Combined Specs.pdf

Repair Damaged Flooring in HIMS (B-1) Project: 564-24-105

TABLE OF CONTENTS

Section 00 01 10

DIVISION 0 - SPECIAL SECTIONS DATE

00 01 00 Table of Contents

DIVISION 1 - GENERAL REQUIREMENTS

01 00 00 General Requirements

NOV 2021

01 33 23 Shop Drawings, Product Data, and Samples FEB 2023

01 35 26 Safety Requirements SEP 2022

DIVISION 2 – EXISTING CONDITIONS

02 41 00 Demolition AUG 2017 02 82 13.19 Asbestos Floor Tile and Mastic Abatement JAN 2021

Division 9- Finishes 09 65 19 Resilient Tile Flooring MAY 2018

SECTION 01 00 00

GENERAL REQUIREMENTS

GENERAL

1.1 SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of all existing flooring, abate and properly dispose of asbestos mastic, and install Armstrong

LVT Plank flooring or equal per manufacturer’s instructions and

6” cove base as required by drawings and specifications in the

HIMS Department in Building 1 basement.

B. The Contractor must furnish all management, supervision, labor, material, equipment, tools, supplies, parts, and related services, in accordance with Statement of Work (SOW), drawings, and specifications to be a complete and working system.

Electronic copies of drawings and specifications to this work will be furnished by VA upon Contractor’s written request to the

Contracting Officer (CO) or Contracting Officer’s Representative.

Hard copies of SOW, Drawings, and Specifications are to be obtained by the contractor at their expense. Contractor is responsible to verify existing and new dimensions, locations, measurements, and quantities. This project is located in Building

1 on the Main Campus of the Veterans Healthcare System of the

Ozarks (VHSO) at 1100 North College Avenue, Fayetteville, AR.

C. Visits to the site by Bidders may be made only by appointment with the Medical Center’s Contracting Officer and Contracting

Officer’s Representative.

D. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 NOT USED

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the CO or

COR. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

B. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

C. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the

Contracting Officer or Contracting Officer’s Representative.

D. Key Control:

1. The General Contractor must provide duplicate keys and lock combinations to the Contracting Officer’s Representative (COR) or

Contracting Officer’s Representative for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor must turn over all permanent lock cylinders to the VA locksmith for permanent installation.

D. Document Control:

1. Before starting any work, the General Contractor/Sub

Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted

24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of (2 to 5) permits shall be issued for

General Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

F. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

G. The Contractor shall, under regulations prescribed by the

Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

H. Working space and space available for storing materials shall be determined by the COR.

I. Workers are subject to rules of Medical Center applicable to their conduct.

J. Execute work in such a manner as to interfere as little as possible with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

K. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space.

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by

Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to

Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

L. Phasing:

1. The Medical Center must maintain its operation 24 hours a day

7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

2. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the

Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to the CO and COR.

M. When a building and/or construction site is turned over to

Contractor, Contractor must accept entire responsibility including upkeep and maintenance therefore:

1. Contractor must maintain a minimum temperature of 65 degrees F at all times and a maximum of 75 degrees F at all times, except as otherwise specified.

2. Contractor must maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor must arrange pre-inspection of site with

Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from

Contractor's employee or watchman.

N. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

O. When a building and/or construction site is turned over to

Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C

(40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company

(Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

P. Utilities Services: Maintain existing utility services for

Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the

Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11

REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical

Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

Q. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

R. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply

Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both the Contracting Officer and COR. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected area of building.

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Shall note any discrepancies between drawings and existing conditions at site.

4. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by

Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled

"DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by

Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by

COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 NOT USED

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems

(including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"

(FAR 52.236-2).

1.11 PHYSICAL DATA – NOT USED

1.12 PROFESSIONAL SURVEYING SERVICES – NOT USED

1.13 LAYOUT OF WORK – NOT USED

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.15 USE OF ROADWAYS – NOT USED

1.16 COR’S FIELD OFFICE – NOT USED

1.17 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT – NOT USED

1.18 TEMPORARY USE OF EXISITNG ELEVATORS

A. Contractor is allowed the use of existing service elevators.

1.19 TEMPORARY USE OF NEW ELEVATORS – NOT USED

1.20 TEMPORARY TOILETS – NOT USED

1.21 AVAILABILITY AND USE OF UTILITY SERVICES

A. THE GOVERNMENT MUST MAKE ALL REASONABLY REQUIRED AMOUNTS OF

UTILITIES AVAILABLE TO THE CONTRACTOR FROM EXISTING OUTLETS AND

SUPPLIES, AS SPECIFIED IN THE CONTRACT. THE AMOUNT TO BE PAID BY THE

CONTRACTOR FOR CHARGEABLE ELECTRICAL SERVICES WILL BE THE PREVAILING

RATES CHARGED TO THE GOVERNMENT. THE CONTRACTOR MUST CAREFULLY

CONSERVE ANY UTILITIES FURNISHED WITHOUT CHARGE.

B. THE CONTRACTOR, AT CONTRACTOR'S EXPENSE AND IN A WORKMANLIKE

MANNER, IN COMPLIANCE WITH CODE AND AS SATISFACTORY TO THE CONTRACTING

OFFICER OR CONTRACTING OFFICER’S REPRESENTATIVE, MUST INSTALL AND

MAINTAIN ALL NECESSARY TEMPORARY CONNECTIONS AND DISTRIBUTION LINES,

AND ALL METERS REQUIRED TO MEASURE THE AMOUNT OF ELECTRICITY USED FOR

THE PURPOSE OF DETERMINING CHARGES. BEFORE FINAL ACCEPTANCE OF THE

WORK BY THE GOVERNMENT, THE CONTRACTOR MUST REMOVE ALL THE TEMPORARY

CONNECTIONS, DISTRIBUTION LINES, METERS, AND ASSOCIATED PARAPHERNALIA

AND REPAIR RESTORE THE INFRASTRUCTURE AS REQUIRED.

C. CONTRACTOR MUST INSTALL METERS AT CONTRACTOR'S EXPENSE AND

FURNISH THE MEDICAL CENTER A MONTHLY RECORD OF THE CONTRACTOR'S USAGE

OF ELECTRICITY AS HEREINAFTER SPECIFIED.

D. HEAT: FURNISH TEMPORARY HEAT NECESSARY TO PREVENT INJURY TO

WORK AND MATERIALS THROUGH DAMPNESS AND COLD. USE OF OPEN SALAMANDERS

OR ANY TEMPORARY HEATING DEVICES WHICH MAY BE FIRE HAZARDS OR MAY

SMOKE AND DAMAGE FINISHED WORK, WILL NOT BE PERMITTED. MAINTAIN

MINIMUM TEMPERATURES AS SPECIFIED FOR VARIOUS MATERIALS:

1. OBTAIN HEAT BY CONNECTING TO MEDICAL CENTER HEATING

DISTRIBUTION SYSTEM. A. STEAM IS AVAILABLE AT NO COST TO CONTRACTOR.

E. ELECTRICITY (FOR CONSTRUCTION AND TESTING): FURNISH ALL

TEMPORARY ELECTRIC SERVICES.

1. OBTAIN ELECTRICITY BY CONNECTING TO THE MEDICAL CENTER

ELECTRICAL DISTRIBUTION SYSTEM. THE CONTRACTOR MUST METER AND PAY FOR

ELECTRICITY REQUIRED FOR ELECTRIC CRANES AND HOISTING DEVICES,

ELECTRICAL WELDING DEVICES AND ANY ELECTRICAL HEATING DEVICES

PROVIDING TEMPORARY HEAT. ELECTRICITY FOR ALL OTHER USES IS AVAILABLE

AT NO COST TO THE CONTRACTOR.

F. WATER (FOR CONSTRUCTION AND TESTING): FURNISH TEMPORARY WATER

SERVICE.

1. OBTAIN WATER BY CONNECTING TO THE MEDICAL CENTER WATER

DISTRIBUTION SYSTEM. PROVIDE REDUCED PRESSURE BACKFLOW PREVENTER AT

EACH CONNECTION AS PER CODE. WATER IS AVAILABLE AT NO COST TO THE

CONTRACTOR.

2. MAINTAIN CONNECTIONS, PIPE, FITTINGS AND FIXTURES AND CONSERVE

WATER-USE SO NONE IS WASTED. FAILURE TO STOP LEAKAGE OR OTHER WASTES

WILL BE CAUSE FOR REVOCATION (AT COR’S DISCRETION) OF USE OF WATER

FROM MEDICAL CENTER'S SYSTEM.

G. FUEL: NATURAL AND LP GAS AND BURNER FUEL OIL REQUIRED FOR

BOILER CLEANING, NORMAL INITIAL BOILER-BURNER SETUP AND ADJUSTING, AND

FOR PERFORMING THE SPECIFIED BOILER TESTS WILL BE FURNISHED BY THE

GOVERNMENT. FUEL REQUIRED FOR PROLONGED BOILER-BURNER SETUP,

ADJUSTMENTS, OR MODIFICATIONS DUE TO IMPROPER DESIGN OR OPERATION OF

BOILER, BURNER, OR CONTROL DEVICES MUST BE FURNISHED AND PAID BY THE

CONTRACTOR AT CONTRACTOR'S EXPENSE.

1.22 NEW TELEPHONE EQUIPMENT – NOT USED

1.23 TESTS

A. Conduct final tests required in various sections of specifications in presence of an authorized representative of the

Contracting Officer or Contracting Officer’s Representative.

Contractor must furnish all labor, materials, equipment, instruments, and forms, to conduct and record such tests.

1.24 INSTRUCTIONS – NOT USED

1.25 GOVERNEMNT FURNISHED PROPERTY – NOT USED

1.26 RELOCATED EQUIPMENT AND ITEMS – NOT USED

1.27 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT – NOT

USED

1.28 CONSTRUCTION SIGN – NOT USED

1.29 SAFETY SIGN – NOT USED

1.30 PHOTOGRAPHIC DOCUMENTATION – NOT USED

1.31 FINAL ELEVATION DIGITAL IMAGES – NOT USED

1.32 HISTORIC PRESERVATION

A. Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor must immediately notify the COR verbally, and then with a written follow up.

1.33 VA TRIRIGA CPMS – NOT USED

1.34 STATION SPECIFIC STATEMENT OF WORK REQUIREMENTS

A. Any provision or partial provision of the Contract drawings, specifications, documents or requirements that is not consistent with this SOW, Drawings, and Specifications is null and void only to the extent of the inconsistency. All other provisions or partial provisions of the Contract drawings, specifications, documents, or requirements must remain in full force and effect.

B. Information Technology (IT) security requirements Certification and Accreditation Authorization (C&A) of the Contractor system:

The C&A requirements do not apply and a Security Accreditation

Package is not required.

C. Safety must be the Contractor’s highest priority. Refer to spec section 01 35 26, SAFETY REQUIREMENTS. Refer to and observe NEPA requirements, latest edition.

D. This project is a turn-key operation for the work as described.

Drawings, and Specifications are a complete and working system.

E. VHSO facility is operational during the period of performance of this contract. Operations include, but are not limited to, mechanical and electrical systems.

F. Contractor must furnish and submit for Contracting Officer or

Contracting Officer’s Representative (COR) approval no later than

20 calendar days after notice to proceed (NTP) a project schedule

(including phasing control plan if applicable) that incorporates requirements set forth in this SOW, Drawings, and Specifications and meets the requirements of the VHSO. The Project Schedule and or Phasing plan must contain provisions to include, but not limited to staging all equipment and materials ahead of closing the affected patient care areas and working extended hours to meet the requirement.

G. Contractor’s work must be conducted in a manner and during hours presenting the least amount of disruption to the VHSO facility.

H. Prior to the start of job site activities, the Contractor and COR will conduct a site survey to identify and review specific work and differing site conditions. See spec section 01 00 00 GENERAL

REQUIREMENTS part 1.7.

I. Period of Performance: 60 continuous calendar days.

J. VHSO utilities and work areas may not be immediately available and the Contractor must be flexible in the project schedule at no additional cost to VHSO.

K. Building materials, equipment, tools, and supplies must not be unattended within the work area. When working in common areas, there must be a minimum of 2 individuals in proximity of the job site to ensure that building materials, equipment, tools, and supplies are inaccessible to patients or others.

L. Warranty: Contractor must guarantee workmanship for a period of one (1) year after VA-COR provides written Final Acceptance of work. Contractor must furnish a minimum 1-year parts and labor warranty on equipment, components, and materials furnished and any manufacturer’s warranty greater than one (1) year. Emergency service must be available 24 hours per day. The Contractor must respond to on-site to emergency calls within two (2) hours of notification. The Contractor must have the issue(s) corrected or a plan in place (awaiting parts) within four (4) hours of arrival at job site. Any temporary repairs must be approved by the VHSO

Chief of Engineering or designated representative.

M. Contractor Access and Activities

1. Contractor must comply with the VHSO security management program.

2. Contractor cannot enter the work site without VHSO-issued

Identity Badge. VA may inspect Contractors’ personal effects when workers enter and/or leave project site and VHSO property.

Contractor Superintendent must escort Contractor employees to

Engineering (Building 7A) to obtain badge(s). The Contractor must maintain a log of Employee Names, Badge ID Numbers, Start

Date(s), Departure Date(s), ID Lost Date(s), and ID Return

Date(s). Contractor must furnish to VA Updated Badge Log weekly or as directed by COR. Contractor’s Superintendent must return to

COR all badges on day of departure of employee from project.

Contractor’s Superintendent must return all remaining badges at project closeout to COR. Lost Badges must be reported immediately to the COR and documented on badge log. Contractor is responsible for a $100.00 fee to be paid to VA for each lost or unreturned badge.

3. The Contractor’s Superintendent may check out a key to access mechanical and electrical rooms as project requires. Contractor

Superintendent must check out and return a key at Engineering

(Building 7-A) daily, and the key cannot leave VHSO property. The

Contractor’s Superintendent must notify the COR when a key is lost. The Contractor is responsible for a $3,500.00 fee payable to VA Fayetteville for each lost or unreturned key.

4. Supervision: Contractor must provide qualified supervisor(s), on site during work activities to supervise continuously. Contractor supervisor must not engage in any direct trades’ labor. The

Contractors’ supervision must be responsible for quality control and ensure systems are constructed as complete and working.

5. (VHSO) Property Access Regular Business Hours: Work by the

Contractor must be completed as specified in the SOW under

General, except work that will interfere with normal operations must be coordinated and approved prior to or on advance of designated time by the COR with affected VHSO departments and accomplished during designated maintenance times, as noted otherwise herein, as requested and approved by the COR for special circumstances.

6. Work Hours: Contractor to coordinate work hours with COR prior to start of construction and be depicted on the submitted schedule, for COR approval.

7. Safety: Safety is the Contractor’s highest priority. The

Contractor is solely responsible for compliance with Federal, State, Local OSHA regulations, latest edition of NEC, latest edition of NFPA 70E, and 01 35 26 Safety Requirements specification. The Contractor must furnish and have in place

Personal Protective Equipment (PPE), including but not limited to safety signage, cones, barricades, to protect the safety of VHSO patients, employees, visitors, volunteers, tenants and others.

Contractor is not permitted to work without proper PPE and VA may ask Contractors without PPE to leave job site. Contractor must furnish required safety items and wear required PPE. Work must be conducted in a manner and at work times which present the least disruption to the VA healthcare facility.

8. Contractor must not render out-of-service any required utility, fire protection, or security system without written permission of the COR. If a utility, fire protection, or security system is not functioning at the end of a work period without written permission of the COR, then the Contractor must restore the system(s) to working order prior to leaving the job site or must furnish an around-the-clock watch until the system is functioning properly. If the Contractor fails to do so, the Contractor must reimburse the Government for any costs incurred by the VHSO to provide around-the- clock watch and or repair the system(s).

9. Vehicles and Construction equipment: Contractors’ keys to unattended vehicles and equipment must be removed and vehicles locked.

10. Material Storage and Staging: The Contractor must submit in writing a request for storage or staging of materials, equipment, tools, and supplies. The Contractor’s written request must be submitted to the COR for approval a minimum of seven (7) business days prior to the storage or staging so there is time to review and notify the impacted parties. Contractor must have prior written authorization by the VHSO for storage or staging of

Contractor supplied materials and equipment. No storage must commence until written approval and authorization of the

Contractor’s request is provided by the COR. Contractor stored materials may need to be relocated because of interference with

VHSO scheduled activities. Relocation of Contractor’s office trailers, dumpsters, storage containers and construction materials must be by the Contractor and at no additional expense to the Government. Contractor’s exterior storage units must be labeled with weather-resistant signage stating Project Title, Contractor Name, Emergency Contractor Contact Information.

11.Tools: Contractor must furnish materials, equipment, and tools to include, but not limited to ladders and supplies to complete

Contractor’s work.

12. Unloading and Parking: No materials or equipment are permitted delivery through front entry. Contractor to use Employee entrance – only for loading and unloading. Do not leave vehicle(s) unattended.

Contractor parking on VHSO property is limited to availability of designated Contractor parking. Contractor must have prior written approval of on-site Contractor parking from COR.

13. Elevators: Contractor must use COR-designated freight elevators and protect elevator cabs and controls during periods of use.

Contractor must not exceed elevator weight limits. Designated elevator(s) and usage times are not to interfere with VHSO activities.

14. Radios and Mobile Devices: Contractor must use mobile devices at low volume or outside. Contractor must not converse in hallways and/or near patient areas. AM/FM radios and other media producing devices cannot be used in VHSO buildings.

15. Noise: Contractor must coordinate and schedule construction noise making activities with the COR. For any noise making work activities, the Contractor must furnish a written request to the COR for COR approval a minimum of seven (7) business days prior to construction noise making activities. The COR will schedule and provide written authorization to proceed three (3) business days in advance of the proposed activity. Refer to spec section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for sound deadening requirements during construction.

16. Infection Control: a. Contractor is to develop a phasing and

Infection Control Risk Assessment (ICRA) that incorporates requirements of 01 00 00 General Requirements specification to meet the requirements of the VHSO. For continuous construction work activities with durations seven days or less, Contractor must install and create temporary dust barriers with the follow products:

ZipWall® ZIP POLES FOUR PACK (Includes 4 Spring Loaded Steel Zip

Poles, 4 GripDisk™ Slide Stoppers, 2 standard zippers, 1 carry bag) or equal, construction film must be white, fire retardant polyethylene, antistatic, 12 x 100 Ft x minimum 6 mil thickness, imprinted with fire retardant labeling. Zippers must be straight or curved heavy duty ZipWall® Zippers or equal. For continuous construction activities with durations exceeding seven days, Contractor to construct ICRA barrier walls. b. Sticky mats to be installed at each entrance and exit to job area. Use STICKY MAT Flat

Store Clean Mat or equal, tacky mat, white, 24 x 45-inch minimum.

Construction traffic through the facility must be coordinated with the COR. Construction workers, materials, and clothing must be transported through the hospital dust free. Any dusty, dirty, odorous or wet materials must be transported in sealed, clean bags.

Traffic routes are proposed by Contractor and approved by COR. c.

Dust Proofing and Cleaning: Contractor must cover furnishings and equipment with plastic or clean drop cloth. Contractor(s) must furnish HEPA vacuum cleaner(s), cleaning tools, and tacky mats at each entrance to the work zone. Contractor must not use brooms.

17. Fire Alarm: Dust and smoke producing activities will activate the buildings’ fire alarm. For Contractor work activities, the

Contractor must determine if the fire alarm system needs to be bypassed. Contractor is responsible for 24 hr fire watch in the areas where coverage is removed or disabled. Contractor is responsible to coordinate with the COR and Electronic Technician for temporary removal and restoration of fire protection coverage. After hours supervision of the fire alarm panel is required at Contactor’s expense. The Contractor is responsible for completion and submission of a written Fire Alarm Bypass

Request. The Contractors’ written request must be submitted for

COR approval and if approved by COR, then the COR must furnish a written authorization to proceed three (3) business days in advance of any proposed work activity. If the fire alarm system requires any deactivation, it must be reactivated the same day before the Contractor leaves the job site to ensure that the fire alarm system is functioning properly. If the fire alarm system is not functioning properly, the Contractor must restore the fire alarm system to working order prior to leaving the site or furnish an around-the-clock fire watch until the fire alarm system is functioning properly. The Contractor is liable for costs incurred by the VHSO to furnish the fire watch and or to repair the fire alarm system.

18. Hot Work: Contractor must perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Contractor must coordinate hot work with the COR. Contractor must obtain Hot

Work permits from COR before commencing any work or operation involving open flame or producing heat or sparks, burning, welding, or a similar operation that is capable of initiating fires or explosions. This work includes but is not limited to processes such as arc welding, oxygen-fuel gas welding, open-flame soldering, brazing, thermal spraying, oxygen cutting, arc cutting, chipping, grinding, heat treating, sand blasting, torch-applied roofing, and chemical welding.

19. Fire and Smoke Barrier Penetration: Contractor must perform, maintain, and safeguard the integrity of smoke and fire barriers in accordance with NFPA 101, NFPA 80, and NFPA 90A. Contractor penetrations in barriers must be repaired in an approved manner

(filled with the designated and approved flame-retardant filler) as soon as feasible after the work has been completed.

20. Energized Circuit Work: Contractor must coordinate circuit work with the COR. Contractor must obtain Energized Circuit Work permit from COR at least seven (7) workdays in advance, when an electrical shut down is required. Contractor must perform, maintain, and safeguard the integrity of the VHSO electrical systems and must follow procedures around energized equipment in accordance with NFPA 70E standards including but not limited to, adorning proper personal protective equipment (PPE). VHSO electrician or electrical engineer must monitor work. Contractor must use safety equipment to include but not be limited to 12-calorie arc flash suits with hoods and 5KV gloves. No exits will be blocked. Personnel without proper PPE are prohibited within the working area around live electrical panels with cover(s) removed.

21. Utility interruption: Contractor must submit, in writing, Utility Interruption Request(s) in advance to the COR. The

Contractor’s written utility interruption request must be submitted to the COR for written approval a minimum of seven (7) business days prior to the work activity. Work must be scheduled in advance to allow maximal time for VA to schedule a utility interruption. Work activities requiring shutdowns must not commence until written approval and authorization of the

Contractor’s request is provided by the COR seventy-two (72) hours prior to the utility interruption. There may be times when a utility interruption request is denied because of insufficient lead-time or interference with ongoing VHSO activities. In this case, work activities must be rescheduled, at no additional expense to the Government.

22. Disposal: The Contractor must submit written request(s) for disposal of any government-owned materials, equipment, or property in 5 calendar days advance to the COR for COR approval.

Contractor must remove and properly dispose construction debris, materials, equipment, and substances from this project and the

VHSO property daily into the Contractor-supplied containers.

Construction debris created from the project must not be disposed at the job site, in VHSO dumpsters, or on VHSO property.

Contractor Disposal of construction debris, materials, equipment, and substances from the project must be in accordance with applicable Federal, State, Local and environmental laws, rules or regulations. Contractor must ensure and furnish appropriate documentation to the CO that all hazardous waste handlers, haulers, and disposal facilities are properly licensed. The

Contractor must furnish shipping manifest and documentation of proper disposal of any construction debris, materials, equipment, and substances from the project prior to final payment.

Contractor must return the work site to the condition in which work commenced, at Contractor’s expense.

23. Fumes: The Contractor must schedule fume-producing work activities including but not limited to painting or heat-produced fumes after regular business hours and request written approval by the COR prior to the fume-producing work activity. Contractor must be responsible for ventilation necessary to exhaust and prevent fumes from entering adjoining areas, outside air intake ductwork, and re-entering the VHSO healthcare facilities at no additional expense to the Government.

24. Training: Training must be provided to applicable VHSO personnel. The Contractor must provide training for users of installed systems. Training must include an agenda and instruction manual in electronic form. Contractor must provide user and administrator training to VHSO officials and VHSO Engineering personnel, with four (4) to eight (8) hours of on-site training.

Coordination and scheduling for training must be determined after contract award. Training must be hands-on and include on site, physical demonstrations.

25. Photography: Contractor must not photograph any patients, personnel, visitors, and others on VHSO property. For photography, Contractor must be escorted by VHSO personnel to take job site related photos. Contractor photography must be requested through and coordinated by COR.

26. Structural members must not be cut or altered without written authorization of Contracting Officer or Contracting Officer’s

Representative.

27. Contractor must make every reasonable effort to protect VHSO property from damage.

28. Items remaining in place that are damaged or defaced by the

Contractor must be restored by the Contractor to their existing condition at no additional expense to the Government.

The Contractor must provide adequate protection for VHSO property before any construction activities occur. Contractor-moved items must be returned by the Contractor to original locations and conditions as work is completed at no additional expense to the

Government.

30. The Contractor will coordinate work of different trades so that interference between mechanical, electrical, architectural, and structural work, including existing services, will be avoided and constructed within the limits indicated for operation, repair, removal, maintenance, and testing of equipment. Utilities, including but not limited to conduit, ducts, and pipes, must be arranged to ceiling slab, walls, and columns to take up a minimum footprint of space. Conduit, ducts, pipes, and equipment must not interfere with intended use of eyebolts and other lifting devices.

31. Contractor to locate existing utilities in area(s) of work and utilities to remain in place. For utilities to remain, Contractor to furnish adequate means of support and protection. Any property including but not limited to electrical, natural gas, medical gas, communication and utility lines, landscaping, walkways, roads, and curbs damaged during the project will be repaired or replaced by Contractor, at no additional expense to the

Government. Walls, ceilings, floors, furniture, etc., will be protected from damage from water, staining, or falling debris created during any construction activities of the project including but not limited to coring and sawing process(es) at the

Contractor’s expense. Areas must be cleaned after coring, sawing, and other construction activities by the Contractor, at no additional expense to the Government.

32. No unauthorized work shall be initiated without prior written approval of VA-COR. The CO must approve any request, or proposal for changes in project scope or additional requirements, in writing prior to the Contractor proceeding with any work.

Contractor work changes accomplished without CO prior written approval will be done at the Contractor’s risk and expense.

Contractors must visit the job site and facility to determine nature and location of the work to be performed and local conditions affecting the work. Failure to visit must not relieve the Contractor of responsibility for properly estimating the difficulty and/or cost of successfully performing the Contractor will comply with applicable Federal, State, and Local laws, codes, regulations, and ordinances. Additionally, the Contractor must obtain permits and licenses required by applicable Federal, State, Local laws, codes, regulations, and ordinances.

33. Work to be in accordance with best practices of building trades involved and in accordance with the intent of the SOW, Drawings, and Specifications.

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

1.35 PART 1 – GENERAL

1.36 1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.37 1.2 DEFINITIONS

A. A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule;

Schedule of values; Submittal register; List of proposed subcontractors.

B. B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through

Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract.