Combined Synopsis 36C26226Q0512 Shuttle and Valet.docx

SUBJECT*

Shuttle & Valet SVCs VA Long Beach Healthcare System

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contract Specialist Katharine Robert katharine.robert@va.gov

PLACE OF PERFORMANCE

Tibor Rubin VA Medical Center

5901 E 7th ST

Long Beach CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. Offerors are encouraged to review the entire solicitation and attachments prior to submitting their quote.

Solicitation number 36C26226Q0512 is issued as a request for quotation (RFQ) for on-site Valet and Shuttle Services at the VA Long Beach Healthcare System, 5901E 7th ST Long Beach CA 90822.

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Businesses (SDVOSB). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The associated North American Industrial Classification System (NAICS) code for this procurement is 485991, with a small business size standard of $19.0 million. The FSC/PSC is V999.

All interested companies shall provide quotations for the following:

Price/Cost Schedule

VALB Shuttle and Valet Services: The Contractor shall provide Shuttle and Valet Services in accordance with the performance work statement (PWS). Price per month.

Contract Period: Base

VALB Shuttle and Valet Services: The Contractor shall provide Shuttle and Valet Services in accordance with the performance work statement (PWS). Price per month.

Contract Period: Option 1

VALB Shuttle and Valet Services: The Contractor shall provide Shuttle and Valet Services in accordance with the performance work statement (PWS). Price per month.

Contract Period: Option 2

VALB Shuttle and Valet Services: The Contractor shall provide Shuttle and Valet Services in accordance with the performance work statement (PWS). Price per month.

Contract Period: Option 3

VALB Shuttle and Valet Services: The Contractor shall provide Shuttle and Valet Services in accordance with the performance work statement (PWS). Price per month.

Contract Period: Option 4

GRAND TOTAL

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STATEMENT OF WORK (SOW)

Title: VALB Shuttle and Valet Services

1. Purpose: The VA Long Beach Healthcare System (VALBHCS) requires contracted Shuttle and Valet services. The contractor shall provide all labor, vehicles, personnel, supervision, supplies, equipment, and necessary reporting for the provision of shuttle and valet services in accordance with the Statement of Work.

2. Background: VALBHCS shuttle and valet service is necessary to ensure all veterans reach the hospital from parking lots by reducing the physical strain and logistical stress of navigating a large, busy medical campus. This is especially important for veterans with mobility challenges, chronic conditions, or disabilities.

3. Shuttle Scope/Requirements: Shuttle service will consist of the following:

3.1. Campus Shuttles: Contractor shall provide three (3) 20-passenger ADA compliant buses and three (3) Class B Licensed shuttle drivers with passenger endorsement. One of the shuttles will be transporting passengers from 5901 East 7th Street Long Beach CA 90822 to and back 5761 E Colorado Street Long Beach CA 90814.

3.1.1. Shuttles will be serviced and maintained by the Contractor for the duration of this contract.

3.1.2. Shuttle service will run Monday thru Friday from 6am to 6pm 12 hours per day, 5 days a week, 52 weeks a year. (Excluding Federal Holidays).

3.1.3. The Contractor shall place the VA logo on all vehicles in use for the shuttle service. The COR will provide the VA logo design, and the Contractor shall purchase / print the decals and place them on the shuttle vehicle within 30 days of contract award. The decals must be large enough to be visible and to be read from a reasonable distance (12 – 24 inches wide).

3.2. Courtesy Vehicles: Contractor shall provide three (3) 6-8 passenger GEM E6 Electric Vehicles 6 Passenger - 110V or 6-8 Passengers Golf Carts with covers, two (2) current California Class C drivers to operate these carts and one (1) 24 hours services onsite dispatcher.

3.2.1. Carts will be serviced and maintained by the Contractor for the duration of this contract.

3.2.2. Cart service and dispatcher will run Monday thru Sunday from 6am to 6am, 24 hours per day, 7 days a week, 52 weeks a year. (Including Federal Holidays.)

3.2.3. The Contractor shall provide two-way radios for the golf cart/electric cart drivers and dispatcher as well as one (1) cell phone that the number will be posted and provide to employees and patients to call for pickup and drop-off assistance around the VA facility.

3.2.4. The Contractor shall place the VA logo on all vehicles in use for the shuttle service. The COR will provide the VA logo design, and the Contractor shall purchase / print the decals and place them on the shuttle vehicle within 30 days of contract award. The decals must be large enough to be visible and to be read from a reasonable distance (12 – 24 inches wide).

3.3. Contractor shall be responsible for daily inspections (CHP approved inspection sheet), fuel, licensing, registration, qualified drivers, and all maintenance and repair services. If any safety issues are found during the daily inspection, these must be fixed prior to start of the shift or a replacement vehicle shall be provided. All required documentation shall be available at any time upon request for review if necessary.

3.4. Contractor shall be responsible by law to provide breaks to all drivers. Drivers will self-break (off peak). A relief driver shall be provided for lunch breaks to those working above the CA mandated hours.

3.5. Contractor Personnel: Contractor personnel shall be courteous and always conduct themselves in a businesslike manner while providing services under this contract.

3.5.1. Drivers: Services shall be provided by a qualified driver, licensed in accordance with applicable state, city, and local regulations. Each driver shall possess a driver’s license that is valid for the class of vehicle driven. Evidence of a special transportation service vehicle permit, or endorsement issued by the commissioner of public safety.

· Be at least 18 years of age and have not less than one year of experience as a licensed driver; and

· For the past three years:

· Have not had a driver’s license canceled or suspended.

· Have a driving record clear of convictions for operating a motor vehicle or motorcycle without insurance.

· Have a driving record clear of convictions for driving a motor vehicle without a valid current license for the class of vehicle driven

· Have a driving and criminal record clear of convictions for driving under the influence of alcohol or a controlled substance.

3.5.2. Drivers shall be presentable, well-groomed and look professional.

3.5.3. Drivers shall wear company uniform. The Contractor shall be responsible for furnishing all vehicles, uniforms, nametags and/or badges for performance of services under this contract. Employee identifications shall be worn in clear view above the waist.

3.5.4. Drivers are responsible for cleaning and disinfecting all buses and carts before the start of each shift.

3.5.5. The contractor personnel shall not play loud music originating from any device in vehicles while transporting VA patients.

3.5.6. Contractor personnel may be required to wear Personal Protective Equipment (PPE) when required.

3.5.7. Contractor personnel will collect, contain, and dispose of all trash resulting from the day-to-day operations according to VA regulation.

3.5.8. The contractor and its personnel shall follow all VA regulations and VHA Center for Engineering and Occupational Safety & Health Regulations.

3.6. The Contractor shall provide and install twenty (20) signs on the VALBHCS campus. Sign locations shall be approved by the COR prior to installation.

3.7. The Contractor shall provide and install weatherproof stickers that display their dispatch phone number on 60 current signs hung at the VALBHCS campus. COR shall provide the sign locations prior to installation. The signs are 24 x 24 inches; the sticker should be 13 inches wide by 2 inches high. SEE ATTACHMENT FOUR – EXAMPLE OF SIGN.

3.8. The contractor is responsible for repairing damages incurred during the performance of this contract to include the removal and installation or moving materials and tools in and out of work areas.

3.9. Vehicles:

3.9.1. The VA reserves the right to inspect the contractor’s equipment and vehicles or require documentation of compliance with state laws, rules, and regulations. VA inspections of contractor equipment do not constitute a warranty or guarantee that the contractor’s vehicles and equipment are properly maintained.

3.9.2. The VA reserves the right to restrict the contractor’s use of equipment and vehicles in the performance of this contract that are not in compliance with contract requirements. The restriction of such equipment and vehicles shall not relieve the contractor from performance IAW the contract nor necessitate additional cost to the VA.

3.9.3. All vehicles shall be clean and maintained in good repair IAW the manufacturer’s instructions. Interiors and exteriors of each vehicle shall be well maintained and present a respectable appearance.

3.9.4. Any vehicle involved in an accident, no matter how insignificant, shall be taken out of operation until the Contractor has provided written documentation to VALBHCS that the vehicle has been repaired and is in good working order.

4. Valet Scope/Requirements: Valet service will consist of the following:

4.1. The Contractor shall provide all labor supplies, materials, transportation, supervision, support vehicles, and other non-personnel services required to provide full valet parking and front door services for eligible beneficiaries, authorized personnel and visitors at VA Long Beach Healthcare System (VALBHS) located at 5901 East 7th Street, Long Beach, CA 90822-5201.

4.2. The Contractor shall provide the appropriate number of employees to provide consistent, responsive, secure and efficient valet parking services. The Contractor shall make logistical and staffing adjustments as necessary in accordance with the daily parking needs of VA Long Beach Healthcare System. The Contractor is responsible for allocating Staff in order to meet workload demands.

4.3. The Contractor shall staff the valet parking operation with an appropriate number of employees as necessary, ensuring an efficient and safe operation. Any increase in the number of valet parking personnel necessary to meet the seven (7) minute requirement shall be provided at no additional cost to the Government. An efficient operation is defined as:

4.3.1. No vehicle waits more than seven (7) minutes to be valet-parked, nor more than seven (7) minutes to be retrieved.

4.3.2. The seven (7) minute period begins for the parking as soon as the vehicle queues itself into the valet staging area. Performance is complete when the vehicle has been processed and driven out of the queue area by the Contractor.

4.3.3. The seven (7) minute retrieval period begins as soon as the patient queues themselves into the retrieval line and is complete as soon the patient is presented with their idling vehicle.

4.4. A Valet Attendant shall be stationed at the valet booth during normal operations and shall not be included in the valet attendant staff for parking vehicles. The valet parking booth shall be manned at all times. The Contractor shall provide the valet booth.

4.5. Contractor Personnel: Contractor personnel shall be courteous and always conduct themselves in a businesslike manner while providing services under this contract.

4.5.1. Drivers: Services shall be provided by a qualified driver, licensed in accordance with applicable state, city, and local regulations. Each driver shall possess a driver’s license that is valid for the class of vehicle driven.

· Be at least 18 years of age and have not less than one year of experience as a licensed driver; and

· For the past three years:

· Have not had a driver’s license canceled or suspended.

· Have a driving record clear of convictions for operating a motor vehicle or motorcycle without insurance.

· Have a driving record clear of convictions for driving a motor vehicle without a valid current license for the class of vehicle driven

· Have a driving and criminal record clear of convictions for driving under the influence of alcohol or a controlled substance.

4.5.2. Drivers shall be presentable, well-groomed and look professional.

4.5.3. Drivers shall wear company uniform. The Contractor shall be responsible for furnishing all uniforms, nametags and/or badges for performance of valet services under this contract. Employee identifications shall be worn in clear view above the waist.

4.5.4. The contractor personnel shall not play loud music originating from any device while performing valet services.

4.5.5. Contractor personnel may be required to wear Personal Protective Equipment (PPE) when required.

4.5.6. The contractor and its personnel shall follow all VA regulations and VHA Center for Engineering and Occupational Safety & Health Regulations.

4.6. Valet Parking Service Hours: The Contractor shall provide valet parking services as follows:

4.6.1. Regular service shall be provided Monday through Friday from 6:00 A.M. to 12:30 A.M.

4.6.2. The hours between 06:00 P.M. and 12:30 A.M. are primarily reserved in support of the Emergency Department.

4.6.3. Any remaining keys that remain after normal working hours and in the custody of the Contractor at 7:00 P.M. will be turned over to the VALB Administrative Officer of the Day.

4.6.4. Contractor shall ensure sufficient staff during Peak traffic hours which are generally 9:00 A.M. to 2:00 P.M. with Tuesday through Thursday being the busiest day for patient visits.

4.7. National Holidays: The following holidays are observed by the Federal Government. The Contractor is not required to provide services on the following National Holidays, nor shall the Contractor be paid for these holidays. If a Federal Holiday falls on a Saturday, the immediately preceding Friday will be observed as the holiday, if a Federal Holiday falls on a Sunday the immediately succeeding Monday will be observed as the holiday. In addition to those holidays listed below, on occasion there may be other holidays declared by Executive Order:

Independence Day

5. Conformity To Regulations:

5.1. The contractor and his/her operators shall conform to all Federal, State, and local regulations governing the performance of contracted services.

5.2. VAMC facilities have been designated NO SMOKING areas in their entirety. Violators will be ticketed by VA Police and may be subject to a $50.00 federal citation for disregarding posted safety rules and regulations. Furthermore, the contractor may be directed to stop work. The contractor is to notify all of his/her employees and/or sub-contractors of this strict enforcement policy.

6. Security Requirements:

6.1. The Contractor will not have access to patient records, data or VA computer systems.

6.2. Contractor Personnel Security Requirements: All contractor employees who require access to the Department of Veterans Affair's computer systems or who come into contact with veteran/beneficiaries shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement before contract performance. This requirement is applicable to all subcontractor personnel requiring the same access. If the investigation is not completed before the start date of the contract, the contractor will be responsible for the actions of those individuals they provide to perform work for the VA.

Contractor Responsibilities:

· The contractor shall pre-screen all personnel requiring VA access to ensure they maintain a U.S. citizenship and are able to read, write, speak, and understand the English language.

· The contractor shall submit or have their employees submit the following required forms requested by Department of Veterans Affairs, Office of Security and Law Enforcement, Security and Investigations Center, 2200 Fort Roots Drive Bldg. 104, North Little Rock, AR 72114 within 30 days of receipt: All documents completed and submitted at the following website: http://www.va.gov/SECURITYINVESTIGATIONSCENTER/

· The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract. Failure to comply with the contractor personnel security requirements may result in termination of the contract or cause.

7. Insurance: Satisfactory insurance coverage is a condition precedent to award of this contract. The Contractor must present satisfactory evidence of full compliance with State and local requirements, or those below stipulated, whichever are the greater.

7.1. Workers' compensation and employer's liability coverage will conform to applicable State law requirements for the services provided by this contract.

7.2. General liability and comprehensive automobile liability will conform to applicable State law requirements for the services provided by this contract, or in the absence of higher statutory minimums, be required in the amounts per vehicle used of not less than $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

7.3. Evidence of Coverage: The contractor shall furnish the Contracting Officer with a certification from his/her insurance company indicating that the coverage outlined in this contract has been obtained and that it may not be changed or canceled during the term of the contract.

(End of Statement of Work)

Place of Performance: LBVAHCS Campus located at the Tibor Rubin VA Medical Center, VA Long Beach Healthcare System, 5901E 7th ST Long Beach CA 90822.

Estimated Period of Performance: 10/01/2026 – 09/31/2031.

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1 Instructions to Offerors–Commercial Products and Commercial Services (SEE ATTACHMENT ONE)

· FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (SEE ATTACHMENT TWO)

· FAR 52.203-11 Certification And Disclosure Regarding Payments To Influence Certain Federal Transactions (SEP 2024)

· FAR 52.203-18 Prohibition On Contracting With Entities That Require Certain Internal Confidentiality Agreements Or Statements—Representation (JAN 2017)

· FAR 52.204-7 System For Award Management—Registration (Deviation) (NOV 2025)

· FAR 52.209-7 Information Regarding Responsibility Matters (OCT 2018)

· FAR 52.219-1 Small Business Program Representations (Deviation) (NOV 2025)

· FAR 52.229-11 Tax On Certain Foreign Procurements—Notice And Representation (JUN 2020)

· FAR 52.233-2 Service Of Protest (SEP 2006)

· FAR 52.252-5 Authorized Deviations In Provisions (NOV 2020)

· FAR 52.240-90 Security Prohibitions And Exclusions Representations And Certifications (Deviation) (NOV 2025)

· VAAR 852.215-72 Notice Of Intent To Re-Solicit (OCT 2019)

· VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018)

· VAAR 852.233-71 Alternate Protest Procedure (OCT 2018)

· VAAR 852.233-71 Alternate Protest Procedure Note (MAY 2010) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

The following contract clauses apply to this acquisition:

· FAR 52.212-4 Contract Terms and Conditions–Commercial Products and Commercial Services (NOV 2023)

· ADDENDUM to FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services” applies to and is included with this acquisition.

· FAR 52.203-6 Restrictions On Subcontractor Sales To The Government Alternate I (Nov 2021) (JUN 2020)

· FAR 52.203-13 Contractor Code Of Business Ethics And Conduct (NOV 2021)

· FAR 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

· FAR 52.203-19 Prohibition On Requiring Certain Internal Confidentiality Agreements Or Statements (JAN 2017)

· FAR 52.204-9 Personal Identity Verification Of Contractor Personnel (JAN 2011)

· FAR 52.204-13 System For Award Management—Maintenance (Deviation) (NOV 2025)

· FAR 52.209-6 Protecting The Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed For Debarment, Or Voluntarily Excluded (JAN 2025)

· FAR 52.209-9 Updates Of Publicly Available Information Regarding Responsibility Matters (OCT 2018)

· FAR 52.209-10 Prohibition On Contracting With Inverted Domestic Corporations (NOV 2015)

· FAR 52.217-8 Option To Extend Services (NOV 1999)

· FAR 52.217-9 Option To Extend The Term Of The Contract (MAR 2000)

· FAR 52.219-8 Utilization Of Small Business Concerns (Deviation) (NOV 2025)

· FAR 52.219-14 Limitations On Subcontracting (Deviation) (NOV 2025)

· FAR 52.222-3 Convict Labor (Deviation) (NOV 2025)

· FAR 52.222-35 Equal Opportunity For Veterans (Deviation) (NOV 2025)

· FAR 52.222-36 Equal Opportunity For Workers With Disabilities (Deviation) (NOV 2025)

· FAR 52.222-37 Employment Reports On Veterans (Deviation) (NOV 2025)

· FAR 52.222-40 Notification Of Employee Rights Under The National Labor Relations Act (Deviation) (NOV 2025)

· FAR 52.222-41 Service Contract Labor Standards (Deviation) (NOV 2025)

· FAR 52.222-42 Statement Of Equivalent Rates For Federal Hires (MAY 2014)

· FAR 52.222-43 Fair Labor Standards Act And Service Contract Labor Standards-Price Adjustment (Multiple Year And Option Contracts) (Deviation) (NOV 2025)

· FAR 52.222-50 Combating Trafficking In Persons (Deviation) (NOV 2025)

· FAR 52.222-54 Employment Eligibility Verification (Deviation) (NOV 2025)

· FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (Deviation) (NOV 2025)

· FAR 52.222-90 Addressing DEI Discrimination By Federal Contractors (Deviation) (APR 2026)

· FAR 52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving (MAY 2024)

· FAR 52.232-33 Payment By Electronic Funds Transfer—System For Award Management (OCT 2018)

· FAR 52.232-40 Providing Accelerated Payments To Small Business Subcontractors (MAR 2023)

· FAR 52.233-3 Protest After Award (AUG 1996)

· FAR 52.233-4 Applicable Law For Breach Of Contract Claim (OCT 2004)

· FAR 52.240-91 Security Prohibitions And Exclusions (Deviation) (NOV 2025)

· FAR 52.244-6 Subcontracts For Commercial Products And Commercial Services (Deviation) (APR 2026)

· FAR 52.252-6 Authorized Deviations In Clauses (NOV 2020)

· Mandatory Written Disclosures

· VAAR 852.201-70 Contracting Officer's Representative (DEC 2022)

· VAAR 852.203-70 Commercial Advertising (MAY 2018)

· VAAR 852.204-70 Personal Identity Verification Of Contractor Personnel (Deviation) (MAR 2026)

· VAAR 852.219-73 VA Notice Of Total Set-Aside For Certified Service-Disabled Veteran-Owned Small Businesses (Deviation) (JAN 2023)

· VAAR 852.219-75 VA Notice Of Limitations On Subcontracting—Certificate Of Compliance For Services And Construction (Deviation) (JAN 2023) (SEE ATTACHMENT THREE)

· VAAR 852.222-71 Compliance With Executive Order 13899 (Deviation) (Apr 2025) (APR 2025)

· VAAR 852.228-71 Indemnification And Insurance (MAR 2018)

· VAAR 852.232-72 Electronic Submission Of Payment Requests (NOV 2018) *

· VAAR 852.237-74 Non-Discrimination In Service Delivery (OCT 2019)

· VAAR 852.242-71 Administrative Contracting Officer (OCT 2020)

* This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

Service Contract Act Wage Determination #: 2015-5613 Rev. 32, Dated May 2026.

This will be a Firm Fixed-Price Contract.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Statement of Work.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Site Visit: The Government requests a site visit at the Tibor Rubin VA Medical Center with prospective vendors for valet and shuttle services on June 24, 2026, from 9:00 am PT – 11:00 am PT. Please RSVP for the site visit by emailing Contract Specialist Katharine Robert at: katharine.robert@va.gov, no later than 11:00 am PT, June 22, 2026, for more information. Attendance is not mandatory.

All RFQ questions shall be received not later than 4:00 pm PT, June 29 , 2026, via email only to katharine.robert@va.gov. Subject line shall include “INQUIRY TO RFQ 36C26226Q0512” for consideration. All answers to inquiries received by due date and time will be addressed through an amendment. No further inquiries will be addressed after due date.

Submission of your response shall be received not later than 11:00 am PT, July 14, 2026, via email only to katharine.robert@va.gov. Subject line shall include “RESPONSE TO RFQ 36C26226Q0512” for consideration. RFQ response must be in PDF format; it is the vendors responsibility to ensure that the quote/offer is received on time.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below:

Point of Contact Contract Specialist Katharine Robert Katharine.robert@va.gov

SEE ATTACHMENTS:

Attachment 1 FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services.

Attachment 2 52.212-2 Evaluation - Commercial Products and Commercial Services.

Attachment 3 VAAR 852.219-75 VA Notice Of Limitations On Subcontracting.

Attachment 4 EXAMPLE OF SIGN.

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Combined Synopsis/Solicitation Notice