COL,_SOW,_Nature_Center-Gift_Shop_Renovation_SG.pdf

Nature Center/Gift Shop Renovation

Cedars Of Lebanon State Park 328 Cedar Forest Rd

Lebanon, Tennessee 37090

This request for bids is for a contract to furnish all material, equipment, supplies, and labor necessary to renovate nature center.

General Conditions

1) On-Site work shall be performed between receipt of signed contract or purchase order and February 12, 2027 unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors (subcontractors, vendors, trade partners, installers, or any other term) shall possess an active BC-b(sm), BC-B, BC-C or higher Tennessee Building Contractor license prior to submitting a bid. Failure of the contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter into a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor (vendor, trade partner, installer, or any other term), along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active Tennessee Building Contractor license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before the subcontractor may enter the project site or perform any work under this Contract. All subcontractors performing work under this Contract shall possess and maintain an active Tennessee contractor license regardless of the dollar value of the subcontracted work. Any proposed subcontractor that does not meet this requirement shall not be permitted to perform work on any portion of this project.

4) All work shall comply with state-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. Contractor is responsible for all permits and associated fees.

5) Only the Facilities Management Project Manager or Facilities Management Regional Manager can approve any alterations, modifications, and substitutions of the specifications or

Cedars of Lebanon Nature Center/ Gift Shop Renovation requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

6) Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

7) All color selections shall be provided to the contractor by the Facilities Management Project Manager.

8) All material substitutions must be pre-approved prior to bid acceptance.

9) All materials shall be installed per manufacturer’s recommendation, industry best practice, and applicable code.

10) All dimensions listed are approximate. Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

11) All work performance under this Contract shall be under the full-time direction of the Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work

All debris shall be removed from the park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) The Contractor shall remove all existing tile flooring, carpet, all drywall and insulation on all interior/exterior walls throughout entire structure except exhibit area and all subfloor in floor joist.

2) The Contractor shall remove all existing ceiling tiles and insulation in the av room and office.

3) The Contractor shall remove all existing lighting in the av room/office.

4) The Contractor shall remove all existing barn wood/metal in av room temporarily.

5) The Contractor shall temporarily remove all cabinets and desk for drywall installation.

6) The Contractor shall remove and replace any rotten/decayed wood uncovered during demo.

7) The Contractor shall remove all existing gutters, gutter guards, downspouts, 1(one) existing exterior French double door and frame and 2(two) existing exterior single door.

8) The Contractor shall remove all gravel under pea gravel walkway needed to install covert.

New Work

1) Every aspect of this project shall be compliant with 2021 IBC Building Codes and all materials shall be installed per manufacturers recommendations.

2) The Contractor shall provide and install all materials needed for new concrete slab to include forms, concrete, rebar and vapor barrier. The Contractor shall install rebar dowels and the middle of existing slabs a minimum of (six) 6-inches deep, dowels shall be no more then (twelve)12-inches apart. The Contractor shall install #5 rebar spaced (twelve)12-inches apart in a grid pattern across entire pad. The Contractor shall install a vapor barrier over entire slab area; vapor barrier shall be 10-mil thickness minimum. For Biding purposes, the Contractor shall bid on installing a minimum of 25 yards of concrete. New concrete slab shall be flush with existing slabs for smooth level transitions.

3) The Contractor shall provide and install floor leveling material in the av room and office to ensure a even level floor.

4) The Contractor shall provide and install new lumber to match existing where any rotten/decayed are removed. For bidding purposes, the Contractor shall bid on installing $5,000.00 of new material, this does not include labor, this is material cost only, Contractor is responsible for labor.

5) The Contractor shall provide and install all materials to frame and drywall existing case opening 40-inches tall.

6) The Contractor shall provide and install 1 new roll up total black blind in the opening above new 40-inch wall. Contractor shall reinstall existing cedar trim in opening above new cripple wall to match existing design.

7) The Contractor shall provide and install (one) 1 new attic access ladder in center of av room.

8) The Contractor shall provide and install new drywall on all interior/exterior walls and ceilings where drywall is to be removed.

9) The Contractor shall provide and install new insulation in all exterior walls where drywall is to be removed and entire attic area.

10) The Contractor shall provide and install new baseboard, window returns, crown mold, and trim on all walls and around all windows and doors. To match existing design and color.

11) The Contractor shall provide and install 18 new can lights throughout structure. The project manager will provide locations of all new can lights.

12) The Contractor shall provide and install new covers on all switches and plugs.

13) The Contractor shall re-install all existing barn wood/metal removed to match existing design.

14) The Contractor shall reinstall all cedar trim removed, back in the existing locations.

15) The Contractor shall provide and install (one) 1 new exterior French double door and

(two) 2 new exterior single doors. All exterior doors shall be stained to match existing stained doors on Cedar Forest Lodge. The Contractor shall provide and install new door knobs and deadbolts on all new exterior doors.

16) The Contractor shall provide and install new facia board on front drip edges of structure. Facia board shall be installed where all water run off will properly drain into new gutters. New Facia board shall be painted to match existing.

17) The Contractor shall provide and install new rafter tails where existing are damaged to ensure no varmint access. New rafter tails shall be painted to match existing color.

18) The Contractor shall provide and install new gutters, gutter guards and downspouts on all drip edges of structure. Down spouts on rear of structure shall pass through existing deck so water will drain under rear deck.

19) The Contractor shall provide and install flashing at top of rock skirt on entire structure. New flashing shall be installed a minimum of 4-inches behind cedar shank siding and on top of rock cap.

20) The Contractor shall provide and install a 12-inch culvert beneath pea gravel walkway.

New culvert shall be sloped for proper drainage.

21) The Contractor shall provide and install new lvp flooring with glue throughout entire structure.

22) The Contractor shall provide and install 2 coats of paint to all new drywall, trim, baseboards, window returns, facia board and new exterior doors.

Approved Brands and Specifics (or Pre-approved Equal)

Item Approved Brand or Pre-Approved Equal

Specific Requirements

Concrete IMI 4000 PSI- 2-inch Pump Mix

Wall Insulation Rockwool Battens, Minimum R-15 Value

Attic Insulation Owen’s Corning R-38 Value Fiberglass

Drywall Toughrock ½-inch thick. Level 4 Finish.

Roll Up Blind Halo Total blackout blind, color white.

Attic Access Ladder

Vevor Lowe’s model# SCJDKKSGLTG613530V0

Can lights HALO Lowe’s Model# HLB6099FS1EMWR. QTY:18

Flooring Happyfeet Nature Hickory, glue down item# HF1505

Gutters Local Seamless, K-style, 6-inch. Color to match existing roof.

Gutter Guards WaterLock Goldguard Micromesh 6-inch. Color to match new gutters.

Exterior French Door

JELD-WEN Home Depot model# PHED.KA.559X.54.68.

134.LA.512, Left hand, inswing.

Exterior Single Doors

Reliabilt Home Depot model# PHED.KA.559X.30.68.

134.RH.512, Right hand, inswing. Home Depot model# PHED.KA.559X.30.68. 134.LH.512, Left Hand, Inswing.

Doorknobs BEST 7KC37AB-16-D-S3, Entrance Cylindrical Lock, 16 Lever, D Rose, SFIC Prep, Color- 613 Oil Rubbed Bronze. Park Will Provide Core.

Deadbolts BEST 8T37K-STK, Interchangeable Core, Single Cylinder Deadbolt, Color- 613 Oil Rubbed Bronze. Park Will Provide Core.

Paint Sherwin Williams Limited Lifetime Warranty, Superpaint.

Culvert Local Galvanized, spiral, 12-inch, 16-gauge. 7-feet long.

Specific Instructions

1) Paint code for interior walls SW0052, Pearl Gray.

Paint Specifications

2) SURFACE PREPARATION

a) All surfaces to be painted shall be clean, cured, dry and free of rust, mill-scale, oil, grease, dirt, salts, wax, efflorescence, mildew, surface deposits or loose or scaling paint.

b) All gaps shall be filled with approved caulk.

c) Glossy surfaces of old paint shall be dulled.

d) Prepared surface shall be protected by use of specified and approved primer.

e) Surface shall be inspected by park Facilities Management representative prior to coating application; however, prepared non-protected metal substrates shall be immediately primed.

3) COATING APPLICATION

a) Coating may be applied by brush, applicator pad, roller, conventional or airless spray in a minimum of two coats or as otherwise specified.

b) Specific dry film thickness recommended by manufacturer shall be achieved.

c) Even coats, of complete coverage, which are free from sags, drips, streaks, and bubbles shall be obtained.

d) Mixed coatings shall be stirred thoroughly before and occasionally during use. Do not thin.

e) Working conditions shall be within manufacturer’s recommendations.

f) Owner shall inspect prior to each subsequent coat.

g) All label instructions shall be followed.

h) It shall be the responsibility of the contractor to insure a safe work environment for workers.

i) Contractor shall conduct activities within park operational guidelines to limit disruption to park patrons or staff.

1) WARRANTY PERIOD

a) Materials and workmanship shall be warranted against streaking, fading, cracking, peeling or otherwise failing for a period of one (1) year following the date of final inspection of the work.

Additional Terms and Conditions

1) All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this contract.

2) Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demo/construction.

This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a 24-hour period from the time damage occurs.

3) Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4) Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. During the construction period, coordinate construction schedules and operations with the park manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5) Successful contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or park representative before work can begin. Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or park representative before final invoice shall be paid.

6) The contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. Contractor shall protect work of other trades. Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7) Workmanship is to be warrantied for not less than one year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

8) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9) Clean up of the project site shall be the responsibility of the contractor. Contractor to assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10) Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

11) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the contractor and/or his/her sub-contractors or employees.

12) At all times, the Contractor shall have a copy of project specifications, permits, and certificate of insurance on-site.

13) Facilities Management may terminate this Contract for convenience without cause and for any reason. Facilities Management shall give the Contractor at least thirty (30) days written notice before the termination date. The Contractor shall be entitled to compensation for all conforming goods delivered and accepted by the Facilities Management or for satisfactory, authorized services completed as of the termination date. In no event shall the State be liable to the Contractor for compensation for any goods neither requested nor accepted by the Facilities Management or for any services neither requested by Facilities Management nor satisfactorily performed by the Contractor. In no event shall the State's exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the State for any damages or claims arising under this Contract.

14) If the Contractor fails to properly perform its obligations under this contract in a timely or proper manner, or if the Contractor materially violates any terms of this contract, the State shall have the right to immediately terminate the contract and withhold payments in excess of compensation for completed services or provided goods. Notwithstanding the above, the contractor shall not be relieved of liability to the State for damages sustained by virtue of any

Breach Condition and the State may seek other remedies allowed at law or in equity for breach of this Contract.

15) Notwithstanding any use of the approved subcontractors, the Contractor shall be the prime contractor and responsible for compliance with all terms and conditions. The State reserves the right to request additional information or impose additional terms and conditions before approving an assignment of this contract in whole or in part or the use of subcontractors in fulfilling the Contractor's obligations under this contract.

16) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

17) The Contractor shall have a Certificate of Insurance on file with Facilities Management and in compliance with state regulations. Contractor shall have insurance as shall protect the contractor from claims which may arise out of or result from the contractor’s operations under the contract and for which the contractor may be held legally liable, whether such operations be by the contractor or by sub-contractor or by anyone directly or indirectly employed by any of them, or anyone associated with them for whose acts they may be liable.

Sub-contractors shall also be registered in the State of Tennessee Edison purchasing system, be listed on the bid application, submit copy of applicable license, and shall show proof of insurance and have workers compensation.

18) Note: Before the Contract resulting from this Invitation to Bid is signed, the apparent successful proposer shall be registered with the Department of Revenue for the collection of

Tennessee sales and use tax. The State shall not approve a contract unless the proposer provides proof of such registration. The foregoing is a mandatory requirement of an award of a contract pursuant to this solicitation.

19) Invoice shall be submitted for payment not before project completion and final project acceptance but also no later than 10 days after project completion and acceptance. A copy of the invoice shall be submitted to: Becky Johns, Becky.Johns@tn.gov, 2000 Jackson Hill Rd, Burns, TN 37029.

20) Facilities Management Regional Contacts for this project are:

Regional Manager: Mark Harris, (615) 218-7697, Mark.Harris@tn.gov

Project Manager: Seth Greenwood, (615) 306-9616, Seth.Greenwood@tn.gov