Combined SynapSolicit DMEA_Enterprise_Program_Support_(FAR_Part_12).docx

REQUEST FOR QUOTATION (RFQ) — COMBINED SYNOPSIS/SOLICITATION

Defense Microelectronics Activity (DMEA) — Directors Action Group (DAG)

1.0 GENERAL INFORMATION

Solicitation Number: HQ072726QRT02 Requirement Title: DMEA Enterprise Program Support Applicable Regulation: FAR Part 12 — Acquisition of Commercial Products and Commercial Services, in conjunction with FAR 12.201-1 (Simplified Procedures) Procurement Pathway: Open Market / Combined Synopsis/Solicitation (conducted in accordance with FAR Subpart 12.6) Set-Aside: Total Small Business Set-Aside (with WOSB eligibility consideration) Primary NAICS Code: 541512 — Computer Systems Design Services Period of Performance: One (1) 12-Month Base Period, with four (4) 12-Month Option Periods (exercisable at the unilateral discretion of the Government subject to availability of funding). Performance expected to start 1 Oct 2026.

Place of Performance:

DMEA Complex, 4234 54th Street, McClellan, CA (Buildings 1, 2, and 600) Contractor Facility (as authorized by the Contracting Officer's Representative) Contract Type: Open-Market Firm-Fixed-Price (FFP) Contract/Purchase Order Submission Portal: Offers shall be submitted via email directly to the Contract Specialist, Ryan Tung (ryan.c.tung.civ@mail.mil) SAM Registration: Offerors MUST have an active registration in the System for Award Management (SAM.gov) at the time of quotation submission to be eligible for award.

WOSB status: Per FAR 19.1505(d) & (e), to submit an eligible offer, the business must be certified pursuant to 13 CFR 127.300 or have a pending application in the DSBS. If the firm is not certified or pending, the proposal will be removed from consideration.

The Government intends to make award without discussions. Proposals should be submitted initially on the most accurate and favorable terms from a price and technical standpoint. Offerors should not assume they will be contacted or afforded an opportunity to clarify, discuss, or revise their proposals.

File Format: Offerors should submit all proposal files in Microsoft Office product or Adobe PDF formats.

2.0 SCOPE & STANDARDS

The Department of War (DoW) Defense Microelectronics Activity (DMEA) Directors Action Group (DAG) requires professional, technical, and systems integration services to maintain, assess, and remediate its enterprise-wide risk management (ERM) and risk management and internal control (RMIC) program.

The Contractor shall support DMEA in maintaining compliance with DoDI 5010.40 (Enterprise Risk Management and Risk Management & Internal Control Program Instruction), DoW OMB A-123 implementation guidelines, and various quality and technical compliance frameworks, specifically:

ISO 9001:2015 (Quality Management Systems) ISO/IEC 17025:2017 (General Requirements for the Competence of Testing and Calibration Laboratories) ISO 19011:2018 (Guidelines for Auditing Management Systems) All services shall be performed in strict accordance with the attached Performance Work Statement (PWS) DMEA 26-6F3.

3.0 INSTRUCTIONS TO OFFERORS (ADDENDUM TO FAR 52.212-1)

This solicitation is issued as an RFQ under open-market commercial simplified procedures. The Government intends to award a single contract resulting from this solicitation without discussions. Offerors are cautioned to submit their best technical and pricing terms initially.

Quotations shall be submitted electronically via email to ryan.c.tung.civ@mail.mil. The quotation shall be structured into two (2) separate and distinct volumes. The total page limit for the entire quotation is 12 pages, excluding the cover page, table of contents, and any resumes/certifications submitted as appendices.

Volume I: Technical Quotation (No Pricing Information) The Technical Quotation must demonstrate the offeror's capability, commercial experience, and clear understanding of the PWS requirements. It must address the following three elements:

Technical Approach:

Detail the methodology for executing systems integration, control testing/auditing, and deficiency assessment (CPAR/DARA management) across DMEA's operations.

Describe the approach to maintaining compliance with the specialized standards defined in the PWS (DoDI 5010.40, ISO 9001, and ISO 17025).

Outline the strategy for preparing the annual DMEA A-123 Statement of Assurance deliverables.

Staffing and Labor Mix:

Provide a comprehensive staffing plan identifying proposed personnel and their qualifications.

Include a Labor Category & Hours Mapping Matrix. The offeror MUST propose specific commercial labor categories and hours mapped directly to the PWS task requirements (System Integration, Control Testing, Training, and Program Management) to demonstrate realism and capability.

Relevant Experience:

Provide up to three (3) examples of recent (within the last 3 years) and relevant open-market, federal, or commercial contracts of similar scope, size, and complexity.

Clearly highlight experience with DoD Risk Management, OMB A-123, or ISO 9001/17025 compliance environments.

Volume II: Price Quotation The Price Quotation must contain the complete business/pricing proposal, including:

Fully Burdened Commercial Rates: A detailed pricing spreadsheet detailing the proposed commercial labor categories, hours, fully burdened hourly rates, and total prices corresponding to each Period of Performance (Base and all Option Periods).

Options Pricing: Evaluated in accordance with FAR 52.212-2.

Travel Costs: If travel is required, it shall be priced in accordance with the Joint Travel Regulations (JTR) as a non-burdened, cost-reimbursable line item. Do not include travel in the firm-fixed-price labor totals.

Representations and Certifications: A statement confirming that the offeror's representations and certifications are active and updated in SAM.gov in accordance with FAR 52.212-3.

Offer Submittal. Offers are due to the Contract Specialist, Ryan Tung, by 1400 (2:00 p.m.) Pacific Standard Time (PST), Friday, 7 August 2026. Via E-mail: ryan.c.tung.civ@mail.mil The Government may reject any or all quotations. The Government reserves the right to cancel this solicitation at any time. The Government will not reimburse any proposal preparation costs or other expenses incurred to respond to this notice.

4.0 EVALUATION FACTORS AND BASIS FOR AWARD (ADDENDUM TO FAR 52.212-2)

4.1 Basis for Award

This procurement is being conducted under open-market commercial procedures (FAR Part 12). Formal source selection procedures described in FAR Part 15 do not apply.

The Government intends to award a single contract to the responsible offeror whose quotation represents the Best Value to the Government, price and other factors considered.

No adjectival ratings or numerical scores will be assigned. Award will be based on a qualitative best-value assessment of the quotations received. The Government will conduct a comparative narrative evaluation of quotations, documenting specific strengths, weaknesses, risks, labor-hour realism, and price analysis to determine which quotation represents the overall best value.

4.2 Relative Importance of Factors

The evaluation factors are listed below:

Technical Approach Staffing and Labor Mix Relevant Experience / Past Performance (Evaluated as Performance Risk) Price Technical Approach and Staffing/Labor Mix, when combined, are significantly more important than Price. Relevant Experience/Past Performance will be considered primarily for assessing performance risk. Price will become more important as quotations are evaluated as becoming more technically equal.

4.3 Factor Evaluation Methodology

Factor 1: Technical Approach The Government will qualitatively evaluate the feasibility, efficiency, and clarity of the proposed methodology to perform the tasks in PWS Section 3.3.

This includes: the integration of IT process architectures with metric systems (PWS 3.3.1); the effectiveness of the proposed control testing and auditing process, root-cause assessment, and CPAR/DARA management (PWS 3.3.2 & 3.3.3); and the training execution plan (PWS 3.3.5).

Factor 2: Staffing and Labor Mix (Labor-Hour Realism) The Government will evaluate the proposed Staffing and Labor Mix for realism, balance, and alignment with the Technical Approach.

The Government will assess whether the proposed commercial labor categories and qualifications are appropriate for the highly technical requirements (e.g., ISO 17025 calibration lab environments and DoDI compliance).

Proposing an unrealistic labor mix, unqualified personnel, or insufficient labor hours may be assessed as demonstrating a lack of understanding of the PWS, which will be documented as a risk or weakness.

Factor 3: Relevant Experience / Past Performance The Government will evaluate the offeror's history of successful performance on recent and relevant projects to assign a Performance Risk Assessment (e.g., High Confidence, Low Confidence). This factor is utilized to assess the risk of unsuccessful performance.

Factor 4: Price The Government will evaluate the price quotation for completeness, mathematical accuracy, and reasonableness.

The Government will perform a labor-hour realism analysis on the price volume to ensure the pricing matches the staffing details provided in Volume I.

Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The evaluation of options shall not obligate the Government to exercise the option(s).

5.0 RELEVANT SOLICITATION PROVISIONS & CONTRACT CLAUSES

The following FAR Part 12 provisions and clauses are incorporated by reference and apply to this acquisition:

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services.

FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. (Offerors must complete annual reps/certs in SAM.gov).

FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services. (Applicable checked clauses will be finalized upon award).

The following clauses apply to this solicitation and any resulting contract:

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 1 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of clause)

Wide Area Workflow (WAWF) Invoice and Receiving Report Submittal Instructions (DMEA #S16-012)

WAWF application available through Procurement Integrated Enterprise Environment (PIEE) and is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

To access WAWF, the Contractor shall— Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov/SAM/; and Be registered to use WAWF at https://piee.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the training webpage at https://pieetraining.eb.mil/wbt/xhtml/index.xhtml.

WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

The Contractor shall submit Item Unique Identification IUID data “as part of the Material Inspection and Receiving Report” (as required by DFARS 252.211-7003) on delivered end items during the acceptance process.

Access WAWF via PIEE at https://piee.eb.mil//

Table 1 - Vendors shall select “Send More Email Notifications” in WAWF to:

Project Engineer

Engineering Manager

(1) Definitions:

Acceptor: Contracting Officer’s Representative/Project Engineer/Program/Project Manager, or other government acceptance official.

Pay Official: DFAS payment - HQ0748 SHIP To/Service Acceptor DoDAAC: - HQ0727

(2) WAWF Contractor Input Information. The contractor shall input the selected Document Type creating electronic payment requests in WAWF:

_X “Invoice and Receiving Report” (Combo) for Materials and or Services “Cost Voucher” (FAR 52.216-7, 52.216-13, 52.216-14, 52.232-7) Table 2 - For WAWF Routing Information based on Contract Type

Located In Block /Section

See Individual Order See Individual Order N/A

Inspection/Accept ance Section E or INSPECTION AND ACCEPTANCE

Issue by DoDAAC

Ship To/Service Acceptor DoDAAC

contract is ready for closeout

COR/Project Engineer The point of contact for the ship to address in Section F – Delivery Information

Invoices - Invoice 2-n-1 (Services Only) and Invoice and Receiving Report (Combo):

When submitting the final invoice for payment for a contract, select the “Y” selection from the “Final Invoice?”

drop-down box.

Upon successful submission of the invoice, click on the Send More Email Notifications link to send to email addresses listed in Table 1 above.

Defense Finance and Accounting Service (DFAS) information may be accessed using the DFAS website at http://www.dfas.mil/. Payment status information may be accessed using the myInvoice system in WAWF (myInvoice system requires registration in the WAWF system) or by calling the DFAS Columbus helpdesk at 800-756-4571(Select Option 2, then Option 2 again). The contract number and shipment/invoice number will be required to check payment status.

6.0 QUESTIONS & CONTACTS

All questions regarding this RFQ must be submitted via email to the Contract Specialist no later than 29 July 2026 at 16:30 PST. Offer Submittal.

Offers are due to the Contract Specialist, Ryan Tung, by 16:30 Pacific Standard Time (PST), Monday, 10 August 2026. Via E-mail: ryan.c.tung.civ@mail.mil Contract Specialist: Ryan Tung, DMEA/MECC (ryan.c.tung.civ@mail.mil)

Contracting Officer's Representative (COR)