Combined Synopisis-Solicitation - 75N94025Q00055.pdf

Solicitation # 75N94025Q00055

COMBINED SYNOPSIS / SOLICITATION

(1) Action Code: Combined Synopsis/Solicitation

(2) Date: March 24, 2025

(3) Year: 2025

(4) Contracting Office Zip Code: 20817

(5) Product Service Code (PSC): S209

(6) Contracting Office Address:

Acquisition Support Branch 6710B Rockledge Drive Bethesda, MD 20817

(7) Subject/Title: Laundry Services and Rental of Protective Apparel for National Institute on

Alcohol Abuse and Alcoholism (NIAAA) Animal Facility

(8) Solicitation Number: 75N94025Q00055

(9) Closing Response Date: 4/7/2025, 1700 (EST)

(10) Contact Point(s): Jacob Balenson, Contracting Officer

(11) Contract Award Date: TBD

(12) Contract Award Dollar Amount: TBD

(13) Contract Line Item Number(s): TBD

(14) Contract Award Date: Upon Award

(15) Contractor Name: TBD

(16) Description: The purpose of this requirement is to acquire laundry services and rental of protective apparel, necessary for Animal Healthcare, to support the continued operation of the NIAAA Division of Intramural Clinical and Biological Research (DICBR) Program of Animal Care and Use, and for the biosecurity of the laboratory research animals maintained within NIAAA operated animal facilities. These services will protect the resident animal colony in NIAAA operated animal facilities from inadvertent introduction of murine adventitious infectious agents and to ensure animal healthcare is provided to the research animals.

(17) Place of Performance: The Contractor shall be expected to perform the primary duties and functions both on-site and off-site.

(18) Set-Aside Status: Total Small Business Set-aside

(19) NAICS Code: 812332

(20) Additional Information:

a) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

b) The solicitation number is 75N94025Q00055 and the solicitation is issued as a Request for Quote (RFQ).

This acquisition is for a commercial service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13 - Simplified Acquisition Procedures, FAR Part 12 - Acquisition of Commercial Products and Commercial Services, and FAR Subpart 17.2 - Options. The resultant award is not expected to exceed the Simplified Acquisition Threshold (SAT).

c) The solicitation document, the incorporated provisions, and clauses are those in effect through Federal Acquisition Circular 2025-03, effective 1/17/2025.

d) This solicitation is being released full and open under a total small business set-aside restriction. The NAICS code is 812332 - Industrial Launderers, with a small business size standard of $47,000,000.00.

e) The Eunice Kennedy Shriver National Institute of Child Health and Development

(NICHD) Office of Acquisitions (OA) intends to award a single fixed-price purchase order with option years for services.

f) Statement of Work (SOW)

See attached Attachment 1 - Statement of Work (SOW) for a description of the requirement.

g) Anticipated Period of Performance

The planned period of performance is a Base Year plus four (4) 12-month Option Years:

Base Year: 5/1/2025 to 4/30/2026 Option Year 1: 5/1/2026 to 4/30/2027 Option Year 2: 5/1/2027 to 4/30/2028 Option Year 3: 5/1/2028 to 4/30/2029

Option Year 4: 5/1/2029 to 4/30/2030

h) Evaluation

The award resulting from this solicitation will be made on the basis of best value.

The Government will select the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

• Technical Capability to Meet the Requirements

• Price

• Past Performance

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(21) Applicable Clauses

a) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998).

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at these addresses:

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

b) FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023). Please see below addendum for additional quotation instructions.

c) FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

Note: The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. See Attachment 2 - FAR 52.212-3 (MAY 2024) [(DEVIATION FEB 2025)].

https://www.acquisition.gov/browse/index/far https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html https://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

d) FAR 52.212-4, Contract Terms and Conditions--Commercial Products and Commercial Services (NOV 2023).

e) FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025) [DEVIATION FEB 2025]. See Attachment 3 - FAR 52.212-5 (JAN 2025)

[(DEVIATION FEB 2025)].

f) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021). See Attachment 4 - FAR 52.204-

24 (NOV 2021).

Note: Offerors shall not complete the representation at paragraph (d)(1) if the Offeror has represented that it "does not provide…” in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services— Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services.

Offerors shall not complete the representation in paragraph (d)(2) if the Offeror has represented that it "does not use…" in paragraph (c)(2) of the provision at 52.204- 26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

g) 52.223-23 Sustainable Products and Services (MAY 2024). See Attachment 5 -

FAR 52.223-23 (MAY 2024) [(DEVIATION FEB 2025)].

h) Additional Clauses:

FAR 52.204-26 Covered Telecommunications Equipment or Services- Representation FAR 52.204-7 System for Award Management.

FAR 52.204-13 System for Award Management Maintenance FAR 52.217-8 Option to Extend Services FAR 52.217-9 Option to Extend the Term of the Contract

(22) Invoicing Instructions

NIH Invoicing Instructions are included and will be incorporated in the resultant award.

See Attachment 6 - NIH Invoicing Instructions with IPP (Mar 2023).

(23) Addendum to FAR 52.212-1 - Quotation Instructions

• Quotes should be sent as Adobe PDF, Microsoft Word, or Microsoft Excel documents.

• Quotes should be certified as valid for a minimum of 60 days from the submission date.

• Quotes should include information regarding how the services shall be organized/managed, and should demonstrate the Offeror’s understanding and capability to meet the Government’s requirements.

• Quotes should address any activities/tasks requiring subcontractor support.

• Quotes should include a narrative on the Contractor’s experience and qualifications.

• Quotes should include information to support evaluation of the Contractor’s past performance as a whole and as related to the requirements of the proposed award.

• Quotes should include any environmental and energy charges as required by state or local regulations.

• Quotes should be firm-fixed-priced with pricing for each year/period.

• Quote must reference the Contractor's Unique Entity Identifier (UEI) Number.

(24) Questions and Responses to the RFQ

All questions regarding this RFQ must be submitted electronically (via email) to Jacob Balenson @ Jacob.balenson@nih.gov no later than 12:00 PM (EST) 3/31/2025.

Please reference the specific section of the Solicitation RFQ or attachment.

Responses to all relevant questions shall be addressed and provided electronically through an Amendment to the solicitation by 5:00 PM (EST) 4/2/2025. If the solicitation is amended, all terms and conditions that are not amended shall remain unchanged and in full effect.

(25) Deadline for Submission of Quotations

This combined synopsis/solicitation is a request for competitive proposals. Interested parties may submit quotations/proposals in response to this notice, which if received by the response date, shall be considered by the agency. Responses to this notice shall contain sufficient information to establish the interested parties’ capabilities for fulfilling the requirement. All respondents must have an active registration in the System for Award Management (SAM) www.sam.gov.

All responses to this notice shall be submitted electronically by 5:00 PM (EST), on 4/7/2025 to Jacob Balenson @ Jacob.balenson@nih.gov and shall reference solicitation number 75N94025Q00055 in the subject line.

(26) Commitment of Public Funds

The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with the proposed acquisition. Any other commitment, either explicit or implied, is invalid.

(27) Other Considerations

A) Preparation Costs: This RFQ does not commit the Government to pay for the preparation and submission of a quotation.

B) Authorized Official: All quotations must be signed or submitted by an official authorized to bind your organization.

mailto:Jacob.balenson@nih.gov mailto:Jacob.balenson@nih.gov

The following documents are attached to this solicitation:

Attachment 1 - Statement of Work (SOW)

Attachment 2 - FAR 52.212-3 (MAY 2024) [(DEVIATION FEB 2025)]

Attachment 3 - FAR 52.212-5 (JAN 2025) [(DEVIATION FEB 2025)]

Attachment 4 - FAR 52.204-24 (NOV 2021)

Attachment 5 - FAR 52.223-23 (MAY 2024) [(DEVIATION FEB 2025)]

Attachment 6 - NIH Invoicing Instructions with IPP (Mar 2023)

LIST OF ATTACHMENTS