college of nj -RFP-Townhouse-West-6-HVAC-Equipment-Replacement.pdf

Townhouse West 6 HVAC Equipment Replacement

TCNJ Advertised Bid # AB270002

COVER SHEET

INVITATION TO BID

MILESTONE SCHEDULE

CONSTRUCTION BID PROPOSAL FORM

MANDATORY DOCUMENTS

CONTRACT

GENERAL CONDITIONS

GENERAL WORK DESCRIPTION

August 12, 2026

THE COLLEGE OF NEW JERSEY

ADVERTISEMENT FOR BIDS

BID #AB270002

Under the provisions of the State College Contracts Law, Chapter 64 of Title 18A, The College of New Jersey will receive sealed bids for the Townhouse West 6 HVAC Equipment Replacement until 2:00 P.M. on the September 3, 2026 at The College’s Office of Finance and Business Services, Administrative Services Building, Second Floor, Room 201, Route 31 (Pennington Road), Ewing Township, New Jersey. At 2:00 P.M. all bids will be publicly opened and read in Room 203 of the Administrative Services Building.

The project will be bid as a Single Lump Sum.

No bidder may submit more than one bid.

Bid Documents may be obtained on/after August 12, 2026 via our website (https://finance.tcnj.edu/bids-legal-notices/construction-project/).

A pre-bid conference/on-site inspection is scheduled on August 17, 2026 at 10:00 A.M. in Townhouse West, located on The College’s Ewing Township, New Jersey campus on Route 31 (Pennington Road). While attendance is not mandatory, bidders are strongly encouraged to attend.

Bidders are required to comply with the requirements of P.L. 1975 c. 127 (N.J.S.A. 10:5-31 et seq. and N.J.A.C.

17:27 - Affirmative Action); the New Jersey Prevailing Wage Act, N.J.S.A. 34:11-56.25 et seq.; N.J.S.A. 52:25- 24.2, “Statement of Ownership Disclosure”; the Public Works Contractor Registration Act (N.J.S.A. 34:11-56.48 et seq.); the New Jersey Business Registration of Public Contractors provisions (N.J.S.A. 52:32-44) and all amendments thereto.

The College will award the contract to the lowest responsible bidder who satisfies the qualification criteria as set forth in the contract documents.

The College of New Jersey reserves the right to reject all bids or to waive any minor informalities in the bidding in accordance with law. No bid shall be withdrawn for a period of sixty (60) days subsequent to the opening of bids without the consent of The College of New Jersey.

The College requires that its contractors/vendors agree to take all necessary and responsible steps, in accordance with N.J.S.A. 52:32-17 et seq. and N.J.A.C. 17:13-1 et seq. to ensure that SBE’s have these opportunities, as an aid in meeting the commitment of its SBE Programs and to ensure that DVOBs have these opportunities per N.J.S.A.

52:32-31.1 et seq. (P.L. 2015, c. 116) in meeting the commitment of its DVOB Programs.

Townhouse West 6 HVAC Equipment Replacement

MILESTONE SCHEDULE

August 12, 2026

Bids Released 8/12/26 *Pre-bid Meeting, 10:00 am, Townhouse West 8/17/26

Last day for questions 8/20/26 Addendum issued 8/24/26 Bids due to TCNJ 2:00 pm 9/3/26 Notice of Intent to Award Issued 9/4/26 Notice to Proceed Issued by 9/11/26 Kick-off Meeting 9/14/26 Construction in the field 9/15/26 Substantial Completion ASAP

*Attendance is not required at the Pre-bid meeting, but strongly encouraged. The meeting will be held at the Townhouse West building. We will briefly review the RFP, answer questions, and then take a tour of the building if agreed upon at the meeting.

Bid # AB270002

For: Townhouse West 6 HVAC Equipment Replacement

Event Date Time

Pre-bid Conference and Site Visit at The College of New Jersey’s Townhouse West

8/17/2026

10:00 AM

Question Cut Off Date (Refer to Bid Section # 2 for more information.) 8/20/2026 4:00 PM

Addendum Date (Refer to Bid Section # 2 for more information.) 8/24/2026 11:00 AM

Bid Submission Due Date (Refer to Bid Section # 3 for more information.)

9/3/2026 2:00 PM

Dates are subject to change. All times contained in the Bid refer to Eastern Time.

All changes will be reflected in Addendum to the Bid posted on the College’s website.

Bid Issued By:

The College of New Jersey Office of Finance & Business Services Purchasing Department Administrative Services Building, Room 201 2000 Pennington Road Ewing, NJ 08628 Phone: (609) 771-2894 https://bids.tcnj.edu/home/construction-projects/ Assigned Purchasing Contact: Lauren Manning E-mail: manningl@tcnj.edu

Date Issued: 8/12/2026

Fiscal Year: 2027

Required Procurement Documents & Bidder’s Checklist

This bid proposal MUST be received by The College of New Jersey, Purchasing Department before or at 2:00 p.m. on September 3, 2026 at which time responses will be publicly opened and read. Any proposal arriving at the Purchasing Department after the submission due date and time will not be accepted.

The following Bidder’s Checklist is provided as an aid to the bidder. It does not in any way relieve the bidder of its responsibility to ensure that its bid proposal is complete. It is the bidder’s responsibility to ensure documents are submitted and that all requirements of the bid solicitation have been met.

Procurement Documentation & Bidder’s Checklist

FORMS, REGISTRATIONS, AND CERTIFICATIONS THAT MUST BE SUBMITTED BY THE BIDDER AT

THE TIME OF SUBMISSION OF THE BID. FAILURE TO INCLUDE THE BELOW REQUESTED

DOCUMENTATION MAY RESULT IN REJECTION OF BIDDER’S SUBMISSION.

Required Vendor’s Initials next to each item submitted with proposal

X Bidder Information X General Agreement including Acknowledgement of Receipt of Addendum (if any issued) X Cost Sheet X Subcontractor Information Page

X Small Business, Minority and/or Female-owned Business Reporting

X Acknowledgement of Mandatory Equal Employment Opportunity Language for Construction Contracts (NJAC 17:27-1.1 et seq. - P.L. 1975 C.127)

X Completed Statement of Ownership Disclosure (N.J.S.A. 52:25-24.2)

X Completed Non-Collusion Affidavit

X Completed Vendor Qualification Sheet

Enclosed Certified Check, Cashier’s Check or Bid Bond for ten percent (10%) of the amount of the bid

Copy of Electrical License (the license must be valid at the time of bid.)

Copy of latest Experience Modification Rating (EMR Safety Rating). The College requires an average rating over the last 5 years of 1.25 or less.

FORMS, REGISTRATIONS, AND CERTIFICATIONS THAT MUST BE SUBMITTED BY THE BIDDER

PRIOR TO AWARD (EXCEPT AS OTHERWISE NOTED BELOW).

X Completed Certification of Non-Involvement in Prohibited Activities in Russia (P.L.

2022, c.3)

X Completed Disclosure of Investment Activities in Iran (N.J.S.A. 52:32-58)

X Completed Federal Non-Debarment Certification (N.J.S.A. 52:32-44.1)

X Copy of Public Works Contractor Registration Certificate for the bidder and disclosed subcontractors (the certificate must be valid at the time of bid.)

X Proof of Affirmative Action Compliance - Initial Project Workforce Report, AA-201 (must be submitted after notification of award, prior to signing of the contract)

X New Jersey Business Registration Certificate (N.J.S.A. 52:32-44)

X Taxpayer Identification Request (W-9 Form)

X Certificate of Insurance

THE COLLEGE OF NEW JERSEY

Construction Bid Proposal Form

Office of Finance & Business Services Bid Number: AB270002 Administrative Services Building, Rm. 201 Bid Due Date: September 3, 2026 2000 Pennington Road Ewing, New Jersey 08628-0718

Project Name: Townhouse West 6 HVAC Replacement

BIDDER INFORMATION

Firm Name: Telephone Number:

Contact Person: Fax Number:

Address:

Email Address:

Federal I.D. Number:

SOLICITATION OF CONSTRUCTION BIDS

1. BID PROPOSALS ARE SOLICITED AS FOLLOWS:

A. Single Bid (Lump Sum) which combines all trades.

1. The total number and types of trades are set forth in the Specifications.

2. Bidder enters the Bid Price on the line provided on the Cost Sheet.

3. Pursuant to the requirements of N.J.S.A. 18A:64-76.1., bidder lists the names of the subcontractors on the Subcontractor Information page.

2. THE SCOPE OF WORK INCLUDES:

A. Decommission and remove the existing geothermal HVAC system.

B. See specifications for Details (included in Bid package).

C. The College may issue Addenda or Clarifications which may include additions to or deletions from the scope of work; changes to the Specifications, Drawings, and proposal form; and clarifications of requirements. Bidder is advised to review all Addenda and/or clarifications carefully, and shall note the receipt of same with their bid package.

GENERAL INSTRUCTIONS AND REQUIREMENTS

1. PRICES

A. Bidder submits prices for the Base Bid and any Alternate Proposals and Unit Prices which are listed for the contract of the bid. If there is no cost associated with the Alternate or Unit Price, bidder is required to enter “0.00” or “no change”.

1. Prevailing wage rates apply (Mercer County).

2. Bid is to remain good for sixty (60) days after the Bid Due Date.

2. QUESTIONS

A. Direct inquiries and correspondence relating to this proposal form and questions regarding the technical specifications and requests for clarification must be submitted in writing via email to manningl@tcnj.edu and must be received prior to 4:00 PM on August 20, 2026.

B. Should any questions be received, the notice of revisions or addenda to advertisements or bid documents relating to bids shall be published in a legal newspaper or newspapers no later than seven days, Saturdays, Sundays and holidays excepted, prior to the bid due date. The notice shall be provided to any person who has submitted a bid or who has received a bid package, in one of the following ways: in writing by certified mail or (b) by certified facsimile transmission, meaning that the sender’s facsimile machine produces a receipt showing date and time of transmission and that the transmission was successful or (c) by a delivery service that provides certification of delivery to the sender.

C. The addendum or clarification will be available on August 24, 2026 on the College’s website at https://bids.tcnj.edu/. If an addendum and/or clarification is posted, it SHOULD be noted in the General Agreement section of the bidder’s proposal. Failure to do so may subject Bidder to disqualification.

3. HOW TO SUBMIT THE COMPLETED CONSTRUCTION BID PROPOSAL FORM

A. Bidder places all pages of the completed form and the requisite additional documents in an envelope, seals the envelope, and labels it with his/her firm name, address, and “Sealed Bid Enclosed for (Bid Number and Project Name)”.

B. Bidder mails or deliver by hand the sealed bid, no later than 2:00 p.m., September 3, 2026, to The College of New Jersey, Attention: Lauren Manning for (specify the Bid Number), Office of Finance & Business Services, Room 201, 2000 Pennington Road, Ewing, New Jersey 08628-0718. At 2:00 p.m., all bids will be publicly opened and read in Room 203 of the Administrative Services Building.

C. Contractors are advised that the U.S. Postal Service and all express mail companies deliver to The College’s Mail Room or Receiving Department, not directly to the Office of Budget & Finance. The College is not responsible for lost or misdirected bids.

4. BOND REQUIREMENTS AND SURETY STANDARDS – NOT REQUIRED

A. A bid guarantee is required in the amount of 10% of the total bid. Bid guarantee shall consist of a certified check or cashier’s check to the order of The College of New Jersey, or an individual or annual bid bond issued by an insurance company or surety company authorized to do business in the State of New Jersey. The successful bidder must submit a Performance and Payment Bond equal to 100% of the contract. A completed Surety Disclosure Statement and Certification must accompany the Performance and Payment Bond.

1. The Performance and Payment Bond form and a sample Surety Disclosure Statement and Certification form are included at the end of this Construction Bid Proposal Form.

C. All bid deposits shall be returned within three (3) days, Sunday and holidays excepted, after the awarding of the contract and the approval of the successful bidder’s performance bond, if any, the bid guaranty of the remaining bidders shall be returned to them.

D. Should the successful bidder fail to enter into said contract after acceptance of bid by the College, then the check or security deposited by that bidder shall, at the option of the College, be retained as liquidated damages, or if Bid Bond has been supplied, principal and surety shall be liable to the amount of the Bid Bond.

E. Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified copy of their Power of Attorney to sign said bonds.

F. Contractor shall provide a Maintenance Bond at job completion for a period of one year for 100% of the final contract price.

5. LICENSES, CERTIFICATIONS, REGISTRATIONS, QUALIFICATIONS

A. The bidder or, as applicable, its subcontractors shall at the time of bid have those required licenses, certifications, registrations, qualifications and the like (“LCRQ”) listed below and shall present satisfactory evidence thereof upon request of the College prior to award.

1. The electrical contractor or subcontractor as applicable shall have a valid electrical license.

B. The selected bidder/contractor or, as applicable, its subcontractors shall have and shall present satisfactory evidence of all other required LCRQ noted in the Specifications after execution of contract during the submittal process and prior to the start of the applicable work, unless otherwise requested by the College or a date or event specified for that LCRQ in the Specifications.

6. SUBCONTRACTORS

A. Pursuant to the State Colleges Contract Law, N.J.S.A. 18A:64-76.1, all bids submitted shall set forth the names and license numbers of all subcontractors to whom the bidder intends to subcontract the plumbing and gas fitting work; the refrigeration, the heating and ventilating systems and equipment;

the electrical work, including any electrical power plants; tele-data, fire alarm, or security systems; the structural steel and ornamental iron work. The Subcontractor Information sheet is provided for this purpose.

7. CERTIFICATE OF INSURANCE

A. The bidder is required to submit proof of liability insurance in accordance with The College’s contract.

8. ACCEPTANCE/REJECTION OF BIDS

A. Pursuant to State College Contract Law, Contracts shall be awarded to the lowest responsible bidder whose bid, conforming to the invitation for bids, will be the most advantageous to the State college.

B. Any award made to the bidder by the College, shall bind the bidder and the bidder's heirs, executors, administrators, successors or assigns.

C. Award of contract shall be made to the lowest responsible bidder, whose bid, conforming to the invitation for bids, is the most advantageous to the College.

D. The award of the contract or the rejection of the bids shall be made within sixty (60) days of the date of receiving bids, unless written extensions are requested by the College and accepted by the bidder(s).

All bid securities shall be returned immediately if all bids are rejected. The successful bidder(s) to whom the award is to be made will be notified by receipt of a written "Intent to Award" from the College.

E. When award of contract is made in one fiscal year with effective date in the next fiscal year, award shall be contingent upon the availability and appropriation of sufficient funds for that purpose for the year in which said contract takes effect. When a contract shall be awarded for a period in excess of one year, said contract shall be contingent upon the annual availability and appropriation of sufficient funds for that purpose for each year of the contract term.

9. VENDOR RIGHT TO PROTEST-INTENT TO AWARD

A. Bidders have the right to protest the College’s proposed award of the contractor as announced in the notice of intent to award. Unless otherwise stated, a bidder’s protest must be received no later than 5-business days after the date on the notice of intent to award. Bidder’s protest must be in writing and delivered to the College’s Purchasing Department via email. The protests much include the specific grounds for challenging the award. Within one week of receipt of the written protest, the College’s Purchasing Director shall give written notification of the College’s acceptance or rejection of the protest.

10. WITHDRAWAL OF BIDS

A. A written request for the withdrawal of a bid, or any part thereof, will be granted if the request is received by the College prior to the specified time of the bid opening.

B. Should the bidder refuse to perform the work for the price provided, they will forfeit their bid security.

11. BID COMPLIANCE

A. Bidders desiring to modify TCNJ's general conditions of the construction contract must submit the proposed modifications within the question period set forth in Section 2 or such modifications will not be considered by the College.

B. Any bid not prepared and submitted in accordance with the provisions described herein may be rejected by the College. Any bid received after the time and date specified will not be considered. No bidder shall withdraw a bid within sixty (60) days after the date of the bid opening. Contracts shall be awarded to the lowest responsible bidder whose bid, conforming to the invitation for bids, will be the most advantageous to the State college

C. Any bidder who has defaulted on any contract with the College or any other State Agency may be considered as not responsible and their bid may be rejected. THE COLLEGE OF NEW JERSEY reserves the right to exercise this option, as the College deems proper and/or necessary in accordance with applicable law.

D. Bids shall include all costs of any nature necessary to complete the project in the manner and within the time required by the contract.

E. The College reserves the right to require bidders to provide a schedule of values of their lump sum bid price upon request.

F. The College is exempt from all taxes including Federal Excise Tax, Transportation Taxes, State Excise, Sales Tax and local taxes. Rentals of equipment for 28 days or less is not exempt from any tax under the State sales tax act.

G. Before submitting a bid, the bidder shall be familiar with the Drawings, Specifications, and other Documents that will form part of the contract and the site conditions to confirm for themselves the character and amount of work involved.

H. No bidder shall be allowed to offer more than one price on each item even though he/she may feel that he/she has two or more types or styles that will meet specifications. Bidders must determine for themselves which to offer. This may be cause for automatic rejection of bid.

I. It is understood and agreed that all prices quoted are firm and not subject to any increase during the life of the contract.

J. Should any difference arise between the contracting parties as to the meaning or intent of these instructions or specifications, the College's decision shall be final and conclusive.

K. Should the bidder discover discrepancies in this Request for Bids, the matter shall be at once brought to the attention of the College, and the discrepancies corrected by written agreement before submission of bid. The correction will be issued by addendum.

12. OSHA COMPLIANCE:

A. The Contractor shall guarantee that all materials, supplies and equipment to be provided under his contract shall meet all applicable requirements, Specifications and standards of the Federal Occupational Safety and Health Act (OSHA) of 1970 as amended to date of acceptance by the College, and shall also apply to Contractors Construction procedures.

13. EXAMINATION OF SITE, DRAWINGS AND SPECIFICATIONS

A. Each Bidder should familiarize the site of the proposed work and fully acquaint themselves with the conditions as they exist so that they may fully understand the facilities, difficulties, and restrictions attending the execution of the work under this Contract.

B. Bidders shall also thoroughly examine and be familiar with the Drawings and Specifications. The failure to receive or examine any form, instrument or document, or to visit the site and acquaint himself with conditions there existing shall in no way relieve any bidder from obligation with respect to his bid. By submitting a bid, the bidder agrees and warrants that he is familiarized with the site, the Drawings and Specifications and, that the Specifications and Drawings are adequate and the required result can be produced under the Drawings and Specifications. No claim for any extra will be allowed because of alleged impossibilities in the productions of the results specified or because of unintentional errors or conflicts in the Drawings and Specifications. No change orders will be issued for items, materials or issues that existed on or with respect to the site prior to bidding.

14. DRAWINGS AND SPECIFICATIONS

A. The project shall be performed in accordance with the requirements of the Drawings and

Specifications, subject to modification as provided in General Conditions. The Drawings and Specifications are intended to complement and supplement each other.

B. Any work required by either of them and not by the other shall be performed as if denoted in both.

Should any work be required which is not also denoted in the Specifications or on the Drawings because of an obvious omission, but which is, nevertheless, necessary for the proper performance of the project, such work shall be performed as fully as if it were described and delineated.

15. FORM OF AGREEMENT

A. Every successful bidder shall be required to sign the standard form contract, a copy of which is attached. Any proposed language or form changes which in any way modifies the contractor's responsibilities as set forth in the Contract Documents will not be acceptable and will be deemed to constitute a bid exception.

16. MULTIPLE BIDS NOT ALLOWED:

A. No bidder is allowed to submit more than one bid from an individual, firm, partnership, corporation or association under the same or different name. This will be cause for automatic rejection of each bid.

17. SUBSTITUTIONS:

A. The bidder may include in their bid substitute materials or equipment or methods in lieu of those specified in the contract documents, but they do so at their own risk. Any substitution must be equivalent in type, function and quality to the item required in the contract. The successful bidder must submit all information required within 20 days of contract award to determine if the proposed substitute is equal to the contract requirements, and any substitution must be approved by the architect and the College.

B. The College may investigate/evaluate/be the sole judge of the equivalency of ‘or equals’ products. It shall be the Contractor’s responsibility to document the equivalence claim. No substitution shall result in any increase in the contract price or times. The successful bidder in its application for the substitution must certify in writing that the substitution is equal to what is specified in the contract documents in all material respects and will not increase the time or price of the contract work.

C. Should the substitution be rejected, the contractor will then be required to provide the specified product, material or method at no additional cost to the College and no change in the project schedule.

18. APPLICABLE LAWS: The following list of statutes and regulations, which may be applicable in whole or in part, is provided for the benefit of the Contractor and is not meant to be all-inclusive. In the event that other laws are applicable, it shall be the responsibility and obligation of the Contractor to ascertain and comply with them.

A. SET ASIDE PROGRAM FOR SMALL BUSINESS ENTERPRISE (SBE): It is the policy of the State entities that small business enterprises (“SBE”) as determined and defined by the State of New Jersey, Division of Revenue and Enterprise Services (“Division”) in the Department of the Treasury (N.J.A.C.17:13-1.2) have the opportunity to compete for and participate in the performance of contracts and subcontract for construction and for the purchase of goods and services. The State further requires that its contractors/vendors agree to take all necessary and responsible steps, in accordance with N.J.S.A. 52:32-17 et seq.

and N.J.A.C. 17:13-1 et seq. to ensure that SBE’s have these opportunities, as an aid in meeting the commitment of its SBE Programs. N.J.S.A. 52:32-17 et seq. and Executive Order 71 requires that each State department make a good faith effort to award a total of 25% of the dollar value of contracts for goods and services and construction to eligible small businesses.

B. SET ASIDE PROGRAM FOR DISABLED VETERAN-OWNED BUSINESS (DVOB): In accordance with the New Jersey Set-Aside Act for Disabled Veterans’ Businesses, N.J.S.A. 52:32-31.1 et seq. (P.L. 2015, c. 116), it is the policy of State entities that Disabled Veteran-Owned Businesses (“DVOBs”), as determined and defined by the State of New Jersey, Department of Treasury, Division of Revenue and Enterprise Services in N.J.A.C. 17:14-1.1 et seq., have the opportunity to compete for and participate in goods and services contracts and subcontracts for construction services. The Contractor shall agree to take all necessary and responsible steps, in accordance with the aforementioned regulations, to ensure that DVOBs have these opportunities. N.J.S.A. 52:32-31.1 et seq. (P.L. 2015, c. 116) requires that each State department make a good faith effort to award a total of 3% of the dollar value of contracts for goods and services and construction to eligible DVOBs.

C. EXECUTIVE ORDER #34 – MINORITY AND WOMEN BUSINESS ENTERPRISES: On September 15, 2006, Governor Corzine signed Executive Order 34 establishing a Division of Minority and Women Business Development. The Division is charged with administering and monitoring policies, practices, and programs to ensure that minority and women business enterprises (MWBE) are afforded an equal opportunity to participate in New Jersey’s purchasing and procurement processes.

D. STATEMENT OF OWNERSHIP DISCLOSURE: Pursuant to N.J.S.A. 52:25-24.2, in the event the Bidder is a corporation, partnership or limited liability company, the Bidder must disclose their ownership. Bidder completes and submits the form along with bid proposal.

E. NON-COLLUSION AFFIDAVIT: Bidder completes and submits the form along with bid proposal.

F. PREVAILING WAGE (N.J.S.A. 34:11-56.25 et seq.) AND PUBLIC WORKS CONTRACTOR

REGISTRATION ACTS (N.J.S.A. 34:11-56.48 et seq.):

1. The work described in this project is subject to the New Jersey Prevailing Wage Act, N.J.S.A.

34:11-56.25 et seq. and the Public Works Contractor Registration Act, N.J.S.A. 34:11-56.48 et seq.

2. The Public Works Contractor Registration Act requires the bidder and any subcontractors listed in the bid to be registered with the New Jersey Department of Labor and Workforce Development at the time the bid is submitted. The contractor must submit registration certificates for all listed subcontractors prior to award of the contract.

3. The Contractor must comply with the New Jersey Prevailing Wage Act, N.J.S.A. 34:11-56.25 through 56.47. Workers employed by the Contractor or any subcontractor or sub-subcontractor in the performance of services directly on the project must be paid prevailing wages.

Additionally, pursuant to N.J.S.A. 34:11-56.27(a), a bidder in competitive bidding for public work, whose bid is the lowest and is 10% or more lower than the next lowest bid, must certify (form to be provided by TCNJ if applicable) to TCNJ that the bidder shall pay prevailing wage rates as required by the Act. Also, as required by N.J.S.A. 34:11-56.27 and 56.28, the contract cannot become effective until the College obtains from the New Jersey Department of Labor and Workforce Development a determination of the prevailing wage rates applicable to the project as of the contract award date and attaches a copy to the contract. As required by N.J.S.A. 34: 11-56.27, the Contractor or any subcontractor may be terminated if any covered worker is not paid prevailing wages on the project, and the Contractor and its surety shall be liable for any additional costs which result.

4. All contractors and subcontractors are required to submit certified payroll records to the College within 10 days of payday.

5. Please refer to https://www.nj.gov/labor/wageandhour/prevailing-rates/public-works/currentprevailingwage.shtml for official wage rate determinations for Mercer County, NJ.

G. NEW JERSEY EQUAL PAY ACT:

1. On April 24, 2018, Governor Phil Murphy signed into law New Jersey’s Diane B. Allen Equal

Pay Act (N.J.S.A. 34:11-56.13 et seq.) The law provides in pertinent part that as of July 1, 2018, any employer entering into a contract with the State of New Jersey or an instrumentality of the State for “qualifying services” or “public works” must provide to the Department of Labor and Workforce Development – upon commencement of the contract – wage and demographic data for all employees who are employed in connection with the contract (for public works) and for all employees (for qualifying services). This requirement DOES NOT apply to employers who are contracting with local governments (for example: municipalities and counties). The report must contain the gender, race, ethnicity, job category, compensation, and number of hours worked by each employee.

2. The extent of the Department of Labor and Workforce Development’s responsibilities under the Equal Pay Act is the collection of data regarding compensation, hours worked, job/occupational category, job title, gender, race, and ethnicity for State contactors and making that data available to the Division on Civil Rights (DCR), within the Department of Law and

Public Safety, and upon request to certain individuals. Complaints of unlawful discrimination under the Equal Pay Act should be directed to the DCR, as should any questions regarding the filing of such a complaint.

3. The Department of Labor and Workforce Development requires, by the law, the Payroll Certification for Public Works Projects form to completed by employers. This form should be used to report the employee’s wage and demographic data and can be found on the LWD website (https://www.nj.gov/labor/wageandhour/tools-resources/equal-pay). Upon commencement of the contract, submit the form via the NJ Wage Hub (njwages.nj.gov).

IMPORTANT: For purposes of law, you must also submit this form to the College, either via the NJ Wage Hub or other methods.

H. N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq., AFFIRMATIVE ACTION: The bidder is required to complete and submit a copy of Initial Project Workforce Report (AA-201) to the College and the New Jersey Department of Labor & Workforce Development Construction EEO Compliance Monitoring Unit verifying that the bidder is operating under a federally approved or sanctioned Affirmative Action program after notification of award, prior to signing of the contract. The bidder also agrees to submit a copy of the Monthly Project Workforce Report once a month thereafter for the duration of this contract to The College and the Department.

I. New Jersey Business Registration Certificate, N.J.S.A. 52:32-44:

1. Pursuant to - N.J.S.A. 52:32-44, The College of New Jersey (“Contracting Agency”) is prohibited from entering into a contract with an entity unless the bidder/proposer/contractor, and each subcontractor that is required by law to be named in a bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and Enterprise Services within the Department of the Treasury.

2. Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof of business registration and that of any named subcontractor(s).

3. Subcontractors named in a bid or other proposal shall provide proof of business registration to the bidder, who in turn, shall provide it to the Contracting Agency prior to the time a contract, purchase order, or other contracting document is awarded or authorized.

4. During the course of contract performance:

(a) the contractor shall not enter into a contract with a subcontractor unless the subcontractor first provides the contractor with a valid proof of business registration.

(b) the contractor shall maintain and submit to the Contracting Agency a list of subcontractors and their addresses that may be updated from time to time.

(c) the contractor and any subcontractor providing goods or performing services under the contract, and each of their affiliates, shall collect and remit to the Director of the Division of Taxation in the Department of the Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-1 et seq.) on all sales of tangible personal property delivered into the State. Any questions in this regard can be directed to the Division of Taxation at (609)292-6400. Form NJ-REG can be filed online at http://www.state.nj.us/treasury/revenue/busregcert.shtml.

5. Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a complete and accurate list of all subcontractors used and their addresses.

6. Pursuant to N.J.S.A. 54:49-4.1, a business organization that fails to provide a copy of a business registration as required, or that provides false business registration information, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000, for each proof of business registration not properly provided under a contract with a contracting agency.

J. RECORD RETENTION: Pursuant to N.J.A.C. 17:44-2.2, the vendor shall maintain all documentation related to products, transactions or services under this contract for a period of five years from the date of final payment. Such records shall be made available to the New Jersey Office of the State Comptroller upon request.

K. ENERGY STAR ENERGY EFFICIENT PRODUCTS: Under Executive Order #11 (Corzine), the College is required to select ENERGY STAR energy-efficient products when acquiring new energy-using products or replacing existing equipment. For products that do not have ENERGY STAR labels, vendors shall follow guidelines established by the New Jersey Clean Energy Program.

L. The following list of statutes and regulations, which may be applicable in whole or in part, is provided for the benefit of the Contractor and is not meant to be all-inclusive. In the event that other laws are applicable, it shall be the responsibility and obligation of the Contractor to ascertain and comply with them.

1. Federal Statutes:

Civil Rights Act of 1964 – 42 U.S.C.A. Section 1971 et seq.

The Americans with Disabilities Act of 1990

GENERAL AGREEMENT

1. Having examined the plans and specifications with related documents and the site of the proposed work and being familiar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, the undersigned hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance with the Contract Documents, within the time set forth therein, and at the price stated. This price covers all expenses incurred in performing the work required under the Contract Documents, of which this proposal is a part.

2. Bidder acknowledges receipt of the following Addendums/Clarifications:

No Addenda Issued _____ Addendum Number _____ Date ________

3. Bidder acknowledges and affirms that he/she has personal knowledge of or has obtained and reviewed a copy of the valid prevailing wage rates at the time of the bid and for the duration of the contract for all trades involved in the project for the geographical location of the project as issued by the Commissioner of the Department of Labor & Workforce Development, Trenton, NJ 08625 (609) 292-2259 or visiting the Department of Labor website at (https://www.nj.gov/labor/wageandhour/prevailing-rates/public-works/currentprevailingwage.shtml). All pre-determined rate increases listed at the time the contract is awarded must also be paid, beginning on the dates specified. Select Mercer for the applicable prevailing wage rates.

4. Bidder agrees that its price is good and the bid shall not be withdrawn for a period of 60 calendar days after the scheduled Bid Due Date and Time.

5. The attached bid security is to become the Property of the Owner in the event that the Contract and bond are not executed within the time set forth, as liquidated damages for the delay and additional expense (including the difference between the price provided with said bond and the next lowest responsive bidder) to the Owner caused thereby.

6. Upon conclusion of the 5-business day protest period, Bidder will execute the formal contract for the stated work and compensation on the Standard Form of Agreement Between Owner and Contractor within 5 business days and deliver as required in the General Conditions: a Performance and Payment Bond; Surety Disclosure and Certification Statement; and certificates of insurance for general liability, automobile and worker’s compensation. Contractor shall provide a Maintenance Bond at job completion for a period of one year for 100% of the final contract price.

7. Bidder acknowledges work to commence on site not later than ten (10) calendar days after receipt of a

Notice to Proceed.

Respectfully submitted, (Seal if bid is by Corporation) (Signature of Principal)

(Printed Name of Principal)

(Title of Principal)

COST SHEET

SINGLE BID (LUMP SUM):

BASE BID, ALTERNATE PROPOSALS, AND UNIT PRICES

To: The College of New Jersey for: Townhouse West 6 HVAC Equipment Replacement

Date _____________

A. BID:

1.Base: We, ________________________________________________, the Undersigned, in accordance with the published advertisement inviting proposals, will furnish all labor, material, equipment and services necessary for the complete construction, as defined in the advertisement, specimen contract, specifications, addendums/clarifications/bulletins, drawings, and proposal, for the Con-tract amount indicated below for the above noted project in strict accordance with the Contract Documents and Addenda thereto for the total sum of:

______________________________________________ Dollars $_________________________ (words)

General Construction (Single overall Prime Contract)

2. Add /Deduct Alternate: NONE

3. Check List for Bidders: A check list has been provided in these specifications for the use in completing this proposal. Bidders are encouraged to reference said list to minimize the opportunity for errors by the bidder.

B. STATEMENT:

We, the Undersigned, acting through its authorized officers and intending to be legally bound, agree that this bid proposal shall constitute an offer by the Undersigned to enter into a Contract with the acts and things therein provided and accept this offer at any time during said period by notifying the Undersigned of the acceptance of said offer.

Dated ___________________________________________________

Firm Name ___________________________________________________

Phone Number ___________________________________________________

Address ___________________________________________________

**If a corporation, give the State of Incorporation, using the phrase:

"A corporation organized under the laws of _____________________________."

If a partnership, give names of the partners, using also the phrase:

"Co-partners trading and doing business under the firm name and style of

If a Limited Liability Company, give the names of the owners/members, using also the phrase:

“A owner/member doing business under the firm name and style of _____________________.

If an individual using a trade name, give individual name, also using the phrase:

"An individual doing business under the firm name and style of _________________________.

Dated: ___________________________________________________

STATE OF ___________________________________________________

SS.

COUNTY OF ___________________________________________________

being duly sworn say that the several matters stated in this proposal are in all respects true, and that no member of the State or employee of the College are interested in any way in this proposal.

Sworn and subscribed before me ___________________________________________________ Bidder signs above line this __________ day of_______________ 20____

Print Name and Title

SUBCONTRACTOR INFORMATION FOR SINGLE BID (LUMP SUM)

Pursuant to the State Colleges Contract Law, N.J.S.A. 18A:64-76.1, all bids submitted shall set forth the names and license numbers of all subcontractors to whom the bidder intends to subcontract the plumbing and gas fitting work; the refrigeration, the heating and ventilating systems and equipment; the electrical work, including any electrical power plants; tele-data, fire alarm, or security systems; the structural steel and ornamental iron work (individually, the “Trade” or collectively, the “Trades”).

For each Trade listed below for which the work will be completed by a

• Subcontractor - you must list for each such subcontractor the name, license number (or in lieu thereof enclose a copy of the license with this form), address, and telephone number.

• Self-performed – you must list the name of the bidder (next to “Name”) and license number.

• Not required - if that Trade is not required per the scope of work of the project, indicate that by inserting

“Not required” (next to “Name”).

Failure to complete this form as required may result in your bid being disqualified.

Plumbing and Gas Fitting Work

Must complete information for License Holder (Self-performed or Subcontractor):

Name: __________________________

License Number: __________________________

Address: __________________________

Telephone: __________________________

Refrigeration, Heating and Ventilating Systems and Equipment

Must complete information for License Holder (Self-performed or Subcontractor):

Name: __________________________

License Number: __________________________

Address: __________________________

Electrical Work, including any Electrical Power Plants, Tele-data, Fire Alarm, or Security Systems:

REQUIRED FOR THIS PROJECT

Must complete information for License Holder (Self-performed or Subcontractor):

Name: __________________________

License Number: __________________________

Address: __________________________

Structural Steel Work and Ornamental Iron Work

Must complete information if required (Self-Performed or Subcontractor):

Name: __________________________

Address: __________________________

Bidder Name

By: __________________________________ Signature

Printed Name of Signing Individual

Date

DEMOGRAPHIC INFORMATION

Under Executive Order 34 (Corzine), the College is responsible for soliciting demographic information from its vendors. The College is required to seek the following information from each firm under contract with the College:

1. Is more than fifty percent (50%) of your company minority owned? (circle one) YES NO (African-American, Hispanic, Asian, and/or Native American)

2. Is more than fifty percent (50%) of your company woman owned? (circle one) YES NO

3. What is the ethnicity of the owner of your company: (check applicable according to 51% ownership)

Asian American

Multiple Ethnicities Non-Minority Hispanic American African American Caucasian American Female Native American Unspecified

The College is required to solicit the foregoing information. Your response, however, is strictly voluntary.

Please be advised that any contracting decisions made by the College will not be influenced in any way by your decision to provide the above information.

By: __________________________________

Signature

Printed Name of Signing Individual

SMALL BUSINESS, MINORITY AND/OR WOMEN, VETERAN AND DISABLED VETERAN

OWNED BUSINESS REPORTING

1. Contractor and sub-contractors are requested to check all of the following that apply to their company and, if applicable, submit a copy of their certificate(s):

A. My company is certified by the NJ Department of Treasury, Division of Revenue and Enterprise

Services as a:

_____ Small Business Enterprise, SBE _____ Minority-owned Business Enterprise, MBE _____ Women-owned Business Enterprise, WBE _____ Veteran-owned Business, VOB _____ Disabled Veteran-owned Business, DVOB

B. My company is not certified by either NJ Department, but is:

_____ Small Business, SBE _____ Minority-owned Business, MBE _____ Women-owned Business, WBE _____ Veteran-owned Business, VOB _____ Disabled Veteran-owned Business, DVOB

C. _____ My company is not certified as one of the categories listed above.

By: __________________________________

Signature

Printed Name of Signing Individual

Mandatory Documents

FORM # TITLE OF FORM

1 MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

2 OWNERSHIP DISCLOSURE FORM

3 NON-COLLUSION STATEMENT

NON-INVOLVEMENT IN PROHIBITED ACTIVITIES IN RUSSIA OR BELARUS FORM 5

VENDOR QUALIFICATION SHEET

6 DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM

7 FEDERAL NON-DEBARMENT CERTIFICATION

MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE

N.J.S.A. 10:5-31 et seq. (P.L.1975, c.127)

N.J.A.C. 17:27-1.1 et seq.

FORM # 1

The College of New Jersey PO Box 7718

Ewing, NJ 08628-0718

CONSTRUCTION CONTRACTS

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex. Except with respect to affectional or sexual orientation and gender identity or expression, the contractor will ensure that equal employment opportunity is afforded to such applicants in recruitment and employment, and that employees are treated during employment, without re-gard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexu-al orientation, gender identity or expression, disability, nationality or sex. Such equal employ-ment opportunity shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The con-tractor agrees to post in conspicuous places, available to employees and applicants for employ-ment, notices to be provided by the Public Agency Compliance Officer setting forth provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will re-ceive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disabil-ity, nationality or sex.

The contractor or subcontractor will send to each labor union, with which it has a collective bar-gaining agreement, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employ-ment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations prom-ulgated by the Treasurer, pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

When hiring or scheduling workers in each construction trade, the contractor or subcontractor agrees to make good faith efforts to employ minority and women workers in each construction trade consistent with the targeted employment goal prescribed by N.J.A.C. l7:27-7.2; provided, however, that the Dept. of LWD, Construction EEO Monitoring Program, may, in its discretion, exempt a contractor or subcontractor from compliance with the good faith procedures pre-scribed by the following provisions, A, B, and C, as long as the Dept. of LWD, Construction EEO Monitoring Program is satisfied that the contractor or subcontractor is employing workers

(Cont) provided by a union which provides evidence, in accordance with standards prescribed by the Dept. of LWD, Construction EEO Monitoring Program, that its percentage of active “card car-rying” members who are minority and women workers is equal to or greater than the targeted employment goal established in accordance with N.J.A.C. 17:27-7.2. The contractor or subcon-tractor agrees that a good faith effort shall include compliance with the following procedures:

(A) If the contractor or subcontractor has a referral agreement or arrangement with a union for a construction trade, the contractor or subcontractor shall, within three business days of the contract award, seek assurances from the union that it will cooperate with the contractor or sub-contractor as it fulfills its affirmative action obligations under this contract and in accordance with the rules promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et. seq., as supple-mented and amended from time to time and the Americans with Disabilities Act. If the contrac-tor or subcontractor is unable to obtain said assurances from the construction trade union at least five business days prior to the commencement of construction work, the contractor or sub-contractor agrees to afford equal employment opportunities minority and women workers di-rectly, consistent with this chapter.