015 – Amendment 001 Page 1 of 5

The following constitutes amendment 001 to Solicitation 75N99024R00015 for Central Utility Plant Operation and maintenance services at the NIEHS Research Triangle Park, NC.

a. The site visit remains on April 11, 2024, but will be held from 10.00am to 12.00pm

b. Government response to offeror questions.

c. As part of government response to question no 33, the reclaim systems model is attached.

Offeror Questions Ref: Government Response

1 Could you please provide me with incumbent contract number and contractor name for the referenced opportunity?

Refer to pg1 of the solicitation for details on incumbent.

2 Who is the incumbent and what is the annual cost to the government at this present time

Refer to pg1 of the solicitation for details on incumbent. Offerors are expected to develop their pricing independent of current government cost.

3 Is there a mandatory pre-bid meeting? There is no mandatory pre-bid meeting, but an optional site visit will be held on 04/11/24--see section L for details

4 Is any form of bonding required? No 5 Do you require a local vendor preference? No 6 Will the award be made based on lowest price and based on the vendor demonstrating he/she is the most responsible bidder?

See section M of the solicitation for the evaluation criteria

7 Could you please clarify whether the upcoming procurement opportunity will include FAR 52.216-6, Economic Price Adjustment?

Considering the potential impacts of inflation and market fluctuations on long-term contracts, the inclusion of this clause could significantly mitigate risks for both the government and contractors. We believe it would ensure fair and equitable pricing over the contract duration, fostering stability and promoting a healthier marketplace.

FAR 52.222-41 & 52.222-44 are included and applicable to this contract. Additionally, the incumbent has a CBA that expires on July 31, 2025.

8 Can the government please provide the latest Preventive Maintenance Schedule?

Equipment list was provided for offerors use in developing PM schedule for PWS.

9 Can the government please provide the date of the most recent 3-Year Testing/Inspection conducted on all switchgear units?

Switchgear testing and maintenance is performed yearly through the current O&M contract.

SOL 75N99024R00015 – Amendment 001 Page 2 of 5

10 Can the government please provide the date of the most recent 3-Year Testing/Inspection conducted on all Transformer units?

11 Can the government please provide the date of the most recent 3-Year Non-Destructive Tube Analysis (Eddy Current Analysis) conducted on all chiller units?

Chiller 2 - 01/2019 Chiller 3 - Installed 2019 Chiller 4 - 01/2019 Chiller 5 - 05/2018 (scheduled 2024) Chiller 6 - 01/2019

12 Can the government please provide government approved OEM certified personnel?

Section 5.1

It is the contractor’s responsibility to provide OEM certified personnel for review and approval by the Government.

13 Can the government please provide historical data on the number of times and amount of propane purchased in a year?

Section 5.2

Propane is delivered on average every two weeks. Over the past five years we averaged 20,000 gallons per year delivered.

14 Can the government please confirm that all cost associated with the purchasing of propane is covered by the government?

Section 5.2

Propane purchased will be covered using CLIN X008.

15 Does the government provide a CMMS? If so, what CMMS is provided?

The Government is transitioning to a NUVOLO CMMS system. This CMMS will be government provided.

16 Can the government confirm that material costs for CLIN X006 will be reimbursed from

CLIN X008?

Yes

17 Is this contract a CBA contract? Can the government please provide the CBA?

Yes. The request is noted and under consideration

18 Can the government confirm that all material cost for both preventative maintenance and repair will be reimbursed using CLIN X006?

All durable repair parts will be covered using CLIN X008. Non-durable material cost will be bore by the contractor.

19 Will the government please clarify which Integrated Workplace Management System is to be used and if the contractor is supposed to pay for the license or if it is government-provided?

Section

The Government is transitioning to a NUVOLO CMMS system. This CMMS will be government provided.

20 Will the government confirm if the contractor will be provided with office space and storage space for inventory

Limited office space is available in building 105 and 106 for the sole use of the O&M Contractor. There are also dedicated storage areas in both buildings.

SOL 75N99024R00015 – Amendment 001 Page 3 of 5

21 L.3.a states that Offerors can submit no more than 5 contract citations and L.3.b states, "For each contract citation, Offerors shall provide a summary of no more than 4 pages including the type of contract, dollar value for the contract citation, dates of work performed, a detailed summary of the work performed, the relative complexity of the work, relevance to this solicitation, and a current Point of Contact (including name, title, phone number, and email address). Specifically, relevancy will consider similar types of effort, size, scope and complexity to the various areas of O&M, safety and management activities described in the SOO. Any pages submitted beyond the 10-page limit will not be evaluated."

Should the page limit be 20 since we can submit up to 5 citations at 4 pages each?

L.3 correct, 20-page limit for past performance

22 Can CPARS be submitted in place of PPQs L.3 CPARs will not substitute past performance questionnaires

23 What Volume should we include the one signed copy of the solicitation, and acknowledgement of all amendments?

L.1 Include as part of Vol.3

24 "The Offeror shall provide a Performance Work Statement from which the Government will evaluate the Offerors' comprehension of the Government's Objectives, their grasp of the nature of work to be performed under the resultant contract, and their in- depth knowledge and understanding of the various intricacies in working with a central utility plant and the distribution system."

Would the Government consider not having the Performance Work Statement part of the 75 page limit?

M.2.1 No

25 Please clarify if Covers, Cover Pages, Table of Contents, and Glossaries count towards page counts.

L.1 Covers, Cover Pages, Table of Contents Glossaries and appendices DO NOT count towards page counts.

26 Can header and footer text be smaller than 12 pt font?

L.1 Yes

SOL 75N99024R00015 – Amendment 001 Page 4 of 5

27 "This volume shall be limited to 75 pages, excluding any examples of technical data. In preparing Volume 1 of their proposal, Offerors are reminded to carefully review all sections of the solicitation. Any pages submitted beyond the 75-page limit will not be evaluated."

Can the government define or provide an example of what is considered 'technical data'?

L.2 Some examples of technical data include graphics, tables, charts and drawings.

28 Regarding Section C.5.2, can the government provide details about the propane tanks sizes, locations and loads served?

C.5.2 BLDG 101 C-Module - two (2) each 100-gallon tanks BLDG 101 F-Module - two (2) each 100-gallon tanks BLDG 109 (CRU) - two (2) each 1,000-gallon tanks

29 Regarding Section C.6.0, what is the reasoning to move all operators up to 2nd Class and 3rd Class from the current levels?

C.6.0 To increase performance.

30 Regarding Section C.6.0, would the government consider resetting the time period from 6-months to 1-year after contract award to bring Operators up to class 2 & 3?

C.6.0 The requirement is for offerors to bring up operators up to class 2&3 within 6 months

31 Section C.5.1 paragraph 5 states - “The contractor shall provide a chemical water treatment program and housekeeping services of all mechanical/electrical areas in bldg. 101, 102, 105, 108, and 109." - Question-1 - What are the defined work areas for housekeeping services in these areas?

C.5.1 In buildings 105 and 106 the O&M Contractor is responsible for housekeeping in mechanical areas.

For other locations housekeeping would only be required where the contractor had performed work.

32 Section C.5.1 paragraph 5 states - “The contractor shall provide a chemical water treatment program and housekeeping services of all mechanical/electrical areas in bldg. 101, 102, 105, 108, and 109." Question-2 - Are these the only buildings that need to be covered under the chemical water treatment program?

C.5.1 Water treatment should be performed for all closed loop campus systems in building 101, 102, 104, 105, 106, 108, and 109.

33 Regarding Sections C.5.1 and C.5.2 and Attachment 3 - SECTION J –, is the contractor responsible for the maintenance and operation of the reclaim water system in Building 105 and the related campus reclaim water piping?

C.5.1 and C.5.2

Yes, Section J will be updated to include a Reclaim system Model.