Combined Synopsis 26R00022.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

159IHSFTYATES CODE 16. ADMINISTERED BYCODE

X

X

X

561320

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR159

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/21/2026 1200 CT

07/31/2026

DAVID JONES1

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

75H70626R00022

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 18 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Aberdeen SD 57401

115 Fourth Ave, SE

Federal Building

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Aberdeen Area Indian Health Servic WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

FT YATES ND 58538

10 Standing Rock Ave

IHSFTYATES

Aberdeen SD 57401

115 Fourth Ave, SE

Federal Building

Aberdeen Area Indian Health Servic

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

COMBINED SYNOPSIS/SOLICITATION

Request for Proposal (RFP) No. 75H70626R00022

Firm-Fixed-Price Non-Personal Healthcare Staffing Services for Temporary Pharmacist Support – Standing Rock Service Unit (SRSU)

A. NOTICE TYPE

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

NICHOLE R. LEREW

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format prescribed in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation. Proposals are being requested, and a separate written solicitation will not be issued.

This solicitation incorporates all provisions and clauses applicable to this acquisition as of the date of issuance.

B. CONTRACT AWARD

The Great Plains Area Indian Health Service (IHS) intends to award a Firm-Fixed-Price (FFP), Non-Personal Healthcare Services Contract for

Temporary Pharmacist Support Services at the

Standing Rock Service Unit (SRSU).

This acquisition is being conducted in accordance with FAR Part 12, Acquisition of Commercial

Products and Commercial Services.

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

18 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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(A) (B) (C) (D) (E) (F)

75H70626R00022

The anticipated contract award will be made in response to Request for Proposal (RFP) No.

75H70626R00022.

The Contractor shall provide all personnel, supervision, management, credentialing, licensing, administrative support, and other resources necessary to perform the required pharmacist support services in accordance with the Performance Work Statement (PWS).

The Contractor shall perform as an independent contractor. Contractor personnel shall not be considered employees, agents, or representatives of the Indian Health Service or the Federal

Government.

# C. SOLICITATION PROVISIONS AND CLAUSES

This solicitation and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular (FAC) 2026-01, effective March 13, 2026.

Applicable Federal Acquisition Regulation (FAR) and Health and Human Services Acquisition

Regulation (HHSAR) provisions and clauses apply to this acquisition.

D. SET-ASIDE INFORMATION

This requirement is issued as an:

Indian Small Business Economic Enterprise (ISBEE)

Set-Aside

NAICS Code: 561320 – Temporary Help Services

Size Standard: $34.0 Million

The Contractor shall meet all applicable ISBEE

Continued ...

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Sponsored by GSA

FAR (48 CFR) 53.110

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75H70626R00022 eligibility requirements at the time of proposal submission and award.

E. CONTRACT TYPE AND PRICING REQUIREMENTS

The anticipated contract type is:

Firm-Fixed-Price (FFP), Non-Personal Healthcare

Services Contract

The Contractor shall provide all resources necessary to satisfy the requirements identified in the Performance Work Statement.

The Contractor’s firm-fixed-price shall include all costs associated with contract performance, including but not limited to:

* Pharmacist compensation;

* Employee benefits;

* Payroll expenses;

* Credentialing and privileging costs;

* Required licenses and certifications;

* Recruitment and retention expenses;

* Administrative support;

* Quality assurance activities;

* Management and supervision;

* Insurance;

* Overhead;

* Profit; and

* Any other costs necessary to perform the contract requirements.

The Government will not provide separate reimbursement for costs incurred by the

Contractor in performing this requirement unless specifically authorized by the Contracting

Officer.

The Contractor shall be responsible for managing staffing resources necessary to meet the

Government’s requirements.

F. PRICE SCHEDULE

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Offerors shall provide a Firm-Fixed-Price (FFP) for each Month of Service (MOS) in accordance with the Performance Work Statement.

The Unit of Issue is: MOS – Month of Service

One (1) MOS represents one month of temporary pharmacist support services for the Standing Rock

Service Unit. The Contractor shall provide sufficient qualified pharmacist personnel to meet

Government requirements, which may include up to four (4) pharmacists concurrently. The Government does not guarantee utilization of the maximum number of pharmacists.

The Contractor’s proposed monthly price shall include all personnel, supervision, management, credentialing, licensing, administrative support, and other resources necessary to perform the required services.

| CLIN | Description

Unit of Issue | Quantity | Unit Price | Extended

Price |

| 0001 | Temporary Pharmacist Services – Up to 4

Pharmacists – Base Period | MOS

| 6 | $________ | $________ |

| 1001 | Temporary Pharmacist Services – Up to 4

Pharmacists – Option Period One | MOS

| 6 | $________ | $________ |

| 2001 | Temporary Pharmacist Services – Up to 4

Pharmacists – Option Period Two | MOS

| 6 | $________ | $________ |

| 3001 | Temporary Pharmacist Services – Up to 4

Pharmacists – Option Period Three | MOS

| 6 | $________ | $________ |

| 4001 | Temporary Pharmacist Services – Up to 4

Pharmacists – Option Period Four | MOS

| 6 | $________ | $________ |

| 5001 | Temporary Pharmacist Services – Up to 4

Continued ...

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75H70626R00022

Pharmacists – Option Period Five | MOS

| 6 | $________ | $________ |

| 6001 | Temporary Pharmacist Services – Up to 4

Pharmacists – Option Period Six | MOS

| 6 | $________ | $________ |

| 7001 | Temporary Pharmacist Services – Up to 4

Pharmacists – Option Period Seven | MOS

| 6 | $________ | $________ |

| 8001 | Temporary Pharmacist Services – Up to 4

Pharmacists – Option Period Eight | MOS

| 6 | $________ | $________ |

| 9001 | Temporary Pharmacist Services – Up to 4

Pharmacists – Option Period Nine | MOS

| 6 | $________ | $________ |

Total Evaluated Price (Base Period + All Option

Periods): $________________

Price Evaluation

The Government will evaluate proposed pricing based on the Total Evaluated Price for the entire potential period of performance.

The Total Evaluated Price will be calculated by multiplying the proposed firm-fixed monthly MOS price by the total number of MOS included in the base period and all option periods.

The Government will evaluate price fairness and reasonableness using one or more of the following techniques:

1. Comparison of proposed prices received from

Offerors;

2. Comparison with the Government Independent

Government Cost Estimate (IGCE);

3. Comparison with historical pricing information; and/or

4. Other appropriate price analysis techniques.

The Government will consider the relationship between price and the technical benefits offered in determining the proposal that represents the best value to the Government.

Continued ...

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Prices that appear unrealistically low may be evaluated to determine whether the Offeror understands the requirements and possesses the capability to successfully perform the contract.

G. DESCRIPTION OF REQUIREMENT

The purpose of this requirement is to obtain

Firm-Fixed-Price Non-Personal Healthcare Services for Temporary Pharmacist Support for the Standing

Rock Service Unit (SRSU).

The Contractor shall provide qualified, licensed pharmacists to support pharmacy operations at the following locations:

Fort Yates IHS Hospital

10 Standing Rock Avenue

Fort Yates, North Dakota 58538

McLaughlin Health Center

701 East 6th Street

McLaughlin, South Dakota 57642

The Government anticipates requiring support for up to four (4) licensed pharmacists concurrently to meet operational pharmacy requirements at the

Standing Rock Service Unit. The Contractor shall provide sufficient qualified pharmacist personnel necessary to satisfy the requirements identified in the Performance Work Statement (PWS).

The Contractor shall be responsible for providing personnel who meet all applicable requirements, including:

Current and unrestricted pharmacist licenses;

* Credentialing and privileging requirements;

* Applicable background investigation requirements;

* Required certifications and qualifications; and

* Any other requirements identified in the

Performance Work Statement.

The Contractor shall provide appropriate staffing resources to maintain continuity of pharmacy

Continued ...

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75H70626R00022 services and shall be responsible for recruitment, scheduling, supervision, and management of Contractor personnel.

The Government is purchasing professional healthcare support services measured in Months of

Service (MOS). The Government is not purchasing individual labor hours or individual personnel.

The Contractor shall perform as an independent contractor and shall retain responsibility for the supervision, direction, and control of

Contractor personnel.

H. PLACE OF PERFORMANCE AND PERIOD OF PERFORMANCE

Place of Performance

Services shall be performed at:

Fort Yates IHS Hospital

10 Standing Rock Avenue

Fort Yates, North Dakota 58538 and

McLaughlin Health Center

701 East 6th Street

McLaughlin, South Dakota 57642

The Contractor may be required to provide services at other Standing Rock Service Unit locations as authorized by the Contracting

Officer and identified in the Performance Work

Statement.

Period of Performance

The anticipated period of performance is:

Base Period: Six (6) months

Option Periods:

Continued ...

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Nine (9) additional six-month option periods

Maximum Contract Duration: Five (5) years

The Government may exercise option periods in accordance with applicable FAR provisions, including FAR 52.217-9, Option to Extend the Term of the Contract.

I. INSTRUCTIONS TO OFFERORS

FAR 52.212-1 Instructions to Offerors—Commercial

Products and Commercial Services (SEP 2023)

Offerors shall submit a complete proposal addressing all requirements contained within this solicitation.

Proposals shall be submitted on company letterhead, signed and dated by an authorized representative, and shall include the following:

1. Solicitation number: 75H70626R00022.

2. Offeror’s legal business name, address, telephone number, and email address of the point of contact.

3. Completed Price Schedule identifying the firm-fixed monthly MOS price for the base period and all option periods.

4. Technical Capability information addressing:

* Ability to provide qualified licensed pharmacists;

* Credentialing and privileging process;

* Staffing approach;

* Continuity of operations plan;

* Ability to support up to four (4) pharmacists concurrently; and

* Experience supporting similar healthcare environments.

5. Management Approach information addressing:

Continued ...

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* Recruitment capability;

* Staffing resources;

* Quality assurance procedures;

* Contractor oversight;

* Communication procedures; and

* Contingency plans for staffing interruptions.

6. Past Performance information, including recent and relevant contracts for similar services, if available.

Past performance information should include:

* Contract number;

* Customer/agency name;

* Description of services performed;

* Period of performance;

* Point of contact information; and

* Any other relevant information.

7. Completed representations and certifications from SAM.gov.

8. Acknowledgment of solicitation amendments, if issued.

9. A statement specifying the extent of agreement with all solicitation terms, conditions, and requirements.

Failure to provide required information may result in the proposal being excluded from consideration.

BASIS FOR AWARD

FAR 52.212-2 Evaluation—Commercial Products and

Commercial Services

The Government will evaluate proposals in accordance with FAR 52.212-2, Evaluation—Commercial Products and Commercial

Services.

Continued ...

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The Government intends to award a

Firm-Fixed-Price, Non-Personal Healthcare

Services Contract to the responsible Offeror whose proposal conforms to all solicitation requirements and is determined to provide the best value to the Government.

The Government intends to evaluate proposals and make award without discussions. Therefore, Offerors should submit their best technical and price proposal initially. The Government reserves the right to conduct discussions if determined necessary by the Contracting Officer.

Evaluation Factors: The following are the technical criteria that will be used to evaluate the proposals for this contract effort, along with their relative weight of importance. The individual members of the evaluation team will determine an overall rating based on completeness of information, qualifications, experience, and education.

The Government will evaluate proposals using the following factors:

1. Technical Capability;

2. Past Performance;

3. Management Approach; and

4. Price.

Technical Factor Rating Definitions

ADJECTIVAL RATINGS

Outstanding: Greatly exceeds all minimum requirements of the criteria; has a high probability of success; contains no weaknesses or deficiencies.

Good: Exceeds all the minimum requirements of the criteria; has an above average probability of success; contains no significant weaknesses and only minor correctable weaknesses exist.

Continued ...

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Acceptable: Meets all the minimum requirements of the criteria; has an average probability of success; and has no significant weaknesses or deficiencies.

Marginal: Fails to meet one or more of the minimum requirements of the criteria; low probability of success; major weaknesses and/or a significant number of deficiencies exist.

Unacceptable: Fails to meet any of the minimum requirements of the criteria; proposal needs major revisions; very low probability of success.

Technical Capability, Past Performance, and

Management Approach are non-price factors. The

Government will evaluate the overall merits, strengths, weaknesses, and risks associated with each proposal. The non-price factors, when combined, are significantly more important than price. However, price remains an important consideration, and the Government may select a higher-priced proposal when the evaluated technical advantages and reduced performance risk justify the additional cost.

Factor 1 – Technical Capability

The Government will evaluate the Offeror’s ability and approach to provide temporary pharmacist support services.

The Offeror shall demonstrate:

* Ability to provide licensed pharmacists;

* Ability to meet credentialing and privileging requirements;

* Ability to support hospital and outpatient pharmacy operations;

* Ability to maintain continuity of pharmacy services;

* Ability to provide up to four (4) pharmacists concurrently; and

* Understanding of Indian Health Service or similar healthcare environments.

Continued ...

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Factor 2 – Past Performance

The Government will evaluate the Offeror’s recent and relevant past performance.

Relevant past performance includes:

* Pharmacist services;

* Healthcare staffing services;

* Clinical support services; and/or

* Similar non-personal healthcare service requirements.

Recent past performance is defined as contracts performed within three (3) years from the solicitation closing date.

The Government may consider information obtained from:

* Contractor Performance Assessment Reporting

System (CPARS);

* Government databases;

* References provided by the Offeror; and

* Other available sources.

Offerors without recent and relevant past performance, or where information is unavailable, may receive a neutral evaluation.

Factor 3 – Management Approach

The Government will evaluate the Offeror’s ability to manage contract performance.

The Offeror shall address:

* Recruitment and retention capability;

* Availability of qualified pharmacist resources;

* Credentialing and licensing management;

* Quality assurance procedures;

* Management oversight;

Continued ...

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* Communication processes; and

* Contingency plans for staffing shortages or interruptions.

Factor 4 – Price

The Government will evaluate the Total Evaluated

Price for the entire potential period of performance, including the base period and all option periods.

Price analysis may include:

* Comparison of proposed prices;

* Comparison with the IGCE;

* Comparison with historical pricing; and/or

* Other appropriate price analysis techniques.

The Government may select a higher-priced proposal if the Contracting Officer determines the additional technical capability, experience, or reduced performance risk provides the best overall value.

J. CONTRACT TERMS AND CONDITIONS

FAR 52.212-4, Contract Terms and

Conditions—Commercial Products and Commercial

Services (NOV 2023), applies to this acquisition.

Additional FAR and HHSAR clauses applicable to this acquisition are incorporated by reference and/or full text.

K. ADDITIONAL FAR/HHSAR REQUIREMENTS

The Federal Acquisition Regulation (FAR), Health and Human Services Acquisition Regulation

(HHSAR), and Indian Health Service-specific requirements applicable to this acquisition apply.

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The Contractor shall comply with all applicable requirements identified in the solicitation, Performance Work Statement, and resulting contract.

L. PROPOSAL SUBMISSION INFORMATION

Submit proposals electronically to:

Great Plains Area Indian Health Service

Attn: David Jones, Contract Specialist

Email: David.Jones@ihs.gov

Questions Due: August 10, 2026 12:00 PM CDT

Proposals Due: August 21, 2026 12:00 PM CDT

Offerors must have:

* A valid Unique Entity Identifier (UEI);

* A Taxpayer Identification Number (TIN); and

* An active registration in the System for Award

Management (SAM.gov).

Acceptance Period

The Offeror agrees to hold proposed prices firm through:

September 30, 2026

The proposal must provide complete, accurate, and current information required by this solicitation. Failure to submit required information may result in the proposal being determined ineligible for award.

No contract award shall be made to any vendor listed on the HHS Office of Inspector General

Exclusions List at the time of award.

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Invoice Processing Platform (IPP)

The Indian Health Service utilizes the Department of Treasury’s Invoice Processing Platform (IPP) for electronic submission and processing of payment requests.

Invoices submitted under any resulting contract shall be submitted electronically through IPP in accordance with applicable HHSAR requirements.

Contractors are encouraged to register for IPP prior to contract award if they have not already established an account.

IPP assistance is available through the IPP

Helpdesk.

If the Contractor believes use of IPP would be unduly burdensome, the Contractor shall include an explanation with its proposal for consideration by the Contracting Officer.

1 Temporary Pharmacist Support Services – Up to 6 MO

Four (4) Pharmacists – Base Period (6 months)

Delivery: 02/28/2027

Period of Performance: 09/15/2026 to 02/28/2027

2 Temporary Pharmacist Support Services – Up to 6 MO

Four (4) Pharmacists – Option Period One

(Option Line Item)

03/01/2028

Delivery: 08/31/2027

Period of Performance: 03/01/2028 to 08/31/2027

3 Temporary Pharmacist Support Services – Up to 6 MO

Four (4) Pharmacists – Option Period Two

(Option Line Item)

09/01/2027

Delivery: 02/29/2028

Period of Performance: 09/01/2027 to 02/29/2028

4 Temporary Pharmacist Support Services – Up to 6 MO

Four (4) Pharmacists – Option Period Three

Continued ...

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(Option Line Item)

03/01/2028

Delivery: 08/31/2028

Period of Performance: 03/01/2028 to 08/31/2028

5 Temporary Pharmacist Support Services – Up to 6 MO

Four (4) Pharmacists – Option Period Four

(Option Line Item)

09/01/2028

Delivery: 02/28/2029

Period of Performance: 09/01/2028 to 02/28/2029

6 Temporary Pharmacist Support Services – Up to 6 MO

Four (4) Pharmacists – Option Period Five

(Option Line Item)

03/01/2029

Delivery: 08/31/2029

Period of Performance: 03/01/2029 to 08/31/2029

7 Temporary Pharmacist Support Services – Up to 6 MO

Four (4) Pharmacists – Option Period Six

(Option Line Item)

09/01/2029

Delivery: 02/28/2030

Period of Performance: 09/01/2029 to 02/28/2030

8 Temporary Pharmacist Support Services – Up to 6 MO

Four (4) Pharmacists – Option Period Seven

(Option Line Item)

03/01/2030

Delivery: 08/31/2030

Period of Performance: 03/01/2030 to 08/31/2030

9 Temporary Pharmacist Support Services – Up to 6 MO

Four (4) Pharmacists – Option Period Eight

(Option Line Item)

09/01/2030

Delivery: 02/28/2031

Period of Performance: 09/01/2030 to 02/28/2031

10 Temporary Pharmacist Support Services – Up to 6 MO

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Four (4) Pharmacists – Option Period Nine

(Option Line Item)

03/01/2031

Delivery: 08/31/2031

Period of Performance: 03/01/2031 to 08/31/2031

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DEPARTMENT OF HEALTH & HUMAN SERVICES

Indian Health Service

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

Unique Entity ID (UEI) Number

75H70626R00022

PWS 1

PERFORMANCE WORK STATEMENT (PWS)

Pharmacy Services

Standing Rock Service Unit (SRSU)

Fort Yates Hospital (FYH) and McLaughlin IHS Clinic

1.0 BACKGROUND

1.1 General

The Indian Health Service (IHS), Standing Rock Service Unit (SRSU), requires contractor-provided pharmacist services to support the delivery of safe, effective, and timely pharmaceutical care to eligible IHS beneficiaries at Fort Yates Hospital (FYH), Fort Yates, North Dakota, and the McLaughlin IHS Clinic, McLaughlin, South Dakota.

The Contractor shall provide qualified pharmacist personnel capable of independently performing pharmacy-related clinical services in accordance with applicable Federal regulations, IHS policies, professional pharmacy standards, facility requirements, and the performance requirements identified within this Performance Work Statement (PWS).

The Contractor shall furnish all personnel, supervision, management, and incidental resources necessary to successfully accomplish the requirements described herein, except for those items specifically identified as Government-furnished.

Contractor personnel performing under this requirement shall provide services as non-personal services contractors and shall not be considered employees, agents, or representatives of the Federal Government.

The Contractor shall be responsible for all personnel management functions, including recruitment, employment, compensation, supervision, scheduling, and administrative support necessary to perform the requirements of this PWS.

1.2 Purpose

The purpose of this requirement is to obtain qualified pharmacist services to ensure continuity of pharmacy operations, medication management, clinical pharmacy support, and patient care services for SRSU healthcare facilities.

The Contractor shall ensure pharmacy services are delivered in a manner that supports:

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• Patient safety;

• Appropriate medication management;

• Compliance with applicable pharmacy laws and regulations;

• Compliance with IHS healthcare policies and procedures;

• Accurate and timely clinical documentation;

• Effective coordination with Government healthcare personnel; and

• Continuous availability of pharmacy services based upon Government requirements.

The Contractor shall provide pharmacy services that meet or exceed applicable professional standards and Government performance requirements.

1.3 Period of Performance

The anticipated period of performance shall consist of one (1) six-month base period and nine (9) six-month option periods:

Period Performance Dates

Base Period September 15, 2026 – February 28, 2027

Option Period 1 March 1, 2027 – August 31, 2027

Option Period 2 September 1, 2027 – February 29, 2028

Option Period 3 March 1, 2028 – August 31, 2028

Option Period 4 September 1, 2028 – February 28, 2029

Option Period 5 March 1, 2029 – August 31, 2029

Option Period 6 September 1, 2029 – February 28, 2030

Option Period 7 March 1, 2030 – August 31, 2030

Option Period 8 September 1, 2030 – February 28, 2031

Option Period 9 March 1, 2031 – August 31, 2031

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The Government may exercise option periods in accordance with the terms and conditions of the resulting contract.

The Government does not guarantee a minimum quantity of services beyond any minimum contractual obligation identified in the resulting contract.

The Contractor shall provide services based upon Government requirements, mission needs, operational priorities, and available funding.

1.4 Place of Performance

The Contractor shall provide pharmacy services at the following Government healthcare facilities:

Fort Yates Hospital (FYH) 10 Standing Rock Avenue Fort Yates, ND 58538

McLaughlin IHS Clinic 701 East 6th Street McLaughlin, SD 57642

The Government reserves the right to adjust service locations based upon operational requirements, mission needs, and patient care demands.

2.0 APPLICABLE DOCUMENTS, POLICIES, AND REFERENCES

The Contractor shall perform all services in accordance with applicable Federal laws, regulations, policies, professional standards, and IHS requirements, including but not limited to the following:

2.1 Indian Health Service Policies

The Contractor shall comply with applicable provisions of:

• Indian Health Service Manual (IHM);

• IHS pharmacy policies and procedures;

• Facility-specific policies and procedures;

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• Credentialing and privileging requirements;

• Health Information Management requirements; and

• Patient safety requirements.

The IHS Manual is available at:

https://www.ihs.gov/IHM/

2.2 Healthcare Privacy and Security Requirements

The Contractor shall comply with all applicable requirements related to patient privacy, confidentiality, and information security, including but not limited to:

• Privacy Act of 1974, as amended;

• Health Insurance Portability and Accountability Act (HIPAA);

• Applicable Department of Health and Human Services (HHS) privacy requirements;

• IHS Privacy and Information Security policies; and

• Applicable electronic health record security requirements.

2.3 Professional Standards

Pharmacy services shall meet or exceed applicable professional standards established by:

• Applicable State Board of Pharmacy requirements;

• The Joint Commission (TJC) standards, where applicable;

• Recognized national pharmacy practice standards;

• Applicable Centers for Medicare and Medicaid Services (CMS) requirements; and

• Requirements identified within this PWS.

2.4 Definitions and Acronyms

For purposes of this PWS, the following definitions apply:

https://www.ihs.gov/IHM/

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Contracting Officer (CO):

The individual authorized to enter into, administer, modify, and terminate contracts on behalf of the Government.

Contract Specialist (CS):

The individual responsible for assisting with contract administration activities under the authority of the Contracting Officer.

Contracting Officer’s Representative (COR):

A Government employee appointed by the CO to monitor contractor performance and verify compliance with contract requirements. The COR has no authority to modify contract terms, conditions, price, quantity, or scope.

Contractor:

The firm responsible for providing qualified pharmacist personnel and required resources necessary to accomplish the requirements of this PWS.

Contractor-Provided Pharmacist Personnel:

Licensed pharmacist personnel assigned by the Contractor to perform services under the resulting contract.

Electronic Health Record (EHR):

The computerized system utilized by IHS for documenting, maintaining, and managing patient healthcare information.

National Provider Identifier (NPI):

A unique identifier assigned to healthcare providers for healthcare transactions.

Ongoing Professional Practice Evaluation (OPPE):

A process used to evaluate continuing professional performance and competency.

Focused Professional Practice Evaluation (FPPE):

A process used to evaluate specific professional performance areas when additional monitoring is required.

Performance Work Statement (PWS):

The document that defines the performance requirements and standards applicable to contractor services.

Quality Assurance Surveillance Plan (QASP):

The Government plan used to monitor contractor performance.

Period of Performance (POP):

The period during which contractor services are required and authorized.

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3.0 PERFORMANCE REQUIREMENTS

3.1 General Performance Requirement

The Contractor shall provide qualified pharmacist personnel capable of performing pharmacy services necessary to support SRSU healthcare operations.

The Contractor shall ensure assigned pharmacist personnel:

• Maintain required professional qualifications;

• Provide safe and effective pharmaceutical care;

• Perform within approved scope of practice and clinical privileges;

• Maintain required certifications and training;

• Comply with applicable IHS policies and procedures;

• Maintain accurate clinical documentation; and

• Support continuity of pharmacy services.

The Contractor shall provide all management, supervision, and administrative support necessary to ensure successful performance.

3.2 Pharmacy Services Performance Requirements

The Contractor shall provide pharmacist services necessary to support the pharmaceutical care needs of SRSU facilities.

Performance shall include, but not be limited to:

3.2.1 Medication Management

Contractor-provided pharmacist personnel shall:

• Review, process, and manage medication-related activities in accordance with applicable pharmacy procedures;

• Support safe medication dispensing practices;

• Identify and address medication-related concerns;

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• Promote appropriate medication use;

• Support medication safety initiatives; and

• Follow all established IHS pharmacy policies and procedures.

3.2.2 Clinical Pharmacy Support

Contractor-provided pharmacist personnel shall provide clinical pharmacy support consistent with assigned privileges and applicable standards of care.

Services may include:

• Medication reconciliation;

• Patient counseling;

• Medication therapy monitoring;

• Drug information support;

• Clinical consultation with healthcare providers; and

• Participation in quality improvement activities.

3.2.3 Continuity of Pharmacy Services

The Contractor shall maintain sufficient staffing capability to meet Government-directed pharmacy requirements.

The Contractor shall:

• Provide qualified pharmacist personnel necessary to support uninterrupted pharmacy operations;

• Provide qualified replacement personnel when assigned personnel are unavailable;

• Maintain contingency capability to prevent interruption of pharmacy services;

• Provide personnel capable of meeting Government-established coverage requirements; and

• Coordinate staffing requirements with the COR and designated Government representatives.

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3.2.4 Staffing Requirements

The Government anticipates a requirement for pharmacist support equivalent to approximately two (2.0) full-time equivalent (FTE) positions to support pharmacy operations at SRSU facilities.

This estimate is provided for planning purposes only and does not represent:

• A guaranteed quantity of services;

• A minimum staffing obligation;

• A guaranteed workload; or

• A basis for payment.

Actual staffing requirements may vary based upon:

• Patient care requirements;

• Facility operational needs;

• Pharmacy workload;

• Availability of Government personnel;

• Budget limitations; and

• Mission requirements.

The Contractor shall provide sufficient qualified pharmacist personnel to meet Government-directed pharmacy service requirements.

3.2.5 Pharmacy Coverage Requirements

The Contractor shall provide pharmacist coverage necessary to support Government pharmacy operations.

Expected pharmacy operations include:

Fort Yates Hospital Pharmacy

• Continuous pharmacy operations, including after-hours pharmacy support requirements as directed by the Government.

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McLaughlin IHS Clinic Pharmacy

• Routine pharmacy operations generally occurring during normal Government business hours.

The Contractor shall coordinate pharmacist availability and coverage requirements with the COR to ensure continuity of pharmacy services.

The Government may adjust coverage requirements based upon:

• Patient care demands;

• Facility operations;

• Staffing availability; and

• Mission requirements.

4.0 PERSONNEL QUALIFICATIONS AND CONTRACTOR PERFORMANCE

REQUIREMENTS

4.1 Contractor Personnel Requirements

The Contractor shall provide pharmacist personnel who possess the qualifications, experience, licenses, certifications, and competencies necessary to successfully perform pharmacy services required under this PWS.

The Contractor shall ensure all assigned personnel:

• Are professionally qualified and properly credentialed;

• Maintain current and unrestricted professional licenses;

• Maintain required certifications and training;

• Perform only within their authorized scope of practice and privileges;

• Maintain competency necessary to provide safe patient care; and

• Comply with all applicable Federal, State, local, and IHS requirements.

The Contractor shall be responsible for all personnel-related matters, including recruitment, compensation, benefits, employment taxes, supervision, scheduling, and personnel management.

Contractor personnel shall not be considered Government employees for any purpose.

PWS 10

4.2 Required Pharmacist Qualifications

4.2.1 Professional License

The Contractor shall provide pharmacist personnel who possess a current, full, and unrestricted license to practice pharmacy issued by a State, Territory, Commonwealth of the United States, or the District of Columbia.

The Contractor shall ensure assigned pharmacist personnel do not have:

• A restricted license;

• Suspended license;

• Revoked license;

• Voluntarily surrendered license pending disciplinary action; or

• Denied license application due to professional misconduct.

The Contractor shall provide verification of licensure upon request by the Contracting Officer (CO) or Contracting Officer’s Representative (COR).

4.2.2 Certifications

The Contractor shall ensure pharmacist personnel maintain required certifications throughout contract performance.

At a minimum, assigned pharmacist personnel shall maintain:

• Current Basic Life Support (BLS) certification;

• Required continuing education requirements;

• Facility-required pharmacy certifications; and

• Other certifications required by applicable IHS policies.

Documentation of certifications shall be provided to the Government upon request and during credentialing activities.

4.2.3 Technical Competency

The Contractor shall ensure pharmacist personnel possess the knowledge, skills, and abilities necessary to perform required pharmacy services.

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Personnel shall demonstrate proficiency in:

• Pharmacy operations;

• Medication management;

• Electronic Health Record (EHR) documentation;

• Patient safety practices;

• Clinical pharmacy processes;

• Applicable IHS pharmacy procedures; and

• Professional communication.

The Contractor shall provide documentation supporting competency, education, training, and professional experience when requested by the CO or COR.

4.3 Required Training

The Contractor shall ensure assigned pharmacist personnel complete all required Government training prior to performing services requiring such training.

Required training may include:

• Basic Life Support (BLS);

• Electronic Health Record (EHR) training;

• IHS Privacy and Information Security Awareness;

• Rules of Behavior;

• HIPAA Privacy training;

• Prevention of Workplace Harassment/No Fear training; and

• Other mandatory training identified by IHS.

The Contractor shall provide evidence of completed training upon request.

4.4 Health Screening and Occupational Requirements

The Contractor shall ensure pharmacist personnel meet applicable occupational health requirements prior to providing services.

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The Contractor shall provide documentation demonstrating compliance with required screenings, which may include:

4.4.1 Tuberculosis Screening

The Contractor shall provide evidence of current tuberculosis screening.

For personnel with positive screening results, documentation demonstrating appropriate medical evaluation and clearance shall be provided.

4.4.2 Immunization Requirements

The Contractor shall ensure personnel meet applicable healthcare worker immunization requirements, including:

• Measles, Mumps, Rubella (MMR) immunity documentation; and

• COVID-19 vaccination documentation or approved exemption, when applicable.

4.4.3 Bloodborne Pathogen Compliance

The Contractor shall comply with Occupational Safety and Health Administration (OSHA) requirements related to occupational exposure to bloodborne pathogens.

The Contractor shall:

• Maintain exposure control procedures;

• Provide required training;

• Maintain required records;

• Provide appropriate post-exposure evaluation; and

• Ensure personnel comply with applicable infection prevention practices.

4.5 National Provider Identifier (NPI)

The Contractor shall ensure pharmacist personnel possess appropriate National Provider Identifier (NPI) information when required for healthcare transactions.

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The Contractor shall provide applicable NPI documentation and associated taxonomy information to the Government upon request.

4.6 Conflict of Interest

The Contractor shall identify and disclose any actual, potential, or perceived conflicts of interest related to performance under this contract.

The Contractor shall provide:

• Written disclosure identifying relevant conflicts;

• Mitigation plan addressing identified conflicts; and

• Updated disclosures throughout contract performance when circumstances change.

4.7 Citizenship and Employment Eligibility Requirements

The Contractor shall comply with all applicable Federal requirements concerning employment eligibility and immigration requirements.

The Contractor shall:

• Ensure personnel are legally authorized to perform contracted services;

• Comply with applicable E-Verify requirements;

• Prevent unauthorized individuals from performing services under this contract; and

• Obtain similar certifications from subcontractors, when applicable.

4.8 Office of Inspector General (OIG) Exclusion Screening

The Contractor shall ensure all personnel performing services under this contract are screened against applicable Federal exclusion databases.

The Contractor shall:

• Review the HHS Office of Inspector General (OIG) List of Excluded Individuals/Entities;

• Ensure excluded individuals do not perform services under this contract; and

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• Provide certification of compliance upon request.

4.9 Key Personnel and Staffing Continuity

The Contractor shall maintain sufficient qualified pharmacist personnel to support uninterrupted pharmacy operations.

The Contractor shall:

• Maintain adequate staffing capability;

• Provide qualified replacement personnel when required;

• Maintain credentialed personnel available for assignment; and

• Support Government requests for pharmacist coverage.

The Government estimates the requirement may require staffing equivalent to approximately two (2.0) FTE positions; however, this estimate is provided for planning purposes only and does not establish a guaranteed workload, minimum staffing requirement, or payment obligation.

4.10 Personnel Substitution

The Contractor shall minimize substitutions of assigned pharmacist personnel to promote continuity of care.

During the first ninety (90) calendar days of performance, substitutions shall only occur due to circumstances including:

• Illness;

• Death;

• Employment termination; or

• Other circumstances approved by the Government.

The Contractor shall notify the CO of personnel changes and provide replacement personnel information prior to substitution.

The Government reserves the right to reject contractor personnel whose conduct, performance, qualifications, or actions negatively impact patient care or facility operations.

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4.11 Contingency Staffing Plan

The Contractor shall maintain a contingency plan to ensure continuity of pharmacy services.

The contingency plan shall identify:

• Replacement staffing procedures;

• Available qualified pharmacist personnel;

• Notification procedures; and

• Estimated response times.

The Contractor shall maintain the capability to provide replacement pharmacist coverage within one week when required.

5.0 CLINICAL PERFORMANCE REQUIREMENTS

5.1 Provision of Pharmacy Services

The Contractor shall provide pharmacy services that meet or exceed applicable professional standards and Government requirements.

Contractor personnel shall provide services consistent with:

• Approved clinical privileges;

• Scope of practice;

• IHS policies;

• Facility procedures;

• Applicable pharmacy regulations; and

• Recognized standards of care.

5.2 Direct Patient Care Requirements

The Contractor shall ensure pharmacist personnel provide clinical pharmacy services consistent with Government requirements and applicable professional standards.

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Activities may include:

• Medication management;

• Patient counseling;

• Clinical consultations;

• Medication therapy monitoring;

• Medication reconciliation; and

• Other pharmacy-related patient care activities.

The Contractor shall ensure services are appropriately balanced with administrative and quality activities necessary to support pharmacy operations.

5.3 Administrative and Quality Activities

Contractor personnel shall participate in administrative activities necessary to support effective pharmacy operations.

Activities may include:

• Quality improvement meetings;

• Pharmacy staff meetings;

• Patient safety activities;

• Performance improvement initiatives;

• Required documentation;

• Committee participation; and

• Other pharmacy-related activities directed by authorized Government personnel.

5.4 Electronic Health Record Documentation

The Contractor shall ensure pharmacist personnel accurately document patient care activities in the applicable IHS electronic health record system.

Documentation shall:

• Be complete and timely;

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• Support patient care decisions;

• Meet applicable IHS documentation requirements;

• Support applicable billing requirements, when applicable; and

• Comply with privacy and security requirements.

5.5 Patient Safety Requirements

The Contractor shall comply with all applicable patient safety requirements.

Contractor personnel shall:

• Identify medication-related safety concerns;

• Report adverse events;

• Report medication errors;

• Participate in corrective actions when appropriate; and

• Notify the COR of reportable incidents within twenty-four (24) hours or as soon as practicable.

6.0 QUALITY ASSURANCE AND PERFORMANCE MANAGEMENT

6.1 Quality Assurance Surveillance

The Government will monitor contractor performance through the Quality Assurance Surveillance Plan (QASP).

The Government’s surveillance methods may include:

• Review of documentation;

• Review of credentialing records;

• Performance evaluations;

• Quality…