Combined Specs PDF.pdf

Department of Veterans Affairs Western New York Health Care System 3495 Bailey Ave.

Buffalo, New York

Project Manual Building 1 E-Wing Entry Renovations & Restorations VA Project No.: 528-25-XXXX A/E Project No.: N/A

June 6, 2025

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO. DIVISION AND SECTION TITLES DATE

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 11-21 01 35 26 Safety Requirements 01 74 19 Construction Waste Management 04-22

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

VAMC BUFFALO BLDG. 1, 1ST FLR. E-WING

ENTRY RENOVATIONS & RESTORATIONS 11-01-21

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for VAMC BUFFALO

BUILDING 1, 1ST FLOOR, E-WING INTERIOR ENTRY RENOVATIONS as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

C. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, GENERAL CONSTRUCTION: BASE BID:Work includes general

Demolition and alterations necessary removal of existing structures and construction and certain other items within the area defined on AD-100 GENERAL DEMOLITION PLAN.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at

Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

01 00 00 -2

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close-down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer.

C. Guards:

1. NOT APPLICABLE

D. Key Control: MAY NOT BE APPLICABLE

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

E. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

01 00 00 -3

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or

“Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting

Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of

Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the

VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an

Engineering Document Management Software (EDMS).

Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

01 00 00 -4

2. A limited number of permits shall be issued for General

Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility

Manager.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the

Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as determined by the COR .

01 00 00 -5

E. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to

Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

F. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to

Medical Center Director, COR and Contractor.

01 00 00 -6

G. Building(s) No.(s) __ONE_____ will be occupied during performance of work. ; but immediate areas of alterations will be vacated.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical

Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by

Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

H. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C

(40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

I. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and

01 00 00 -7 communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the Chief

Engineer & Chief of Facilities Management. Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical

Center Director’s prior knowledge and written approval.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

J. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are

01 00 00 -8 indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

K. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

L. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply

Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by all three, to the Contracting Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

01 00 00 -9

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is

01 00 00 -10 performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by

COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and

01 00 00 -11 quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.10 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on

Medical Center property and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed and restoration performed by the Contractor at Contractor's expense.

When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.11 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existing elevators.

1.12 TEMPORARY TOILETS

A. Provide where directed, (for use of all Contractor's workers)

01 00 00 -12

1. *Contractor may have for use of Contractor's workers, such toilet accommodations as may be assigned to Contractor by

Medical Center. Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.13 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. Water (for Construction and Testing): Furnish temporary water service.

1. Obtain water by connecting to the Medical Center water distribution system. Provide reduced pressure backflow preventer at each connection as per code. Water is available at no cost to the Contractor.

2. Maintain connections, pipe, fittings and fixtures and conserve water-use so none is wasted. Failure to stop leakage or other wastes will be cause for revocation (at COR discretion) of use of water from Medical Center's system.

1.14 INSTRUCTIONS - NOT APPLICABLE

1.15 GOVERNMENT-FURNISHED PROPERTY & MATERIALS

A. The Government shall deliver to the Contractor, the

Government-furnished property & materials as shown on the drawings.

1.16 SAFETY SIGN – NOT APPLICABLE

1.17 PHOTOGRAPHIC DOCUMENTATION – NOT APPLICABLE

A.

- - - E N D - - -

ENTRY RENOVATIONS & RESTORATIONS

SECTION 01 35 26

SAFETY REQUIREMENTS

TABLE OF CONTENTS

1.1 Applicable Publications

1.2 Definitions

1.3 Regulatory Requirements

1.4 Contractor Submittals

1.5 Preconstuction Activities

1.6 “Site Safety And Health Officer” (SSHO) And “Competent Person” (CP) 28

1.7 Safety Meetings

1.8 Display of Safety INformation-Safety Bulletin Board

1.9 Inspections

1.10 Accidents/Incidents, OSHA 300 Logs, and Man-Hours

1.11 Personal Protective Equipment (PPE)

1.12 Infection Control

1.13 Tuberculosis Screening

1.14 Fire Safety

1.15 Electrical

1.16 Fall Protection

1.17 Scaffolds and Other Work Platforms

1.18 Elevated Aerial Work Platforms (AWPs)

1.19 Excavation and Trenches

1.20 Equipment

1.24 Ladders

SECTION 01 35 26

SAFETY REQUIREMENTS

1.1 APPLICABLE PUBLICATIONS

A. Latest publications listed below form part of this Article to extent referenced. Publications are referenced in text by basic designations only.

B. American Society of Safety Engineers (ASSE)

A10.1-2011 Pre-Project & Pre-Task Safety and Health Planning

A10.34-2012 Protection of the Public on or Adjacent to

Construction Sites

A10.38-2013 Basic Elements of an Employer’s Program to Provide a Safe and Healthful Work Environment American

National Standard Construction and Demolition

Operations

C. American Society for Testing and Materials (ASTM)

E84-2013 Surface Burning Characteristics of Building

Materials

D. The Facilities Guidelines Institute (FGI)

FGI Guidelines-2010 Guidelines for Design and Construction of

Healthcare Facilities

E. National Fire Protection Association (NFPA)

10-2018 Standard for Portable Fire Extinguishers

30-2018 Flammable and Combustible Liquids Code

51B-2019 Standard for Fire Prevention During Welding, Cutting and Other Hot Work

70-2020 National Electrical Code

70B-2019 Recommended Practice for Electrical Equipment

Maintenance

70E-2018 Standard for Electrical Safety in the Workplace

99-2018 Health Care Facilities Code

241-2019 Standard for Safeguarding Construction, Alteration, and Demolition Operations

F. New York Code of Rules and Regulations (NYCRR)

6 NYCRR 363 Solid Municipal Waste Disposal

6 NYCRR 364 Hazardous Waste Disposal.

G. The Joint Commission (TJC)

TJC Manual Comprehensive Accreditation and Certification

Manual

H. U.S. Nuclear Regulatory Commission

10 CFR 20 Standards for Protection Against Radiation

I. U.S. Occupational Safety and Health Administration (OSHA):

29 CFR 1904 Reporting and Recording Injuries & Illnesses

29 CFR 1910 Safety and Health Regulations for General Industry

29 CFR 1926 Safety and Health Regulations for Construction

Industry

CPL 2-0.124 Multi-Employer Citation Policy

J. U.S Environmental Protection Agency (EPA)

40 CFR 239-259 Non-Hazardous Wastes

40 CFR 260-273 Hazardous Waste

40 CFR 279 Management of Used Oil

40 CFR 61 National Emission Standards for Hazardous Air

Pollutants

40 CFR Subchapter R Toxic Substances Control Act

K. U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety -- Safety and Health Requirements

Manual

L. UNIFIED FACILITIES GUIDE SPECIFICATIONS

UFGS-01 35 26 Governmental Safety Requirements

M. Veteran Health Administration

VHA Directive 7712 Fire Protection Reviews of Delegated Construction

Projects

VHA Directive 7715 Safety and Health During Construction

1.2 DEFINITIONS

A. Critical Lift. A lift with the hoisted load exceeding 75% of the crane’s maximum capacity; lifts made out of the view of the operator

(blind picks); lifts involving two or more cranes; personnel being hoisted; and special hazards such as lifts over occupied facilities, loads lifted close to power-lines, and lifts in high winds or where other adverse environmental conditions exist; and any lift which the crane operator believes is critical.

N. OSHA “Competent Person” (CP). One who is capable of identifying existing and predictable hazards in the surroundings and working conditions which are unsanitary, hazardous or dangerous to employees, and who has the authorization to take prompt corrective measures to eliminate them (see 29 CFR 1926.32(f)). Each CP must be designated in writing.

C. Competent Person, Confined Space. The CP, Confined Space, is a person meeting the competent person requirements as defined EM 385-1-1

Appendix Q, with thorough knowledge of OSHA’s Confined Space Standard, 29 CFR 1910.146, and designated in writing to be responsible for the immediate supervision, implementation and monitoring of the confined space program, who through training, knowledge and experience in confined space entry is capable of identifying, evaluating and addressing existing and potential confined space hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

D. Competent Person, Cranes and Rigging. The CP, Cranes and Rigging, as defined in EM 385-1-1 Appendix Q, is a person meeting the competent person requirements, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the Crane and Rigging Program, who through training, knowledge and experience in crane and rigging is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

E. Competent Person, Excavation/Trenching. A CP, Excavation/Trenching, is a person meeting the competent person requirements as defined in EM

385-1-1 Appendix Q and 29 CFR 1926, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the excavation/trenching program, who through training, knowledge and experience in excavation/trenching is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

F. Competent Person, Fall Protection. The CP, Fall Protection, is a person meeting the competent person requirements as defined in EM 385-1-1

Appendix Q and in accordance with ASSP Z359.0, who has been designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating and addressing existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards.

G. Competent Person, Scaffolding. The CP, Scaffolding is a person meeting the competent person requirements in EM 385-1-1 Appendix Q, and designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the scaffolding program.

The CP for Scaffolding has enough training, knowledge and experience in scaffolding to correctly identify, evaluate and address existing and potential hazards and also has the authority to take prompt corrective measures with regard to these hazards. CP qualifications must be documented including experience on the specific scaffolding systems/types being used, assessment of the base material that the scaffold will be erected upon, load calculations for materials and personnel, and erection and dismantling. The CP for scaffolding must have a documented minimum of 8-hours of scaffold training to include training on the specific type of scaffold being used (e.g. mast-climbing, adjustable, tubular frame), in accordance with EM 385-1-1

Section 22.B.02.

H. "Qualified Person". One who, by possession of a recognized degree, certificate, or professional standing, or who by extensive knowledge, training and experience, has successfully demonstrated his ability to solve or resolve problems relating to the subject matter, the work, or the project.

I. High Visibility Accident. Any mishap which may generate publicity or high visibility.

J. Accident/Incident Criticality Categories:

Near Miss - No impact – Near miss incidents result in no impact and are considered close calls. They are required to be investigated and reported to the VA;

Minor Incident/Accident – incidents that require first aid treatment only or result in minor equipment damage (less than $5000). These incidents must be investigated and reported to the VA;

Moderate Incident/Accident – Any work-related injury or illness that results in (a) through (g) below. These incidents must be investigated and are required to be reported to the VA;

1. Days away from work (any time lost after day of injury/illness onset);

2. Restricted work;

3. Transfer to another job;

4. Medical treatment beyond first aid;

5. Loss of consciousness;

6. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in

(a) through (e) above or,

7. Any incident that leads to major equipment damage (greater than

$5000).

Major Incident/Accident – Any mishap that leads to fatalities, hospitalizations, amputations, and losses of an eye as a result of contractors’ activities. Or any incident which leads to major property damage (greater than $20,000) and/or may generate publicity or high visibility. These incidents must be investigated and are required to be reported to the VA as soon as practical, but not later than 2 hours after the incident.

K. Medical Treatment. Treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.

1.3 REGULATORY REQUIREMENTS

A. In addition to the detailed requirements included in the provisions of this contract, comply with 29 CFR 1926, comply with 29 CFR 1910 as incorporated by reference within 29 CFR 1926, comply with ASSE A10.34, and all applicable federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern except with specific approval and acceptance by the Engineering Manager, Facility Safety Manager, and Contracting

Officer Representative.

1.4 CONTRACTOR SUBMITTALS

A. Accident Prevention Plan IAW Section 1.5, C.

B. Activity Hazard Analysis IAW Section 1.5, D.

C. Pre-award Contractor Evaluation Form (Prime Contractor and all subcontractors) IAW Section 1.5

1. OSHA 300 Forms for the last 3 years

2. OSHA 300A Forms for the last 3 years

3. Documentation on any OSHA violations in the last 3 years

4. Documentation on any Environmental violations in the last 3 years

D. Proof of Competency for specific tasks to include:

1. OSHA Cards (10 or 30 hours as applicable)

2. Crane and/or Lift Certifications (crane operator, rigger, crane signal person)

3. Confined Space

4. Power Industrial Truck (PIT)

5. Scaffolds

6. Fall Protection

7. Excavation

8. Hazardous Materials Removal (Lead, Asbestos, PCBs, Silica, etc.)

9. Lockout/Tagout (electrical, machine, equipment)

10. NFPA 70E

11. Explosive actuated tools

1.5 PRECONSTUCTION ACTIVITIES

A. Preconstruction Risk Assessment (PCRA)

1. Safety Narrative:

a. This project will require coordination to ensure hospital functions are not impaired during construction to include warehouse and food and nutrition services, life safety features are maintained and staff/patients are not exposed.

b. If a Guideline is not met, additional actions are required based upon the risk assessment. If required, additional safety actions shall be performed and implemented PRIOR to start of work involving locations affected by the assessment.

c. All required ILSM’s shall be in accordance with the facility

ILSM Policy and developed separate from this assessment. If required, ILSM’s shall be performed and implemented PRIOR to start of work involving locations affected by the ILSM.

2. General Safety

a. Air Quality: Will there be any compromise to the quality of building air?

1) Asbestos

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

2) Lead

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

3) Dust

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

4) Silica

iv. Concern:

v. Area/Equipment Impacted:

vi. Control Activities Needed:

5) Other Hazardous Chemicals

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

b. Ventilation: Will there be any compromise to the building ventilation or air handling systems?

1) Concern:

2) Area/Equipment Impacted:

3) Control Activities Needed:

c. Moisture & Temperature: Are there any anticipated moisture or temperature concerns?

1) Concern:

2) Area/Equipment Impacted:

3) Control Activities Needed:

d. Utilities: Are there any anticipated utility disruptions?

1) Communication/Telephone

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

2) Electrical Systems

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

3) Security Systems

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

4) Steam Systems

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

5) HVAC

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

6) Medical Gases/Vacuum

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

7) Natural Gas

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

8) Sewer/Sanitary

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

9) Water

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

10) Fire Suppression

iv. Concern:

v. Area/Equipment Impacted:

vi. Control Activities Needed:

11) Fire Detection

vii. Concern:

viii. Area/Equipment Impacted:

ix. Control Activities Needed:

12) Other

e. Noise: Will there be any unusually loud or high-pitched noise levels anticipated?

1) Concern:

2) Area/Equipment Impacted:

3) Control Activities Needed:

f. Vibration: Will vibration levels be excessive to effect the operation of hospital type equipment or machinery?

1) Concern:

2) Area/Equipment Impacted:

3) Control Activities Needed:

g. Emergency Management: Does construction present any conflicts or challenges to the facility EM Plan?

1) Concern:

2) Area/Equipment Impacted:

3) Control Activities Needed:

h. Security: Will the construction anticipate general security concerns?

1) Concern:

2) Area/Equipment Impacted:

3) Control Activities Needed:

i. Other Anticipated Hazards Not Listed Elsewhere

1) Off-tour Construction necessary?

iii. Control Activities Needed:

2) Permit Required Confined Space (PRCS) Entry necessary?

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

3) Welding, cutting or brazing necessary that requires Hot

Work permit?

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

4) Potential exposure to BBP or other infectious agents?

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

5) Excavation of soil?

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

6) Work on live electrical systems or hot taps?

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

7) Work on energized non-electrical systems?

iii. Control Activities Needed:

8) Lift of materials with crane?

i. Concern:

ii. Area/Equipment Impacted:

iii. Control Activities Needed:

3. Life Safety

a. Exit Routes (Means of Egress Components)

9) Exit from occupied areas will remain unchanged?

i. Met:

ii. Actions Required:

iii. ILSM Required:

10) Exit stairs will remain unobstructed and fire separated?

i. Met:

ii. Actions Required:

iii. ILSM Required:

j. Fire Protection Systems

1) Fire alarm devices will remain functional & in-service throughout construction?

i. Met:

ii. Actions Required:

iii. ILSM Required:

2) Sprinkler systems will remain functional & in-service throughout construction?

i. Met:

ii. Actions Required:

iii. ILSM Required:

3) Fire Suppression systems (non-sprinkler) will remain functional & in-service throughout construction?

i. Met:

ii. Actions Required:

iii. ILSM Required:

4) FDC’s will remain functional & unobstructed?

i. Met:

ii. Actions Required:

iii. ILSM Required:

k. Smoke and Fire Barriers

1) All fire and smoke barriers will remain intact throughout?

i. Met:

ii. Actions Required:

iii. ILSM Required:

2) All vertical openings will remain intact throughout?

i. Met:

ii. Actions Required:

iii. ILSM Required:

l. Construction Spaces

1) Will be separated by non-combustible, smoke tight partitions?

iii. ILSM Required:

2) Egress From Inside Construction Space will be

Obstructed

i. Met:

ii. Actions Required:

iii. ILSM Required:

3) At least 1 accessible and unobstructed exits are provided?

i. Met:

ii. Actions Required:

iii. ILSM Required:

4) Excessive distance to exits?

i. Met:

ii. Actions Required:

iii. ILSM Required:

m. General

1) Access to the Emergency Dept. will remain unobstructed?

i. Met:

ii. Actions Required:

iii. ILSM Required:

2) Access for emergency responders will remain unchanged?

iii. ILSM Required:

3) Is fireproofing being removed during construction?

i. Met:

iii. ILSM Required:

B. Contractor evaluation

1. No contractor or subcontractor may begin work unless they have been approved to do so.

2. All contractors and subcontractors must complete the Pre-Award

Contractor Evaluation Form and meet the following requirements

(MCP00-053):

a. Have no more than 3 serious, 1 repeat, or 1 willful violation

b. Have no environmental violations (state or federal)

c. Must not have an Experience Modification Rate (EMR) greater than 1.0

3. In addition, all contractors and subcontractors must submit all required documents per the Pre-Award Contractor Evaluation Form

C. Accident Prevention Plan (APP)

1. The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program. Include any portions of the Contractor's overall safety and health program referenced in the APP in the applicable APP element and ensure it is site-specific. The Government considers the Prime

Contractor to be the "controlling authority" for all worksite safety and health of each subcontractor(s). Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out.

2. The APP shall be prepared as follows:

a. Written in English by a qualified person who is employed by the Prime Contractor articulating the specific work and hazards pertaining to the contract (model language can be found in ASSE A10.33). Specifically articulating the safety requirements found within these VA contract safety specifications.

b. Address both the Prime Contractors and the subcontractors work operations.

1) Describe the methods to evaluate past safety performance of potential subcontractors in the selection process.

Also, describe innovative methods used to ensure and monitor safe work practices of subcontractors.

c. State measures to be taken to control hazards associated with materials, services, or equipment provided by suppliers.

d. Address all the elements/sub-elements and in order as follows:

1) SIGNATURE SHEET. Title, signature, and phone number of the following:

i. Plan preparer (Qualified Person such as corporate safety staff person or contracted

Certified Safety Professional with construction safety experience);

ii. Plan approver (company/corporate officers authorized to obligate the company);

iii. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial

Hygienist, project manager or superintendent, project safety professional). Provide concurrence of other applicable corporate and project personnel (Contractor).

2) BACKGROUND INFORMATION. List the following:

i. Contractor;

ii. Contract number;

iii. Project name;

iv. Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).

3) STATEMENT OF SAFETY AND HEALTH POLICY. Provide a copy of current corporate/company Safety and Health Policy

Statement, detailing commitment to providing a safe and healthful workplace for all employees. The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided.

4) RESPONSIBILITIES AND LINES OF AUTHORITIES. Provide the following:

i. A statement of the Prime Contractor’s ultimate responsibility for the implementation of its

SOH program;

ii. Identification and accountability of personnel responsible for safety at both corporate and project level. Contracts specifically requiring safety or industrial hygiene personnel shall include a copy of their resumes.

iii. The names of all SSHO, Competent, and

Qualified Person(s) (including a designee

(alternate) for the SSHO and all CPs) and proof of competency/qualification to SSHO, Competent, and Qualified Person(s) requirements (listed in section 1.6) must be attached

iv. Requirements that no work shall be performed unless a designated competent person is present on the job site;

v. Requirements for pre-task Activity Hazard

Analysis (AHAs);

vi. Lines of authority;

vii. Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified;

5) SUBCONTRACTORS AND SUPPLIERS. If applicable, provide procedures for coordinating SOH activities with other employers on the job site:

i. Identification of subcontractors and suppliers

(if known);

ii. Safety responsibilities of subcontractors and suppliers.

6) TRAINING.

i. Site-specific SOH orientation training at the time of initial hire or assignment to the project for every employee before working on the project site is required.

ii. VAWNYHS Contractor Orientation training is required. Training at the time of initial hire or assignment to the project or proof of current training evidenced by a valid picture contractor badge is required before working on the project.

Training is provided by VA Safety Office or their designee. Contract employees must provide proof of the OSHA 10-hour Construction Safety training to participate in the orientation class. Upon completion of the training, workers will be issued a picture contractor badge from the Police. This badge must be worn at all times when at the facility. Badge expires after 3 years and must be renewed.

iii. Mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, crane operator, rigger, crane signal person, fall protection, electrical lockout/NFPA 70E, machine/equipment lockout, confined space, etc…) and any requirements for periodic retraining/recertification are required.

iv. Procedures for ongoing safety and health training for supervisors and employees shall be established to address changes in site hazards/conditions.

v. OSHA 10-hour training is required for all workers on site and the OSHA 30-hour training is required for Trade Competent Persons (CPs)

7) SAFETY AND HEALTH INSPECTIONS.

i. Specific assignment of responsibilities for a minimum daily job site safety and health inspection during periods of work activity: Who will conduct (e.g., “SSHO and CPs”), proof of inspector’s training/qualifications, when inspections will be conducted, procedures for documentation, deficiency tracking system, and follow-up procedures. Any external inspections/certifications that may be required

(e.g., contracted CSP or CSHT)

8) ACCIDENT/INCIDENT INVESTIGATION & REPORTING. The

Contractor shall conduct mishap investigations of all

Moderate and Major as well as all High Visibility

Incidents. The APP shall include accident/incident investigation procedure & identify person(s) responsible to provide the following to the Contracting Officer

Representative:

i. Exposure data (man-hours worked);

ii. Accident/incident investigation reports;

iii. Project site injury and illness logs.

9) PLANS (PROGRAMS, PROCEDURES) REQUIRED. Based on a risk assessment of contracted activities and on mandatory

OSHA compliance programs, the Contractor shall address all applicable occupational, patient, and public safety risks in site-specific compliance and accident prevention plans. These Plans shall include but are not be limited to procedures for addressing the risks associates with the following (EM 385-1-1 Section

Reference):

i. Fatigue Management Plan (01.A.20);

ii. Emergency Plans (01.E);

iii. Site Sanitation/Housekeeping Plan (02);

iv. Medical Support Agreement (03.A.01);

v. Blood-Borne Pathogen Program (03.A.05);

vi. Exposure Control Plan (03.A.05);

vii. Automatic External Defibrillator (AED) Program

(03.B.04);

viii. Site Layout Plan (04.A);

ix. Access/Haul Road Plan (04.B);

x. Hearing Conservation Program (05.C);

xi. Respiratory Protection Plan (05.G);

xii. Health Hazard Control Program (06.A);

xiii. Hazard Communication Program (06.B.01);

xiv. Process Safety Management Program (06.B.04);

xv. Lead Compliance Plan (06.C.02 & specifications);

xvi. Asbestos Abatement Plan (06.C.03 & specifications);

xvii. Radiation Safety Program (06.F);

xviii. Abrasive Blasting Procedures (06.I.01);

xix. Heat Stress Monitoring Plan (HSMP) (06.J.02);

xx. Cold Stress Monitoring Plan (CSMP) (06.J.04)

xxi. Indoor Air Quality Management (06.L);

xxii. Mold Remediation Plan (06.L.04);

xxiii. Chromium (VI) Exposure Evaluation (06.M);

xxiv. Crystalline Silica Evaluation (06.N.02);

xxv. Lighting Plan for Night Operations (07.A.06);

xxvi. Traffic Control Plan (08.C.05);

xxvii. Fire Prevention Plan (09);

xxviii. Electrical Safety, Arc Flash Hazard Analysis, and Assured Equipment Grounding Control Program

(AEGCP) (11, Appendix E);

xxix. Hazardous Energy Control Program & Procedures

(12);

xxx. Standard Pre-Lift Plan – Load Handling Equipment

(16.A.03);

xxxi. Critical Lift Plan – Load Handling Equipment

(16.H);

xxxii. Fall Protection and Prevention Plan (21.D);

xxxiii. Demolition/Renovation Plan (to include engineering survey) (23.A);

xxxiv. Rope Access Work Plan (24.H);

xxxv. Excavation/Trenching Plan (25.A.01);

xxxvi. Fire Prevention and Protection Plan for Underground

Construction (26.D.01);

xxxvii. Compressed Air Work Plan for Underground

Construction (26.I.01);

xxxviii. Erection and Removal Plan for Formwork and

Shoring (27.C);

xxxix. Precast Concrete Plan (27.D.01);

xl. Lift-Slab Plans (27.E);

xli. Masonry Bracing Plan (27.F.01);

xlii. Steel Erection Plan (28.B);

xliii. Explosives Safety Site Plan (ESSP) (29.A);

xliv. Blasting Plan (29.A; 26.J);

xlv. Tree Felling and Maintenance Program (31.A.01);

xlvi. Confined Space Entry Procedures (34.A.05, 06, 07, 08);

xlvii. Sediment and Erosion Control Plan xlviii. Stormwater and Wastewater Management Plan xlix. Solid Waste Management Plan

3. Submit the APP to the Contracting Officer Representative and for review and acceptance by the Safety Department for compliance with contract requirements in accordance with Section 01 33 23, SHOP DRAWINGS, PRODUCT DATA AND SAMPLES fifteen (15) calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP.

4. Once accepted by the Contracting Officer Representative and the

Safety Department, the APP and attachments will be posted in a visible location on the jobsite and enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP will be cause for stopping of work, at the discretion of the Contracting Officer in accordance with FAR

Clause 52.236-13, Accident Prevention, until the matter has been rectified.

5. Once work begins, changes to the accepted APP shall be made with the knowledge and concurrence of the Contracting Officer

Representative, Construction Safety Officer, and SSHO. Should any severe hazard exposure, i.e. imminent danger, become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard.