Coldwater WC HMA Sch A.docx

Michigan.gov/MiProcurement

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Michigan.gov/MiProcurement

SCHEDULE A – STATEMENT OF WORK CONTRACT ACTIVITIES

HMA Single Course Mill and Fill of Coldwater Welcome Center Parking Lots and Ramps

Request for Proposal No. 210000002385

HMA Single Course Mill and Fill of Coldwater Welcome Center Parking Lots and Ramps This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

SCOPE

Hot Mix Asphalt (HMA) 1.5-inch mill and overlay on the I-69 exit ramp to the Coldwater Welcome Center from the pavement change near the 22’ point to the parking lots (also included), the Coldwater Welcome Center entrance ramp from the parking lots (also included) to the pavement change near the 22’ point of the I-69 and the Coldwater Welcome Center Car and Truck Parking Lots (See 213036_Proposal.pdf LOG OF PROJECT). Inlet protection, maintenance of traffic, and pavement markings will also be provided by the Contractor.

REQUIREMENTS

1. General Requirements All the work shall be done in accordance with regulations governing the state agency wherein the work is to be performed and with minimum possible interference with the daily, proper and continued functioning of the activities of the state agency. In the case of inclement weather and/or hazardous road conditions, the Contractor may not be allowed to work along the roadway. It shall be up to the discretion of the MDOT Program Manager whether to allow the Contractor to work in that area under such conditions.

All work shall be conducted in accordance with the Michigan Department of Transportation 2020 Standard Specifications for Construction and other special provisions and attachments contained within this RFP.

1.1. Work Specifications – Please refer to the Log of Project The Contractor shall provide all personnel, equipment, tools, supplies/materials, supervision, training and other items and services necessary to provide the deliverables/service as described within Schedule A.

1.2. Contract Schedule

All Contract Activities must be completed by October 29, 2021. Reference 213036_Proposal.pdf, page 1 Progress Clause.

1.3. Maintaining Traffic

The Contractor will be responsible for maintaining traffic.

Traffic shall be maintained in accordance with the current Standard Specifications for Construction and the current edition of the Michigan Manual of Uniform Traffic Control Devices (MMUTCD) and the current Maintenance Work Zone Traffic Control Guidelines.

The Contractors shall furnish and place, all necessary warning, and directional devices to maintain traffic. This includes signs, sign sheeting, sign covers and channelizing devices. All work shall be performed with the flow of traffic.

Reference 213036_Proposal.pdf, pages 2 to 33 SPECIAL PROVISION FOR MAINTAINING TRAFFIC.

MDOT will not be responsible for any citations, fines or tickets received, while performing Contract activities.

1.4. Quality Assurance Program

Upon delivery of Hot Mix Asphalt (HMA) if material does not meet stated specification, MDOT has the right to refuse the product and expect a new batch of HMA at that time.

Reference 213036_Proposal.pdf for mix specifications.

1.5. Meetings

The State may request other meetings as it deems appropriate.

1.6. Service Levels/Time Frames

All Contract Activities must be completed no earlier than September 27, 2021 through October 29, 2021 from receipt of order. All work must be completed within three consecutive days of start date after approval from engineer. Progress schedule must be submitted to Greg Finnila, P.E. (269-789-0560) prior to beginning work. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

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2. Staffing

2.1. Contractor Representative

The Contractor must appoint one individual, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to the work, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 7 calendar days before removing or assigning a new Contractor Representative.

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2.2. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the requirement(s):

The legal business name, address, telephone number of the subcontractor(s):

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities:

The relationship of the subcontractor to the Bidder:

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship:

A complete description of the Contract Activities that will be performed or provided by the subcontractor:

Of the total bid, the price of the subcontractor’s work:

3. Pricing

3.1. Price Term

Pricing is firm for the entire length of the Contract.

Bid price includes: mobilization, equipment, labor, cold milling, HMA and all other incidentals associated with the work. See the Log in 213036_Proposal.pdf, pages 84 to 90 for items of work.

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4. Acceptance

4.1. Final Acceptance

All work will be visually inspected and approved by MDOT staff if acceptable prior to demobilizing from the site.

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5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

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6. Invoice and Payment

6.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price. Invoices are to be Emailed as an attachment directly to: Robin Lester at lesterr@michigan.gov and copy Greg Finnila finnilag@michigan.gov.

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7. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $800 per day for each day Contractor fails to remedy the late or improper completion of the Work.

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8. Bonds. Contractor must provide lien and performance bonds for each project. Creation and acceptance of bonds will be subject to review and approval by the MDOT, Construction Section.

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9. Additional Requirements

9.1. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

9.2. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

9.3. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

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